A Guide to the Virginia Academy of Science Records, 1920-2005 Virginia Academy of Science Records Ms1981-096

A Guide to the Virginia Academy of Science Records, 1920-2005

A Collection in
Special Collections
Collection Number Ms1981-096


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Email: specref@vt.edu
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Processed by: Special Collections Staff

Repository
Special Collections, Virginia Tech, Blacksburg, Va.
Collection Number
Ms1981-096
Title
Virginia Academy of Science Records, 1920-2005
Physical Characteristics
68.6 Cubic Feet 49 boxes
Creator
Virginia Academy of Science (VAS)
Location:
Please note: Boxes 1-49 are located in off-site storage and require 2-3 days notices for retrieval. Contact Special Collections for more information.
Language
English
Abstract
The Virginia Academy of Science Archives includes VAS publications dating from 1939-2004.The VAS Archives also includes manuscript and published versions of various Academy histories.The Academy Archives also includes correspondence, report, and minutes of section and of ad hoc and standing committees, annual financial statements, photographs and clippings, by-laws, and constitutions, records of special projects such as the visiting scientists program (supported by National Science Foundation grants), the Virginia Institute for Scientific Research and the Virginia Museum of Science.

Administrative Information

Access Restrictions

Collection is open for research.

Use Restrictions

Permission to publish material from Virginia Academy of Science Records must be obtained from Special Collections, Virginia Tech.

Preferred Citation

Researchers wishing to cite this collection should include the following information: Virginia Academy of Science Records, Ms1981-096, Special Collections, Virginia Polytechnic Institute and State University, Blacksburg, Va.

Acquisition Information

The Virginia Academy of Science Archives deposited in Special Collections are largely the result of the preservation of the records by the individual officers, section heads, and committee chairs. Throughout the Academy’s history these records have been stored in various places around the state. Their being brought together in 1981 in one location is largely the work of the VAS Archives Committee under the leadership of Dr. Boyd Harshbarger. Donations have been made continuously since that time by the Academy and individual members.

Additional donations are expected in the future.

Processing Information

The collection was reorganized, and recent donations incorporated, from September 1998 to March 1999, by Gina Ellis, student assistant, and Laura Katz Smith, Manuscripts Curator, Special Collections Department. Additional donations were processed in 2010, 2013, and 2015.


Historical Note

In 1923, one hundred and thirty-five scientists chartered the Virginia Academy of Science (VAS) and held their first annual VAS meeting in Williamsburg on April 26th. The Academy has continued to meet annually since then (except during World War II), bringing together scientists from every field throughout the state. The records of the Virginia Academy of Science have been arranged in chronological order by year, then by those principal officers who maintained large quantities of records, and by the scientific sections and committees whose records have survived.

The early records of the Academy can be attributed largely to the efforts of E. C. L. Miller who was the only officer (secretary and treasurer) to serve continuously, 1924-1949. During these years, he corresponded widely for the entire Academy, maintained committee reports, compiled the yearly programs, and saw that formal records were published annually in the Proceedings. The strength of the VAS Archives lies largely in the historic intuition of such officers, section heads, or committee chairs who maintained the files. Some files are much more complete than others. The early records of the Research Committee, for example, contain applications, papers submitted for consideration for the annual award, and records of the efforts of J. Shelton Horsley to raise an endowment to support these awards which were later named in his honor. More recent files are limited to minutes and annual reports. The Geology Section has perhaps the most complete set of records of section activities, especially during the leadership of William M. McGill. The activities of other committees and sections are often preserved in the Council’s records, however, while the Proceedings through 1966 and/or the annual meeting files often contain reports of committees and sections.

Scope and Content

The Virginia Academy of Science Archives includes VAS publications dating from 1939-present. These include such in-house works as Review of the First Ten Years of the Research Committee (1939) and Announcement and a Challenge (1946?) as well as the Future ( 1950). The Academy has also published periodicals throughout its history. Claytonia was the first VAS journal (1934-39), followed by the Virginia Journal of Science (1940-43) and the Virginia Journal of Science, New Series (1950-present) (VJS). The Journal often focuses on special topics such as the issue which was devoted to the 1964 Virginia Symposium on Human Resources (held during the annual VAS conference); "Early Virginia," articles on scientific and cultural development in Virginia, was especially reprinted for the 350th anniversary of the founding of Jamestown in 1957; and in 1969 the VJS carried a series of articles on Virginia’s Dismal Swamp area. The Publications Committee records show that the Dismal Swamp series was the culmination of the work of many Academy members who had originally hoped for a separate work to be published like the James River Basin study. The Flora Committee of the Botany Section also periodically publishes a newsletter which became known as Jeffersonia in 1980; the Archives contain only scattered issues (11) from 1969-70, 1980. The Academy Archives also has copies of directories, brochures, and membership fliers which the VAS has published since about 1946.

