This series is housed in 29 boxes and is arranged alphabetically by surname of correspondent or by company name. These files consist of copies of the outgoing correspondence of the Director of the Office of Civilian Defense, J. H. Wyse, as well as correspondence from Wyse by others in the office, including J. Linwood Rice (Assistant to the Coordinator), Mary V. Marks (Supervisor of Civilian Mobilization), James F. Nicholas (Supervisor of Negro Civilian Defense Activities), and John Howard (Chief Air Raid Precautions, State Plant Coordinator), among others. Files were kept separately for 1942 and for 1943-1945 (bulk 1943-1944) and that arrangement is reflected in this series. Correspondence, 1943-1945, also includes a notation on each letter as to where copies of the letters are also filed in the Subject Files series. The majority of the correspondence is with local civilian defense council (CDC) representatives and state and federal officials.

This series is housed in 65 boxes and is arranged alphabetically by name of locality, with counties, cities and towns being filed together in one sequence. These files consist of incoming correspondence from localities, copies of the outgoing correspondence from the Office of Civilian Defense, reports and may contain other types of attachments, including agendas, forms, meeting summaries, memoranda, newspaper clippings, press releases, publications. Files were kept separately for 1942 and for 1943-1945 (bulk 1943-1944) and that arrangement is reflected in this series. Most of the copies of outgoing correspondence can also be found in Series I. Correspondence. Outgoing correspondence, 1943-1945, also includes a notation on each letter as to where copies of the letters are also filed in the Subject Files series. The majority of the correspondence is with local civilian defense council (CDC) representatives, but may also include correspondence with state government and federal government officials. The locality correspondence files are also further sub-divided into categories for General correspondence, Civilian Mobilization correspondence, and Civilian Protection correspondence.

The majority of the the correspondence from the Office of Civilian Defense comes from J. H. Wyse, Coordinator; John J. Howard, Director of Air Raid Precautions and State Plant Protection Officer; Mary Marks, Supervisor of Civilian Mobilization; and James F. Nicholas, Supervisor of Negro Civilian Defense Activities.

General correspondence topics may include administrative activities, African American participation, appointments, compensation, conferences, field visits, insignia, meetings, organization, personnel, publications, publicity, Red Cross, service awards, and speaking engagements.

Civilian Mobilization correspondence topics may include appointments, block plans, car sharing, child care, Citizen Service Corps, conservation of critical resources, education, field visits, food preservation, Invasion Day, Junior Citizen Service Corps, nutrition, Office of Price Administration, organization summaries and charts, rationing (food, mileage, point), recreation, salvage, training, victory gardens, war bonds, and the War Fund.

Civilian Protection correspondence topics may include air raid precautions(blackouts, dim outs, equipment, signals, warning districts and warning systems), auxiliary services (fire, police, emergency medical), bomb reconnaissance, civilian protection reporting, federal equipment (borrowing, leasing, using), gas specialists, pennants, plant protection and security programs.

The Defense Act required that local councils of defense be established in each county, city and town in the state and provided that the mayor or chief executive of cities would be named director of the local defense council, and that county boards of supervisors would appoint the director-coordinator of each county defense council. 163 local defense councils in 100 counties, 24 cities, and 39 incorporated towns, covering the entire state were organized.

This series is housed in 66 boxes and is arranged alphabetically by topic. Files were kept separately for 1942 and for 1943-1945 (bulk 1943-1944) and that arrangement is reflected in this series. The subject files include correspondence, publications, and reports on a variety of topics related to civilian defense in general, and specifically to the operation of the Virginia Office of Civilian Defense. Topics cover all aspects of civilian defense and include aircraft and air raid warning, blackouts, civilian defense, civilian mobilization, community organizations, directives, federal equipment, industry, insignia, medical services, procedures, publications, reporting, salvage, state and federal government, supplies, and transportation. The majority of the correspondence in this series are copies, with the original incoming correspondence located the correspondence series (Series I).

This series is housed in 16 boxes and is arranged alphabetically by topic. Correspondence and subject files include incoming and outgoing correspondence, brochures, newsletters, publications and reports. Topics that fall under Civilian Mobilization include agriculture, block leaders, child care, consumer interests, education, food preservation, health services, home demonstration, Junior Citizens Service Corps, nutrition, rationing, recreation and services for servicemen, recreation and youth group services, salvage, victory gardens, and war bonds and stamps.

Civilian Mobilization for War Services was organized to promote strong communities to back up military operations and morale. The state office served as a coordination point for information and , planning and Mary V. Marks served as Supervisor of Civilian Mobilization from July 1942 to October 1944. Local Chiefs of Civilian Mobilization were named in each locality to work with the state office and existing public and private agencies and other organizations within the community to meet local needs. The U.S. Citizens Service Corps was organized to keep the home front strong by leading the fight against ineffiency, insecurity and poor health within the community.