A Guide to the Records of the Virginia Tech Board of Visitors, 1873-1879, 1888-ca. 1990s, 2002, 2009, undated Virginia Tech Board of Visitors Records Record Group 1

A Guide to the Records of the Virginia Tech Board of Visitors, 1873-1879, 1888-ca. 1990s, 2002, 2009, undated

A Collection in
Special Collections
Collection Number Record Group 1


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Special Collections, Virginia Tech

Special Collections, University Libraries (0434)
560 Drillfield Drive
Newman Library, Virginia Tech
Blacksburg, Virginia 24061
USA
Phone: (540) 231-6308
Fax: (540) 231-3694
Email: specref@vt.edu
URL: http://spec.lib.vt.edu/

2019 (CC0 1.0)

Processed by: LeeAnn Jones, Student Worker, and Laurel Rozema, Archivist, Special Collections

Repository
Special Collections, Virginia Tech, Blacksburg, Va.
Collection Number
Record Group 1
Title
Records of the Virginia Tech Board of Visitors, 1873-1879, 1888-ca. 1990s, 2002, 2009, undated
Physical Characteristics
8.4 Cubic Feet; 12 boxes
Creator
Virginia Agricultural and Mechanical College and Polytechnic Institute. Board of Visitors
Creator
Virginia Polytechnic Institute and State University. Board of Visitors
Creator
Virginia Polytechnic Institute. Board of Visitors
Creator
Virginia Agricultural and Mechanical College. Board of Visitors
Language
English
Abstract
The Records of the Virginia Tech Board of Visitors includes unofficial minutes, correspondence, reports, Executive Committee minutes and reports, material from and about individual members of the Board, and reports to the Board of Visitors.

Administrative Information

Access Restrictions

Collection is open for research.

Use Restrictions

Permission to publish material from Records of the Virginia Tech Board of Visitors must be obtained from Special Collections, Virginia Tech.

Preferred Citation

Researchers wishing to cite this collection should include the following information: Records of the Virginia Tech Board of Visitors, RG 1, Special Collections, Virginia Tech, Blacksburg, Va.

Acquisition Information

The Records of the Virginia Tech Board of Visitors were transferred to Special Collections prior to 1980. The Thomas S. Bocock Papers were received by Special Collections in 1955. Additional items were transferred to Special Collections in 2017 and 2019.

Alternate Form Available

Contact Special Collections for a digital copy of the Board of Visitors Official Minutes, 1910, and for the reports from Radford College to the Board of Visitors, 1960-1962.

Copies of official minutes held by Records Management are also available from Special Collections.

Processing Information

The processing, arrangement, and description of the Records of the Virginia Tech Board of Visitors was completed in 2017. The processing, arrangement, and description of additions was completed in November 2019.


Administrative History

The legislation that created Virginia Agricultural and Mechanical College (now Virginia Polytechnic Institute and State University) provided for the establishment of a board of visitors as a governing body. Consisting of both appointed and ex-officio members, the board was empowered to select the president and faculty, determine salaries, handle all matters of discipline and student life, and be responsible for all property of the College.

Governor Gilbert C. Walker appointed the first board on March 19, 1872, the day he signed the bill creating the college, and the first meeting was held March 25 and 26 in Richmond. Board appointments are still made by the governor and subject to confirmation by the Virginia Senate. Since its inception, the board has been chaired by a Rector.

Various changes have occurred throughout the years concerning the composition of the board, primarily relating to number and qualifications of appointees and offices to be represented ex-officio. The first board was composed of nine appointed members, with the president of the State Agricultural Society and members of the State Board of Education serving ex-officio. The next year, the makeup was changed so only the State Superintendent of Public Instruction and the president of the Agricultural Society served ex-officio. Later, the president of the Agricultural Society was eliminated as an ex-officio member, but the State Superintendent of Public Instruction remained until 1966. The president of the Board of Agriculture and Immigration (now Consumer Services) became an ex-officio member after 1902, now being the only ex-officio member serving with thirteen appointed members. Four non-voting members have been added to represent the faculty, staff, graduate students, and undergraduate students.

Scope and Content

The Records of the Virginia Tech Board of Visitors includes unofficial minutes, correspondence, reports, Executive Committee minutes and reports, material from and about individual members of the Board, and reports to the Board of Visitors.

Arrangement

This collection is divided by material type and RG subgroup number. Each subgroup is divided by RG subgroup number and chronologically.

RG 1 - Student and Personnel Records
RG 1/1 - Official Minutes
RG 1/2 - Unofficial Minutes, Correspondence, and Supporting Materials
RG 1/3 - Committees of the Board - Executive Committee
RG 1/4 - Individual Members of the Board
RG 1/5 - Administration and Governance Structure
RG 1/7 - Annual Reports

Related Material

The majority of material from this body, including the official minutes, are housed in the Records Management office. Permission for access should be obtained through the Virginia Tech Office of the President or the Secretary to the Board of Visitors.

