Virginia Association of Educational Opportunity Program Personnel (VAEOPP) Records

A Guide to the Virginia Association of Educational Opportunity Program Personnel (VAEOPP) Records, 1970-2015 Ms.1989.003


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Special Collections and University Archives, Virginia Tech

Special Collections and University Archives, University Libraries (0434)
560 Drillfield Drive
Newman Library, Virginia Tech
Blacksburg, Virginia 24061
specref@vt.edu
URL: http://spec.lib.vt.edu

Tyler Dodson, Student Assistant, and Kira A. Dietz, Archivist

Repository
Special Collections and University Archives, Virginia Tech
Identification
Ms.1989.003
Title
Virginia Association of Educational Opportunity Program Personnel (VAEOPP) Records,1970-2015
Quantity
5.5 Cubic Feet 5 boxes
Creator
Virginia Association of Educational Opportunity Program
Language
The materials in the collection are in English.
Abstract
The collections is organized into seven series: Board and Administrative Records, Conference Material, Membership Material, Correspondence, Newsletters and Other Publications, Miscellaneous Material, and Media. The collection includes, but is not limited to: meeting minute and agendas, committee reports, conference planning documents and programs, forms, organizational correspondence, membership lists, publications, and memorabilia.

Administrative Information

Conditions Governing Reproduction and Use

The copyright status of this collection is unknown. Copyright restrictions may apply. Contact Special Collections and University Archives for assistance in determining the use of these materials. Reproduction or digitization of materials for personal or research use can be requested using our reproduction/digitization form: http://bit.ly/scuareproduction. Reproduction or digitization of materials for publication or exhibit use can be requested using our publication/exhibition form: http://bit.ly/scuapublication. Please contact Special Collections and University Archives (specref@vt.edu or 540-231-6308) if you need assistance with forms or to submit a completed form.

Conditions Governing Access

Collection is open for research.

Preferred Citation

Researchers wishing to cite this collection should include the following information: [identification of item], [box], [folder], Virginia Association of Educational Opportunity Program Personnel (VAEOPP) Records, Ms1989-003, Special Collections and University Archives, Virginia Tech, Blacksburg, Va.

Source of Acquisition

The original material in the collection was donated to Special Collections in January 1989. Material was added to the collection in 1990, 1991, and 2012. Additional donations were received in 2013 and 2015.

Processing Information

The processing, arrangement, and description of the Virginia Association of Education Opportunity Program Personnel (VAEOPP) Records was completed in August 2012. 2013 and 2015 donations were processed in July 2017.


Historical Note

The Virginia Association of Educational Opportunity Program Personnel (VAEOPP) was established in 1975 as an organization to bring together those who are professionally involved in broadening accessibility to and success in the formal post-secondary education of economically or socially disadvantaged Virginians.

Scope and Contents

The collections is organized into seven series: Board and Administrative Records, Conference Material, Membership Material, Correspondence, Newsletters and Other Publications, Miscellaneous Material, and Media.

Series I: Board and Administrative Records includes by-laws and constitutions, governmental and legislative material, strategic plans, meeting agendas, meeting minutes, board members, election material, committees, board reports, committee reports, scholarship recipients, scholarship applications, guidelines, and qualifications, surveys, proposals and recommendations, awards and recognition, student special services material, budget information, financial information, bank statements, receipts, fiscal management manuals, and miscellaneous forms.

Series II: Conference Material consists of conference programs, evaluations and proposals, registration and attendance, pamphlets and fliers, schedules, a speech, and a planning manual.

Series III: Membership Material contains personnel directories, membership information, membership applications, program manuals, resumes, and activities.

Series IV: Correspondence is composed of program personnel mailing, letters, notes, and memos.

Series V: Newsletters and Other Publications includes newspaper clippings, bulletins, updates, expository essays, as well as association newsletters and journals.

Series VI: Notes and Handouts consists of transportation information, notes, reference manuals, fliers, and a poem.

Series VII: Media includes unrestricted electronic files from a flash drive donated with the 2012 accrual. Files date from approximately 2003 to 2011.

Arrangement

Series I: Board and Administrative Records is arranged by type of material. Series II: Conference Material is arranged by type of material. Series III: Membership Material is arranged by type of material. Series IV: Correspondence is arranged chronologically by date. Series V: Newsletters and Other Publications is arranged chronologically by date. Series VI: Notes and Handouts is arranged by type of material. Series VII: Media files were left in their original order.

Separated Material

The collection contained two unidentified Hi8 video tapes and a flash drive. The video tapes were removed to the accession file and are available on request. Please note: Special Collections does not have a player for these tapes. Unrestricted materials from the flash drive are available on the CD in the Series VII: Media folder.


Subjects and Indexing Terms

  • Local/Regional History and Appalachian South
  • University History
  • Virginia Polytechnic Institute and State University (1970-)

Rights Statement for Archival Description

The guide to the Virginia Association of Educational Opportunity Program Personnel (VAEOPP) Records by Special Collections and University Archives, Virginia Tech, is licensed under a CC0 (https://creativecommons.org/share-your-work/public-domain/cc0/).

