A Guide to the Virginia Dental Association records, 1870-1985 Virginia Dental Association records 88/Jul/17

A Guide to the Virginia Dental Association records, 1870-1985

A Collection in
Special Collections and Archives, Tompkins-McCaw Library
Accession Number 88/Jul/17


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Virginia Commonwealth University, Tompkins-McCaw Library

Special Collections and Archives
Tompkins-McCaw Library
Box 980582
Virginia Commonwealth University
Richmond, Virginia 23298-0582
USA
Phone: (804) 828-9898
Fax: (804) 828-6089
Email: libtmlsca@vcu.edu
URL: http://www.library.vcu.edu/about/special-collections/tompkins-mccaw/

© 2012 By Virginia Commonwealth University. All rights reserved.

Processed by: Margaret Turman Kidd

Repository
Special Collections and Archives, Tompkins-McCaw Library
Accession Number
88/Jul/17
Title
Virginia Dental Association records 1870-2011, bulk 1870-1985
Size
27 linear feet.
Creator
Virginia Dental Association
Language
English

Administrative Information

Access Restrictions

The collection is open to research.

Use Restrictions

There are no restrictions.

Preferred Citation

Box/folder, Virginia Dental Association records, Accession # 88/Jul/17, Special Collections and Archives, Tompkins-McCaw Library, Virginia Commonwealth University, Richmond, Va.

Acquisition Information

Gift of the Virginia Dental Association, 1988 and 1989.

Accruals

Included in these records are issues of the Virginia Dental Journal which have been printed since the last gift in 1989.

Processing Information

This collection contains two accessions: 1988.07.17 and 1989.06.23.


Biographical/Historical Information

On November 3, 1870 nine Virginia dentists met in Richmond to establish an organization to "cultivate the science and the art of dentistry, and all its collateral branches, to elevate and sustain the professional character of dentists; and to promote amongst them mutual improvement, social intercourse and good will." This meeting marked the creation of the Virginia Dental Association (VDA) or the Virginia State Dental Association as it was named when first created. The VDA changed to its current name in 1970. The VDA was the successor to the first professional dental organization, the Virginia Society of Surgeon Dentists which was formed in 1842.

An early goal of the VDA was to create standards and regulations for the profession. When the VDA was formed there were no statutes regulating the practice of dentistry in Virginia. The VDA spent several years drafting a bill to present to the state legislature culminating in the passage of the Dental Act of 1886. This act also established the Virginia Board of Dental Examiners. The VDA also successfully campaigned in 1915 to have a representative on the State Board of Health making Virginia the first state to include a dentist on such a board. In 1936 the VDA helped pass a bill that outlawed advertising dental services and prices as a means of protecting the public from unethical dental practices. This remained in effect until the early 1980s when the Federal Trade Commission ruled that truthful advertising could not be restricted.

Dental education was another subject of much interest and debate for the VDA. They supported the creation of the first dental school in Virginia in 1893 at the University College of Medicine (UCM). In 1913, UCM merged with the Medical College of Virginia (MCV), which had created its own dental school in 1897. For a time some members of the VDA thought that dentist should obtain an MD degree to practice medicine. The Dental Act only required a diploma and a certificate from the state board to practice dentistry. A dental degree was not required to sit for the state board exam. A law requiring an MD was passed in 1910, but was repealed in 1914 before any provisions were enacted.

The VDA, which is a component of the American Dental Association, created component societies in 1931. This was to better facilitate communication and professional development for member dentists throughout the state. Dentists who joined a component society also became members of the state and national associations through this tripartite structure. Virginia was divided into eight regions. Each region was arranged to have an existing local society within the area to become the component group where applicable. This arrangement is still in place today. The component societies are:

Component 1, Virginia Tidewater Dental Association, founded 1880
Component 2, Peninsula Dental Society, founded 1934
Component 3, Southside Dental Society, founded 1925
Component 4, Richmond Dental Society, founded 1894
Component 5, Piedmont Dental Society, founded 1916
Component 6, Southwest Virginia Dental Society, founded 1917
Component 7, Shenandoah Valley Dental Association, founded 1914
Component 8, Northern Virginia Dental Society, founded 1931

The VDA began publishing its journal the Bulletin of the Virginia State Dental Association in 1923. After sporadic publication for the first ten years the VDA began publishing on a regular schedule. The number of issues published has varied from three to six. The journal is currently published quarterly. The title changed to the Virginia Dental Journal in 1964. It is a resource for members to find information about professional and scientific developments, legislative issues, and annual meetings. The journal also includes editorials and news updates from the component societies.

An annual meeting of the VDA was held for members to come together and benefit from the mutual exchange of ideas and practical knowledge. The meetings offered an opportunity to focus on issues such as professional ethics, dental legislation, public health and service, and education. Much of the work of the organization was carried out by committees all of which were overseen by the governing body the Executive Council. The VDA had three elected officers the president, the president-elect, and the secretary-treasurer as well as several appointed officers including the editor of the journal. The VDA did not have a headquarters until the organization hired its first executive secretary in 1964 and she set up the headquarters in her home. Since that time it has been located in several areas around Richmond. Today the VDA is governed by a board of directors and still holds an annual meeting. The VDA continues to help improve the profession and its members, support dental education, promote public dental health, and provide outreach services to underserved populations.