Digital copies of some of the official records are available on the Board of Visitors website.

An index to Board of Visitors' official minutes from 1898 through 1959 that are held by Records Management is available in the Special Collections reference collection. (This index does not include the 1910 official minutes in this colleciton.)

See also the Records of Radford College, the Women's Division of Virginia Polytechnic Institute, Record Group 24.


Index Terms

    Subjects:

  • Faculty
  • University Archives
  • University History
  • Organizations:

  • Radford College
  • Virginia Agricultural and Mechanical College and Polytechnic Institute. Board of Visitors
  • Virginia Agricultural and Mechanical College. Board of Visitors
  • Virginia Polytechnic Institute and State University. Board of Visitors
  • Virginia Polytechnic Institute. Board of Visitors
  • Persons:

  • Bocock, Thomas S., 1815-1891
  • Wharton, Gabriel Colvin, 1824-1906

Contents List

RG 1 - Student and Personnel Records, 1891-1908, 1910-1917, 1974
  • box 1
    Grade Book, 1901-1904
  • box 2
    Grade Book cover, 1904-1907
  • box 3
    Grade Sheet, Anderson C.W. - Waddell, J.A., 1891-1901
  • box 4
    Grade book, 1904-1907
  • box 5
    Grade Sheets, 1904-1908
  • box 6
    Grade Sheets, 1904-1908
  • box 9
    Payroll, 1910-1917
  • box 2
    Personnel listings microfilm reel, 1974-06-07
RG 1/1 - Official Minutes, 1910, 1979
  • box 2
    Official Minutes, 1910
  • box-folder 7
    1
    Official Minutes, 1979
RG 1/2 - Unofficial Minutes, Correspondence, and Supporting Materials, 1888-1911, 1945, 1970-1978
  • box-folder 7
    2-3
    Unofficial Minutes, Correspondence, Supporting Material, 1888-1911
  • box-folder 7
    4
    Treasurer's Correspondence to BOV, 1945
    General

    Includes Statement of Account from Planters Bank and Trust Co. as Trustee of VPI under Agreement Dated Dec. 29, 1927 covering Period Dec. 29, 1943-Dec.29, 1944

  • box-folder 7
    5
    Unofficial Minutes, Correspondence, Supporting Material, 1970-1978
RG 1/3 - Committees of the Board - Executive Committee, 1877-1879, 1896-1933, 1960-1961, 1968
Scope and Content

The two volumes of Executive Committee minutes contain mostly handwritten minutes from 1896-1933 and documents pertaining to the Experiment Station. Volume 1 covers 19 February 1896 to 18 January 1907. Volume 1 contains some loose items, including: notes of meeting of April 2, 1906; papers relating to cattle quarantine regulations; a request of J.G. Ferneybough, State Veterinarian, to appear before the Executive Committee, and a typed page of College Estimates for 1906/07.

Volume 2 encompasses 17 April 1907 to 5 October 1933. Volume 2 has some typed items.

Administrative History

The Executive Committee also served as Virginia Agricultural Experiment Station Board of Control.

  • box-folder 7
    6
    BOV Executive Committee Reports, 1877-1879
  • box 8
    BOV Executive Committee Minutes, 1896-02-19 - 1907-01-17
  • box 11
    BOV Executive Committee Minutes, 1907-04-17 - 1933-10-05
  • box-folder 7
    7
    Report to the Board of Visitors' Executive Committee, 1960-1961
  • box-folder 7
    8
    BOV Committees, 1968
RG 1/4 - Individual Board Members, 1873-1877, 1920, 1949-ca. 1990s, 2002, 2009, undated
  • RG 1/4 - Individual Board Members (General Information)
    • box-folder 12
      1
      Board of Visitors oath of office for J. Thompson Brown, J. B. Watkins, Robert Beverley, and Meade Ferguson, 1920-10-08
    • Information about rector photographs in Torgersen Hall, 1949-1962, 2002, 2009, undated
      • box-folder 12
        2
        Photocopies of photos and newspaper clippings, 1949-1962, undated
      • box-folder 12
        3
        Research files about rector photos, 2002, 2009
      • box-folder 12
        4
        Photographs and negatives of rectors, undated
      • box-folder 12
        5
        Eberwine CD, undated
    • Member cards, ca. 1950s-1990s
      • box-folder 12
        6
        Member cards, ca. 1950s-1980s
      • box-folder 12
        7
        Member cards, ca. 1980s-1990s
        General Note

        These cards were removed from a binder during processing.

      • box-folder 12
        8
        Member cards, ca. 1980s-1990s
        General Note

        These cards were removed from a binder during processing.

