Conditions Governing Reproduction and Use

The copyright status of this collection is unknown. Copyright restrictions may apply. Contact Special Collections and University Archives for assistance in determining the use of these materials.

Reproduction or digitization of materials for personal or research use can be requested using our reproduction/digitization form: http://bit.ly/scuareproduction . Reproduction or digitization of materials for publication or exhibit use can be requested using our publication/exhibition form: http://bit.ly/scuapublication . Please contact Special Collections and University Archives ( specref@vt.edu or 540-231-6308) if you need assistance with forms or to submit a completed form.

Conditions Governing Access

The collection is open for research, except for boxes 22 and 23 which are restricted for confidentiality and personally identifiable information.

Preferred Citation

Researchers wishing to cite this collection should include the following information: [identification of item], [box], [folder], Records of the Virginia Cooperative Extension, RG 26, Special Collections and University Archives, Virginia Tech, Blacksburg, Va.

Source of Acquisition

The Records of the Virginia Cooperative Extension were transferred to Special Collections and University Archives in 2015 and 2016. Series IX. Office of the Director, Edwin J. Jones, Records were tranferred in June 2021.

Processing Information

Initial minimal description of the Records of the Virginia Cooperative Extension was completed in August 2019. The processing, arrangement, and description was completed in December 2019. Series IX. Office of the Director, Edwin J. Jones, Records was integrated in July 2021.

Additional unprocessed records and ephemera are available upon request. Please contact Special Collections and University Archives staff for more information.

Appraisal

Duplicate budget books were removed from this collection and destroyed.

Adminsitrative History

"Extension work at the university can trace its roots to 1906, when an extension program was established in Virginia. After the Smith-Lever Act of 1914 was passed, overall administration of extension, or demonstration, work was transferred to Virginia Polytechnic Institute (VPI), with Hampton Institute (later Hampton University) as a division initially serving Black communities. At that time, it became the Agricultural Extension Service, also called the Cooperative Extension Service. In 1930, Virginia State College (later Virginia State University (VSU)) took over the extension responsibilities of Hampton Institute.

In 1966, the Virginia General Assembly established the VPI Extension Division, which combined the Cooperative Extension Service, General Extension Division, State Technical Services, and Continuing Education Center. After passage of the 1977 U. S. Farm Bill, VSU's extension program became an equal partner to VT's program, rather than a division reporting to VT. In 1995, the Division became the Virginia Cooperative Extension and Agricultural Experiment Station Division, often shortened to the Virginia Cooperative Extension (VCE), still operated jointly by VT and VSU today."

Scope and Content

This collection contains the administrative records of the Virginia Cooperative Extension, including correspondence, reports, financial documents, slides, videos, and the records of Bob Swain.

The records are divided into eight seires. The first series, Rural Communities, contains videotapes from Rural Communities and notes. Series II, Reports and Statistics, includes statistical and narrative doruments, annual reports, plans of work, and progress reports.

The third series, Bob Swain records, are subdivided chronologically. This series includes budgets, financial statements and reports, allotment estimates, salaries, expenditures, legistlative documents, treasurer's statements, interest on federal funds, and extension donations.

Series four, Extension Administration Records, is restricted due to the contents containing perosnal information. The fifth series, JLARC, contains action reports, correspondence, news and media, recordings and other documents relating to the Joint Legislative Audit and Review Commission from 1862 to 1993. Series six, Virginia Association of Extension Secretaries, contains correspondence, meeting notes, newsletters, and other documents from 1958-1993. The seventh series contains papers from the presentation Lucy is Still Here, and the last series, Slides, contain slides from New 4-H leader orientation and inflation.

Additional audiovisual tapes and reels are available, and a separate inventory is online.

Arrangement

The Records of the Virginia cooperative Extension are organized into the following series:

Separated Material

Publications have been separated to the Rare Book Collection.

Subjects and Indexing Terms

• Agricultural extension work
• University Archives
• University Archives
• University History
• Virginia Agricultural and Mechanical College and Polytechnic Institute (1896-1944)
• Virginia Cooperative Extension (1995-)
• Virginia Cooperative Extension (1995-)
• Virginia Cooperative Extension Service
• Virginia Cooperative Extension Service
• Virginia Polytechnic Institute (1944-1970)
• Virginia Polytechnic Institute and State University (1970-)
• Virginia Polytechnic Institute and State University. Extension Division

Rights Statement for Archival Description

The guide to the Records of the Virginia Cooperative Extension by Special Collections and University Archives, Virginia Tech, is licensed under a CC0 ( https://creativecommons.org/share-your- work/public-domain/cc0/ ).