The VAS Archives also includes manuscript and published versions of various Academy histories; especially interesting are the early versions by Ivey Foreman Lewis (first VAS president) and E. C. L. Miller. The Academy Archives contains quite extensive records of the work of Isabel Boggs and George Jeffers to coordinate the efforts of members to record the Academy’s past as well as the resulting master’s thesis of Harry J. Staggers, History of the Virginia Academy of Science, 1925-1927 (College of William and Mary, 1966). This history of the VAS appeared in the Winter 1968 issue of the Virginia Journal of Science and in Spring 1973 the Journal carried the more recent VAS history, 1948-1972, to commemorate the fiftieth anniversary of the Virginia Academy of Science charter.

The Academy Archives also includes correspondence, report, and minutes of section and of ad hoc and standing committees, annual financial statements, photographs and clippings, by-laws, and constitutions, records of special projects such as the visiting scientists program (supported by National Science Foundation grants), the Virginia Institute for Scientific Research and the Virginia Museum of Science.

Arrangement

Boxes 1-20 are arranged chronologically by subject files. Boxes 26 and 28-36 contain VAS papers arranged chronologically by creator/collector. Boxes 37-38 are arranged by material type.

Boxes 21-25, 27, and 39-40 contain publications arranged chronologically by title.

Boxes 41-49 are in their original order.


Contents List


Container List

Box 1
Administrative Files and Correspondence, 1920-1938
Box 2
Administrative Files and Correspondence, 1938-1943
Box 3
Administrative Files and Correspondence, 1944-1950
Box 4
Administrative Files and Correspondence, 1949-1976
Box 5
Administrative Files and Correspondence, 1953-1969
Box 6
Administrative Files and Correspondence, 1960-1964
Box 7
Administrative Files and Correspondence, 1963-1966
Box 8
Administrative Files and Correspondence, 1965-1967
Box 9
Administrative Files and Correspondence, 1966-1968
Box 10
Administrative Files and Correspondence, 1968-1970
Box 11
Administrative Files and Correspondence, 1969-1971
Box 12
Administrative Files and Correspondence, 1970-1973
Box 13
Administrative Files and Correspondence, 1972-1975
Box 14
Administrative Files and Correspondence, 1974-1976
Box 15
Administrative Files and Correspondence, 1975-1978
Box 16
Administrative Files and Correspondence, 1977-1980
Box 17
Administrative Files and Correspondence, 1979-1982
Box 18
Administrative Files, 1981-1983
Box 19
Administrative Files, 1983-1991
Box 20
Administrative Files and Correspondence, 1990-1997, n.d.
Box 21
Publications, 1923-1966
Box 22
Publications, 1967-2005
Box 23
Publications, 1940-1972
Box 24
Publications 1925-1987
Box 25
Publications, 1923-1950
Box 26
Memorabilia, 1994-1996
Box 27
Bound Publications, 1938-1976
Box 28
Ledgers, 1966-1996
Box 29
Arthur W. Burke Papers, 1973-1975
Box 30
Arthur W. Burke Papers, 1975-1978
Box 31
Donald G. Cochran Papers, 1971-1980
Box 32
Boyd Harshbarger Papers, 1957-1969
Box 33
Boyd Harshbarger Papers, 1969-1984, n.d.
Box 34
Edgar V. Russell Papers, 1941-1971, n.d.
Box 35
W. E. Trout Papers, 1937-1978
Box 36
E. L. Wisman Papers, 1973-1974
Administrative Files, 1984-1995
Administrative Files, 1948-1999, n.d.
Box 39
Publications
Box 40
Publications
Box 41
James P. O'Brien Papers
Box 42
James P. O'Brien Papers
Box 43
James P. O'Brien Papers
Box 44-46
Golde I. Holtzman Papers, 1986-1999
Box 47
Administrative Reports, 1959-1998
R. Dean Decker Papers, 1995-2001
William Banks Papers, 1986-1987
Harold G. Marshall Papers, 1997-1998
Administrative Files, 1964-1992
Folder 1
Oversize materials
Folder 2
Certificate from George Allen