Administrative Information

Access Restrictions

There are no restrictions.

Use Restrictions

There are no restrictions.

Preferred Citation

Governor Timothy M. Kaine, Scheduling Office Records, 2005-2010. Accession 44686. State government records collection, The Library of Virginia, Richmond, Virginia.

Acquisition Information

Office of the Governor, Patrick Henry Building, 1111 E. Broad Street, Richmond, Virginia, 23219, Accession 44686 transferred on 13 January 2010.

Biographical Information

The Scheduling Office schedules the Governor's time. The Scheduling Director assembles all scheduling requests, corresponds with those who seek appointments, consults the Governor's Counselor, representatives from the Communications and Policy offices, and then makes scheduling commitments for the Governor. The Scheduling Office compiles complete background packets for meetings and event forms. Cathy Ghidotti was Scheduling Director during Governor Timothy M. Kaine's administration (2006-2010).

Scope and Content

Records, 2005-2010, of the Scheduling Office of Governor Timothy M. Kaine including card invitations and invitations accepted and regretted. The Card Invitations include the original cards sent to the Governor for events and contain notes on whether the invitation was accepted or regretted, how the response was given (through voice mail, email, letter), and the date it was accepted or regretted. Included are invitations to engagement parties, retirement celebrations, festivals, awards dinners, fundraising campaigns, parades, service awards, church events, community fairs, company jubilees, research conferences, Earth day celebrations, Jamestown 400th anniversary, graduation ceremonies, open houses, concerts, and building grand openings, among others.

The Invitations include mainly emails and letters sent to Governor Kaine for various events, similar to those listed above. For some events a Scheduling Request form is included that contains the name of the event, location, attire, press to attend, staff to attend, event contact information, reason for attendance with background notes, logistical instructions, special remarks, and related attachments, including the agenda. Some of the event invitations have constituent correspondence tracking numbers on them.

Arrangement

This collection is arranged chronologically, with miscellaneous materials arranged to the rear.

Related Material

OFFICE OF THE GOVERNOR-TIM KAINE

A Guide to the Governor Timothy M. Kaine Administration Electronic Files, Email, 2002-2010 (bulk 2006-2009). The Scheduling Office Electronic Files series documents the electronic communication of the office during the Kaine administration. This series contains 448 emails in three (3) subseries. Subseries have been designated for: A. Cathy Ghidotti Email, B. Carrie Henderson Caumont Email, and C. Kim Busch Email. The Library of Virginia Email Project - Governor Tim Kaine Portal provides access to the Kaine email collection and includes guides to other Kaine administration records.

The Governor Tim Kaine Administration Web Archive Collection, 2006-2010 contains archived versions of websites for the Governor's Office, his initiative sites, and the sites of his cabinet secretaries. Also included are the related sites for the First Lady (Anne Holton), as well as the Lt. Governor (Bill Bolling), and Attorney General (Bob McDonnell and William C. Mims), two statewide officials elected in the same cycle as Governor Kaine.