Conditions Governing Use

The collection is subject to all copyright laws. Transmission or reproduction of materials protected by copyright, beyond that allowed by fair use, requires the researcher to obtain permission of copyright holders.

Conditions Governing Access

The collection is minimally unprocessed. Requests to perform research must be submitted to the VMFA Archives at least three business days in advance.

As custodians of public records, VMFA only restricts access to public records when sensitive information is present. Such restrictions are applied in accordance with the Virginia Freedom of Information Act (Code of Virginia, § 2.2-3700 thru § 2.2-3714) and the Government Data Collection and Dissemination Practices Act (Code of Virginia, § 2.2-3800 thru § 2.2-3809). Both Museum staff and the public may need written permission from the Director to view certain restricted records.

Series 5 (Loans) is restricted as they contain sensitive information about insurance, security, and other issues related to the museum's art collection.

Provenance

The collection was transferred from the Registration Department through periodic deposits since 1987.

Preferred Citation

Records of the Registration Department (RG-08). VMFA Archives, Richmond, Virginia.

Processing Note

In general, during processing, all publications are removed and added to the VMFA Library's holdings and original newspaper clippings are photocopied, with identifiers transferred, and then destroyed. Original folder titles are retained, when provided.

Arrangement

The collection is organized into 5 series, and items are generally arranged chronologically within each series. Items with no date are generally placed at the end at each series.

Series 1

Artmobile Exhibitions, 1977-1994

Series 2

Spotlight Loans and Affiliate Exhibitions, 1980-1989

Series 3

Exhibition Records, 1951-1993

Series 4

Insurance Records, 1919-1970

Series 5

Loans [RESTRICTED], 1994-2012, undated