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Library of Virginia
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Processed by: Jessie R. Graham, Ben Bromley, and Roger Christman.
Privacy protected and confidential information is restricted from public access for 75 years per Code of Virginia 42.1-78. Privacy-protected information has been flagged and/or sealed, but not removed from the collection. Restricted information may include, but is not limited to: attorney-client privileged documents, medical information, social security numbers, and Department of Corrections inmate classification material.
There are no restrictions.
Records of the Virginia Secretary of Public Safety, 1990; 1992; 1996; 1998-2010 (bulk 2002-2009). Accessions 44680 and 44702, State government records collection, The Library of Virginia, Richmond, Virginia.
Accession 44680 transferred by Martha Hazelgrove, Office of the Secretary of Public Safety, 1111 E. Broad Street, Richmond, Virginia, 12 January 2010.
Accession 44702 transferred by the Office of the Secretary of Public Safety, 14 January 2010.
The records of the Secretary of Public Safety were transferred to the Library in two accessions: 44680 and 44702. Accession 44680 was organized into appropriate series. Accession 44702 arrived with no discernable arrangement. Since the provenance of the material in accession 44702 was suspect, the processing archivists interfiled those records within accession 44680 to make it easier for researchers to use.
In 1970, the Governor's Management Commission Study recommended the creation of six "Deputy Governors" to assist the Chief Executive in his managerial duties. Compatible functions of government were grouped under these administrative heads, who would serve as the Governor's top management team.
The office of the Secretary of Transportation and Public Safety was created on April 8, 1972. Originally, the Secretary of Transportation and Public Safety oversaw the State Highway Commission, Division of Motor Vehicles, Department of State Police, Highway Safety Division, Office of Emergency Services, Department of Military Affairs, Virginia State Crime Commission, and the Law Enforcement Officers Training Standards Commission. Since that time, the Office has undergone a series of administrative reorganizations. On April 12, 1976, the Legislature established separate secretariats for transportation and public safety, effective July 1, 1976. On July 1, 1984, the offices were again combined. Finally, the two became separate offices on February 22, 1990, and have remained separate in the years since.
The Secretary of Public Safety is a member of the Governor's Cabinet, is appointed by the governor, and is subject to confirmation by the General Assembly. Throughout Governor Mark R. Warner's term (2002-2006), the Secretary of Public Safety was responsible for the direction of, or had jurisdiction over, 11 state agencies and boards. The agencies and boards under the heading of the Secretary of Public Safety during the Warner administration are as follows: Alcoholic Beverage Control Board, Commonwealth's Attorneys' Services Council, Department of Correctional Education, Department of Corrections, Department of Criminal Justice Services, Department of Emergency Management, Department of Fire Programs, Department of Juvenile Justice, Department of Military Affairs, the Virginia Parole Board, and the Virginia State Police. The Department of Veterans Services was added to the Public Safety Secretariat during Governor Timothy R. Kaine's administration (2006-2010).
On December 20, 2001, Governor-elect Mark R. Warner appointed John W. Marshall as his Secretary of Public Safety. Prior to taking this position, Marshall had served as a trooper, special agent, training academy instructor, and sergeant with the Virginia State Police. In 1994, President William J. Clinton appointed Marshall to serve as the United States Marshal for the Eastern District of Virginia. In 1999, he was nominated to serve as director of the United States Marshals Service. He was the first African-American to hold this position. On December 9, 2005, Governor-elect Tim Kaine re-appointed Marshall as Secretary of Public Safety. He served until the end of the Kaine administration in January 2010.
The Secretary of Public Safety records consists of thirty-eight archival boxes and are divided into six series. Series have been designated for Correspondence-Assigned State Agencies, Correspondence and Supporting Documentation-Office of the Secretary, Decision Memoranda and Briefs, Federal Grant Funding, Legislative Files, and Special Projects and Studies. These records document the activities of the Office of the Secretary of Public Safety, as well as the agencies and boards which fall under its heading, during the gubernatorial terms of Governor Mark R. Warner (2002-2006) and Governor Timothy M. Kaine (2006-2010).
