Conditions Governing Reproduction and Use

The copyright status of this collection is unknown. Copyright restrictions may apply. Contact Special Collections and University Archives for assistance in determining the use of these materials.

Reproduction or digitization of materials for personal or research use can be requested using our reproduction/digitization form: http://bit.ly/scuareproduction . Reproduction or digitization of materials for publication or exhibit use can be requested using our publication/exhibition form: http://bit.ly/scuapublication . Please contact Special Collections and University Archives (specref@vt.edu or 540-231-6308) if you need assistance with forms or to submit a completed form.

Conditions Governing Access

The collection is open for research.

Preferred Citation

Researchers wishing to cite this collection should include the following information: [item], [box], [folder], Records of the Student Government Association of Virginia Tech, RG 31/16, Special Collections and University Archives, Virginia Tech, Blacksburg, Va.

Source of Acquisition

The Records of the Student Government Association of Virginia Tech were transferred to Special Collections and University Archives in 1969, 1971, and 2017. Additional materials were acquired prior to 1980.

Processing Information

The processing, arrangement, and description of the Records of the Student Government Association of Virginia Tech was completed in August 2021.

Appraisal

Binders were removed. Student records and financial account information were shredded by VT Records Management in accordance with Library of Virginia's Records Retention Schedule #GS-111, Series 101081 -- Academic Departments: Student Examination Files and #GS-102, Series 012103 -- Financial Accounting Reports, Certificate of Records Destruction Form #7845.

Administrative History

The Civilian Student Union (CSU) formed in November 1930. The VPI Senate and VPI Honor Court both included representatives from the Corps of Cadets and the CSU. The Women Student's Union (WSU) during the 1934-1935 school session. In the 1939-1940 school year, the CSU separated from the joint Senate and combined with the WSU to form the Civilian Student Body (CSB). In April 1966, the CSB and Corps of Cadets's student governance combined to form the Unified Student Body. The following year, the name changed to the Student Government Association (SGA).

The Virginia Tech Student Government Association (SGA) was a student-run organization who represented and advocated for students in university governance. The organization was divided into three branches, the Executive, Legislative, and Judicial.

In 2021, the SGA and the Universtiy's Commission on Student Affairs, which included the Student Budget Board, merged to form the Undergraduate Student Senate (USS).

Scope and Content

The Records of the Student Government Association of Virginia Tech contains minutes of the SGA and Civilian Student Body, administrative and event records, bills and resolutions, photo albums and clippings, and financial documents, which document the history and administration of the student organization.

The collection is organized into nine series by format or topic.

Series I: Officer's Records contain correspondence between officers as well as documents pertaining to their administrative roles.

Series II: SGA Events pertains to events the SGA put on. Some materials about events are also in Series IX: Administrative Records.

Series III: Financial Documents consists of budgets and related financing and spending information.

Series IV: Governance contains four constitutions of the Student Government Association, a constitution of the Off-Campus Student Association, and bills and resolutions that had been passed from 2007-2015.

Series V: Minutes is divided based on the creator of the meetings, including Subseries A. Civilian Student Body Senate (the predeccesor to the SGA), Subseries B. Student Government Association, and Subseries C. Student Cooperative Board of Directors.

Series VI: Conference Records contains information about conferences that SGA officers attended and presented at.

Series VII: Photo Albums contain photos of the SGA events and people, and Series VIII: Newspaper Clippings document the public activities of the organization.

Series IX: Administrative Records includes membership list, executive reports, committee reports, and documents on Presidential transition. There are additional materials on SGA events as well.

Arrangement

This collection is arranged by format or subject into the following nine series.

Sources Series I: Officer's Records, which is arranged chronologically Series II: SGA Events, which is arranged chronologically Series III: Financial Documents, which is arranged chronologically Series IV: Governance, which is arranged chronologically Series V: Minutes, which is arranged by creator into three subseries, each of which is arranged chronologically Subseries A. Minutes of the Civilian Student Body Senate, which is arranged chronologically Subseries B. Minutes of the Student Government Association, which is arranged chronologically Subseries C. Minutes of the Student Cooperative Board of Directors, which is arranged chronologically Series VI: Conference Records, which is arranged chronologically Series VII: Photo Albums, which is arranged chronologically Series VIII: Newspaper Clippings, which is arranged chronologically Series IX: Administrative Records, which is arranged chronologically

Subjects and Indexing Terms

• University Archives
• University History
• Virginia Polytechnic Institute and State University. Student Government Association
• Virginia Polytechnic Institute. Civilian Student Body
• Virginia Polytechnic Institute. Unified Student Body (1966-1967)

Rights Statement for Archival Description

The guide to the Records of the Student Government Association of Virginia Tech by Special Collections and University Archives, Virginia Tech, is licensed under a CC0 ( https://creativecommons.org/share-your-work/public-domain/cc0/ ).