Container List

Series I: Board and Administrative Records,
  • box-folder 1 folder: 1box-folder 1 folder: 2
    By-laws and Constitutions (2 folders)
  • box-folder 1 folder: 3
    Governmental and Legislative Material
  • box-folder 1 folder: 4
    Strategic Plans
  • box-folder 1 folder: 5
    Executive Board Meeting Agendas
  • box-folder 1 folder: 6box-folder 1 folder: 7
    Board Meeting Agendas (2 folders)
  • box-folder 1 folder: 8
    State Meeting Agendas
  • box-folder 1 folder: 9
    Business Meeting Agendas
  • box-folder 1 folder: 10
    Miscellaneous Meeting Agendas
  • box-folder 1 folder: 11box-folder 1 folder: 12box-folder 1 folder: 13box-folder 1 folder: 14
    Executive Board Meeting Minutes (4 folders)
  • box-folder 1 folder: 15box-folder 1 folder: 16
    Board and Committee Meeting Minutes (2 folders)
  • box-folder 1 folder: 17box-folder 1 folder: 18box-folder 1 folder: 19box-folder 1 folder: 20
    State Meeting Minutes (4 folders)
  • box-folder 1 folder: 21box-folder 1 folder: 22
    Business Meeting Minutes (2 folders)
  • box-folder 1 folder: 23
    Minutes
  • box-folder 1 folder: 24
    Board Members
  • box-folder 1 folder: 25
    Election Material
  • box-folder 1 folder: 26
    Committees
  • box-folder 1 folder: 27box-folder 1 folder: 28box-folder 1 folder: 29
    Presidential Reports (3 folders)
  • box-folder 1 folder: 30
    President-elect and Past President Reports
  • box-folder 1 folder: 31
    Officers and Representatives Reports
  • box-folder 1 folder: 32
    Legislative Committee and Nominations and Elections Committee Reports
  • box-folder 1 folder: 33
    Membership Committee and Scholarship Committee Reports
  • box-folder 1 folder: 34
    Development Committee and Emerging Leaders Program Reports
  • box-folder 1 folder: 35
    Conference Committee and Banquet and Facilities Committee Reports
  • box-folder 1 folder: 36
    Trio Achievers Committee and Awards and Recognition Committee Reports
  • box-folder 1 folder: 37
    Public Relations Committee and Communications Committee Reports
  • box-folder 1 folder: 38
    Finance Committee and Archives Committee Reports
  • box-folder 1 folder: 39
    Miscellaneous Committee Reports
  • box-folder 2 folder: 1
    Scholarship Material
  • box-folder 2 folder: 2
    Surveys
  • box-folder 2 folder: 3
    Proposals and Recommendations
  • box-folder 2 folder: 4
    Awards and Recognition
  • box-folder 2 folder: 5
    Student Special Services Material
  • box-folder 2 folder: 6
    Fiscal Management Manuals
  • box-folder 2 folder: 7
    Miscellaneous Forms
Series II: Conference Material,
  • box-folder 2 folder: 8
    Conference Programs, 1982-1988
  • box-folder 2 folder: 9
    Conference Programs, 1989-1990
  • box-folder 2 folder: 10
    Conference Programs, 1997-2001
  • box-folder 2 folder: 11
    Conference Programs, 2002-2003
  • box-folder 2 folder: 12
    Conference Programs, 2004-2005
  • box-folder 2 folder: 13
    Conference Programs, 2006-2008
  • box-folder 2 folder: 14
    Conference Programs, 2009-2010
  • box-folder 2 folder: 15
    Conference Programs, 2011
  • box-folder 2 folder: 16
    Conference Evaluations and Proposals
  • box-folder 2 folder: 17
    Conference Registration and Attendance
  • box-folder 2 folder: 18
    Conference Pamphlets and Fliers
  • box-folder 2 folder: 19
    Miscellaneous Conference Material
Series III: Membership Material,
  • box-folder 2 folder: 20box-folder 2 folder: 21box-folder 2 folder: 22
    Personnel Directories (3 folders)
  • box-folder 2 folder: 23box-folder 2 folder: 24
    Membership Information (2 folders)
  • box-folder 2 folder: 25box-folder 2 folder: 26
    Membership Applications (2 folders)
  • box-folder 2 folder: 27
    Program Manuals
  • box-folder 2 folder: 28
    Resumes and Activities
Series IV: Correspondence,
  • box-folder 2 folder: 29
    Correspondence, 1970-1979
  • box-folder 2 folder: 30
    Correspondence, 1980
  • box-folder 2 folder: 31
    Correspondence, 1981
  • box-folder 2 folder: 32
    Correspondence, 1982
  • box-folder 2 folder: 33
    Correspondence, Jan.-Jun., 1983
  • box-folder 2 folder: 34
    Correspondence, Jul.-Dec., 1983
  • box-folder 3 folder: 1
    Correspondence, 1984
  • box-folder 3 folder: 2
    Correspondence, 1985-1997
  • box-folder 3 folder: 3
    Correspondence, 1998-2001
  • box-folder 3 folder: 4
    Correspondence, 2002-2009, undated
Series V: Newsletters and Other Publications (3 folders)
box-folder 3 folder: 5box-folder 3 folder: 6
Series VI: Notes and Handouts
box-folder 3 folder: 7
Series VII: Media
box-folder 3 folder: 8
Scope and Content

The 2011 donation to the collection included a flash drive with organizational records. The CD in the collection includes unrestricted materials from the flash drive.