    • box-folder 7
      9
      Newspaper Clippings on Individual Members 1967-1969, 1970-1974, 1979
  • box-folder 7
    10
    RG 1/4/1 - Thomas S. Bocock, 1873-1876
    Biographical Note

    Thomas S. Bocock was a member of Board of Visitors, 1873-1875.

    Thomas Salem Bocock (1815-1891) was a lawyer and politician. He served in the Virginia House of Delegates from 1842 through 1844 and the U.S. House of Represensentatives from 1847 until 1861. As an owner of enslaved persons, he supported the Confederacy during the American Civil War, even serving in the Confederate House of Representatives from 1861 through 1865. After the war, Bocock served on the Virginia Agricultural and Mechanical College's Board of Visitors from 1873 through 1875, and he was elected to the Virginia House of Delegates from 1877 through 1879.

    Scope and Content

    This collection consists of fifteen letters and papers, 1874-1876, received by Bocock in his capacity as a member of the Board, including two letters from C.L.C. Minor, President of VAMC; one letter from G.D. Thomas, Secretary of the Board; an injunction against Henry S. Branson, brickmaker; a printed application with testimonials for position of Farmer from W.F. Pattullio; handwritten application for position of Farmer from Philip Withers, with nine letters of reference.

  • box-folder 7
    11
    RG 1/4/2 - General G. C. Wharton, 1874-1877
    Biographical Note

    General G. C. Wharton was a member of Board of Visitors, 1874-1877, and served as the Board's Rector, 1875-1877.

    Gabriel Colvin Wharton was born in Culpeper County, Virginia on July 23, 1824. After graduating from Virginia Military Institute in 1847, Wharton became a civil engineer, working in Arizona and elsewhere. At the outbreak of the Civil War, Wharton was appointed a major within the 45th Virginia Infantry. Soon after, he was promoted to colonel, commanding the 51st Virginia Infantry. In July 1863, Wharton was promoted to brigadier general, commanding a brigade guarding southwestern Virginia railroads and participating in the battles of New Market and Cold Harbor, among others. Wharton married Nannie Radford in 1863; following the war, the couple made their home in Radford, Virginia. Wharton resumed his civil engineering career and was instrumental in building a railroad in the New River Valley. Gabriel Wharton died in Radford in 1906.

    Scope and Content

    The collection contains twenty-seven letters, 1874-1878, either addressed to him or forwarded to him. Correspondents include: Charles Martin, C.L.C. Minor, Dr. Harvey Black, John W.C. Davis, C.H. Mellen, V.E. Shepherd, and W.R. Boggs.

RG 1/5 - Administration and Governance Structure, 1934, 1967
  • box-folder 7
    12
    Proceedings of The Hearing Before The Committee of The Board of Visitors, 1934-08-13
  • box-folder 7
    13
    BOV Administration and Governance 1967, 1970
RG 1/7 - Annual Reports, 1898-1955, 1959-1962, 1974-1975, 1978-1979
  • Radford College, Women's Division of VPI, Report to the BOV, 1960-1962
    • box-folder 10
      1
      Radford College, Women's Division of VPI, Report to the BOV, 1960
    • box-folder 10
      2
      Radford College, Women's Division of VPI, Report to the BOV, 1961
    • box-folder 10
      3
      Radford College, Women's Division of VPI, Report to the BOV, 1962
    • box-folder 10
      4
      Special Report to the BOV of Radford College on cost of operating auxiliary enterprises, 1961-08-08
  • box 2
    Board of Visitors reports microfilm reel 500, 1898-08-04-1936-06-08
  • box 2
    Board of Visitors reports microfilm reel 501, 1936-07-29-1955-11-22
  • box-folder 7
    14
    Reports - President to the BOV, 1910
  • box-folder 7
    15
    Treasurer's Reports to BOV 1920-1921, 1936-1937, 1941-1942, 1943-1944
  • box-folder 7
    16
    Annual Report of the BOV, 1959-1960
  • box-folder 7
    17
    Report of the Administration to the BOV, 1960
  • box-folder 7
    18
    Annual Report of the BOV, 1960-1961
  • box-folder 7
    19
    Report to the BOV, 1961-02-14
  • box-folder 7
    20
    Report to the BOV, 1961-05-08
  • box-folder 7
    21
    Report to the BOV, 1961-08-08
  • box-folder 7
    22
    Report to the BOV, 1961-10-31
  • box-folder 7
    23
    Annual Report of the BOV, 1961-1962
  • box-folder 7
    24-25
    Report of the Administration to the BOV, 1962
  • box-folder 7
    26
    Annual Report, 1974-1975
  • box-folder 7
    27
    Annual Report, 1978-1979

Significant Persons Associated With the Collection

  • Bocock, Thomas S., 1815-1891
  • Wharton, Gabriel Colvin, 1824-1906