This collection is arranged into the following series:
Series I. Correspondence and Supporting Documentation - Assigned State Agencies, 1996; 1999-2010; Series II. Correspondence and Supporting Documentation - Office of the Secretary, 1990; 1992; 1998-2009; Subseries A. Correspondence Files, 2002-2009; Subseries B. Subject Files, 1990; 1992; 2001-2009; Subseries C. Records of Deputy Secretary Barry Green, 1998-2005; Subseries D. Records of Assistant Secretary Dawn Smith, 2002-2008; Subseries E. Records of Assistant Secretary/Deputy Secretary Marilyn Harris, 2002-2007; Series III. Decision Memoranda and Briefs, 2005-2010; Series IV. Federal Grant Funding, 2002-2009; Series V. Legislative Files, 2002-2003; 2005-2009; Series VI. Special Projects and Studies, 2002; 2004-2009.OFFICE OF THE GOVERNOR-TIM KAINE
A Guide to the Governor Timothy M. Kaine Administration Electronic Files, Email, 2002-2010 (bulk 2006-2009). The Secretary of Public Safety Electronic Files series documents the electronic communication of the office during the Kaine Administration. This series contains 6774 emails in eleven (11) subseries. Subseries have been designated for A. John Marshall Email; B. Clyde Cristman Email; C. Marilyn Harris Email; D. Dawn Smith Email; E. Erin Bryant Email; F. Susan Gholson Email; G. Jacklyn Varela Email; H. Iva Frizzle Email; I. Martha Hazelgrove Email; J. Gabrielle Williams Email; and K. Beth Camphouse Email. There are 29 privacy protected and confidential emails in this series that are restricted from public access for 75 years per Code of Virginia 2.2-3800, 42.1-78 and 53.1-40.10. Types of restricted information may include, but are not limited to: records containing personal/personnel and social services information. The Library of Virginia Email Project - Governor Tim Kaine Portal provides access to the Kaine email collection and includes guides to other Kaine administration records.
The Governor Tim Kaine Administration Web Archive Collection, 2006-2010 contains archived versions of websites for the Governor's Office, his initiative sites, and the sites of his cabinet secretaries. Also included are the related sites for the First Lady (Anne Holton), as well as the Lt. Governor (Bill Bolling), and Attorney General (Bob McDonnell and William C. Mims), two statewide officials elected in the same cycle as Governor Kaine.
The Timothy M. Kaine Administration (2006-2010) Cabinet Weekly Reports Digital Collection contains the weekly reports submitted to the Governor and Chief of Staff by the Governor's Cabinet, including the Secretaries of Administration (Viola Baskerville), Agriculture and Forestry (Robert S. Bloxom), Commerce and Trade (Patrick O. Gottschalk), Commonwealth (Daniel C. LeBlanc, Jan-Mar. 2006 and Katherine K. Hanley (Mar. 2006-2010), Education (Dr. Thomas R. Morris), Finance (Jody Wagner, 2006-2008 and Richard D. Brown, 2008-2010), Health and Human Resources (Marilyn Tavenner), Natural Resources (Preston Bryant), Public Safety (John W. Marshall), Technology (Aneesh Chopra, 2006-2009 and Leonard M. Pomata, 2009-2010), and Transportation (Pierce Homer). Also included are reports by the Assistant to the Governor for Commonwealth Preparedness (Robert Crouch), Office of Constituent Services (Marc Cheatham, 2006-2007 and Amber Amato, 2007-2010), Press Office, Policy Office and Virginia Liaison Office. Reports were submitted each Thursday and placed in a binder for the Governor that he took with him at the end of the day on Friday. A second copy of the report was made for the Chief of Staff. The level of detail varied for each cabinet officer and items of importance were highlighted by staff for the Governor. Each report contains information on legislation, Governor's initiatives/special projects, agency matters/operations, events/agency visits, audits/investigations/compliance, stakeholder issues and pending decisions. Governor Kaine wrote handwritten notes and/or marked-up some reports with post-it notes and requested follow up information from the person submitting the report. Those questions and answers are included in this series. This series provides a weekly account of the issues and policy decisions of the Kaine Administration.
The Executive Orders Digital Collection includes 110 executive orders and 9 executive directives issued by Governor Kaine.
A Guide to the Governor Timothy M. Kaine, Policy Office, Records, 2002-2010 (bulk 2006-2009). The Policy Office Records of Governor Timothy M. Kaine are housed in 174 boxes. The collection is arranged into five (5) series. Series have been designated for: I. Decision Briefs; II. Regulations; III. Legislative Files; IV. Executive Orders and Directives; and V. Policy Analyst Files. These records include agendas, decision briefs, correspondence, memorandums, legislative files, briefing books, meeting notes, subject files, reports, talking points and regulations. These records document the legislative and policy priorities of the Kaine administration (2006-2010). This collection also includes records from Governor Mark Warner's administration (2002-2006).
A Guide to the Records of the Virginia Liaison Office, 2003-2010 (bulk 2006-2009. The Virginia Liaison Office records, 2003-2009 (bulk 2006-2009), are housed in 34 boxes. The collection includes series for Director's correspondence and subject files, Policy Analyst correspondence and subject files, National Governor's Association, and Southern Governor's Association.
LIVE WEBSITES
The Virginia General Assembly's Legislative Information System contains searchable databases for bills and resolutions from 1994 to the present and reports to the general assembly. It also includes links to the Code of Virginia, Virginia Administrative Code, Constitution of Virginia, Charters, Authorities, Compacts and Uncodified Acts.
The Correspondence and Supporting Documentation - Assigned State Agencies series is housed in 11 boxes and is arranged alphabetically by agency. Restricted material related to terrorism, personnel records, and administrative investigations has been sealed but not removed. This series contains correspondence, along with supporting material such as agendas, reports, policies, and presentations. The following state agencies and boards operated under the Office of the Secretary of Public Safety during the Kaine administration: Alcoholic Beverage Control Board, the Department of Correctional Education, Commonwealth's Attorneys' Services Council, the Department of Corrections, the Department of Criminal Justice Services, the Department of Emergency Management, the Department of Fire Programs, the Department of Forensic Science, the Department of Juvenile Justice, the Department of Military Affairs, the Virginia Parole Board, the Virginia State Police, and the Department of Veterans Services.
The correspondence files contain mostly correspondence between the agencies and the Office of the Secretary of Public Safety regarding issues that affect that particular agency or board. References to budgetary matters, litigation, studies and reports, board appointments, and legislation are frequently found in this material. These files also provide supporting documentation and background information on many topics.
The Correspondence and Supporting Documentation - Office of the Secretary series is housed in 22 boxes and is arranged into five subseries. Subseries have been designated for: A. Correspondence Files, B. Subject Files, C. Records of Deputy Secretary Barry Green, D. Records of Deputy Secretary Dawn Smith; and E. Records of Assistant Secretary/Deputy Secretary Marilyn Harris.
This subseries is housed in three boxes and is arranged alphabetically by first letter of last name and by date therein. It documents the incoming and outgoing correspondence to the Office of the Secretary of Public Safety and covers the tenure of Secretary John Marshall from 2002 to 2010. Included are constituent correspondence and general correspondence.
This subseries is housed in 11 boxes and documents the subject files of the Office of the Secretary of Public Safety and covers the tenure of Secretary John Marshall from 2002 to 2010. Included are lists of Secretary of Public Safety accomplishments for 2002, 2004, 2007 and 2008; disaster designation letters and update; Forensic/DNA notification process; gubernatorial incapacity and succession; Homeland Security; Inmate telephone system; Hurricane Katrina; Medal of Valor award; and Public Safety agency head meetings (2002-2008). The files arranged alphabetically by subject.
This subseries is housed in 3 boxes and is arranged alphabetically by agency or subject. It contains correspondence and subject files kept by Deputy Secretary of Public Safety Barry Green during the administration of Governor Mark R. Warner (2002-2006). This series contains correspondence, email printouts, budget documents, news articles, reports and studies, memorandums, decision briefs, executive orders, and legislation.
This subseries is housed in three boxes and is arranged alphabetically by agency or subject. It contains correspondence and subject files kept by Assistant Secretary of Public Safety Dawn Smith during the administrations of Governor Mark R. Warner (2002-2006) and Governor Timothy M. Kaine (2006-2010). This series contains correspondence, email printouts, budget documents, news articles, reports and studies, memorandums, decision briefs, executive orders, and legislation. The bulk of the subseries contains constituent correspondence related to the possible location of a prison in Grayson County and the Citizen-Soldier initiative. Also include are records related to minority procurement.
This subseries is housed in two boxes and is arranged alphabetically by agency or subject. It contains correspondence and subject files kept by Assistant/Deputy Secretary of Public Safety Marilyn Harris during the administration of Governor Mark R. Warner (2002-2006) and Governor Timothy M. Kaine (2006-2010). This series contains correspondence, email printouts, reports and studies, and memorandums. The bulk of the subseries focuses on gangs with a focus on allocation in 2004-2005 of a three-million-dollar federal grant to localities to combat gang activity throughout Virginia and the Public Safety Agency Gang Working Group/Interagency Anti-Gang Work Group.
The Decision Memoranda and Briefs series is housed in one box and is arranged chronologically. This series documents the history of decision briefs sent by Public Safety agencies to the Secretary of Public Safety for approval. This series includes decision memoranda, decision briefs and supporting documentation from assigned state agency heads asking the Secretary's permission to perform a major function or policy initiative within their agency. Decision Briefs approved by the governor are located in the records of the Governor Tim Kaine's Policy Office, Series I. Decision Briefs (accession 44690).
The Federal Grant Funding series is housed in one box and is arranged alphabetically by state agency. This series consists of the correspondence and supporting documentation sent and received by the office to and from agencies of the Public Safety Secretariat, including Criminal Justice Services, Emergency Management, Governor's Office for Substance Abuse Prevention (GOSAP), Juvenile Justice, and State Police regarding their request and receipts of federal grants
The Legislative Files series is housed in one box and is arranged chronologically. This series consists of legislation and supporting documentation affecting the Office of the Secretary of Public Safety, as well as state agencies assigned to the Secretariate. This series needs to be reviewed for confidential information before being served to public.
The Special Projects and Studies series is housed in two boxes and is arranged alphabetically by state agency. This series documents the Secretary of Public Safety's interaction with and oversight of various projects and studies. This series may include, but is not limited to, projects and studies associated with Governor's initiatives, issues, and topics.