Scope and Content

The records of the Virginia Dental Association (VDA) 1870-2011, provide insight into the changes in the dental profession and also the evolution of professional organizations in general.The materials include the official minutes and proceedings of the organization as well as committee records, component society materials, correspondence, financial records, annual meeting records and programs, membership records, subject files, materials relating to the American Dental Association and other national, state, and local dental organizations, and research files used to write One Hundred Years of Dentistry in Virginia.

Series 1: Annual Compilation of Records, 1870-1972. This series, divided into two subseries, consists of the official minutes of the VDA and the records of the Executive Council, the main governing body of the organization.

Subseries 1.1: Minute Books, 1870-1963. The minute books contain annual meeting programs and proceedings, speeches and papers delivered at the meetings, the Bulletin the official publication of the VDA, committee reports, financial statements, newspaper clippings, member lists, and meeting attendee lists including guests and exhibitors. Also included in the minute books are reports from the Bureau of Dental Heath which often contains statistics regarding race and schools where clinics were held and reports of the State Board of Dental Examiners which include statistics regarding applicants for dental licenses.

Subseries 1.2: Executive Council Records, 1931-1972, bulk 1962-1972. These records include meeting minutes and reports along with some correspondence.

Series 2: Financial Records, 1887-1975. These records include bank statements and deposits, invoices, proposed budgets, receipts, and treasurer's books.

Series 3: Committees, 1924-1979. This series contains materials such as correspondence and reports of various standing and special committees.

Series 4: Annual Meetings, 1924-1980. This series includes materials related to the planning and execution of the meetings and is divided into four subseries.

Subseries 4.1: Annual Meeting Records, 1929-1980. This subseries contains general records such as correspondence, financial information, and publicity related to the planning of each annual meeting. Some files also include the proceedings for the meeting as well. The planning for most meetings began one to two years prior to the event, which is indicated by the inclusive date range listed for each folder.

Subseries 4.2: Local Arrangements and Program Committees, 1929-1939, 1954-1956, 1965. Materials in this subseries include correspondence and planning information related to arrangements for clinics, programs, and entertainment at the annual meetings.

Subseries 4.3: Programs, 1924-1970. This subseries contains copies of the official meeting programs.

Subseries 4.4: Meeting Exhibitors, 1927-1980. This subseries includes correspondence with vendors of dental related products and services requesting that the vendors purchase exhibit space or buy advertisements in the meeting program.

Series 5: Correspondence, 1917-1985. This series is divided into two subseries.

Subseries 5.1: General VDA Correspondence, 1917-1975. This subseries consists mostly of correspondence between the membership and the officers of the VDA. There is also some correspondence with the ADA, other state dental societies, the Virginia State Health Department, Virginia Board of Dental Examiners, and other state offices. The subjects most often covered include dues (overdue notices and disputes), issues related to the governance and structure of the VDA, meeting planning (locations, exhibitors, entertainment, and programs), legislative issues related to dentistry, and professional ethics issues (advertising, obligations to public health, etc).

Subseries 5.2: Officers' Correspondence and Related Materials, 1927-1985. These files consist primarily of specific VDA officers' correspondence. Additionally, some files also include speeches, photographs, and clippings.

Series 6: Component Societies, 1931-1978. This series contains materials such as correspondence, membership lists, and meeting programs from the eight component societies in Virginia.

Series 7: Administrative Files, 1919-1984. This series consists of subject and court files and is divided into two subseries.

Subseries 7:1: Subject Files, 1919-1984. Contains various subject files relating to legislative and professional issues, membership benefits such as insurance and retirement plans, and other materials such as newspaper clippings and photographs. Also includes membership card files kept by the VDA.

Subseries 7.2: Federal Trade Commission Case, 1960-1978. This subseries pertains to the Federal Trade Commission complaint against the American Dental Association and several of its constituent groups including the Virginia Dental Association and the Northern Virginia Dental Society (American Dental Association, et. al., Docket No. 9093). The FTC complaint stated that the ADA ethical codes violated antitrust laws by barring advertising and preventing price competition. Part of the defense strategy was to prove that the VDA and the NVDS were non-profit groups and as such were outside the FTC's jurisdiction. Documents in this subseries include Children's Dental Health Week materials, public service brochures promoting dental care, newspaper clipping discussing community outreach programs by the VDA, and materials on the governance and benefits of the two groups.

Series 8: National and State Dental Organizations, 1923-1976. This series contains materials such as correspondence, brochures, and newsletters from various other dental organizations including the American Dental Association, several local Virginia dental clubs, and some out-of-state dental groups.

Series 9: One Hundred Years of Dentistry in Virginia, 1873-1969. This series contains essays, speeches, research notes, photographs and related materials that were compiled to write this history. Research materials were collected primarily by Hermie Wait Powell, the author, and Dr. William Newton Hodgkins

Series 10: VDA Journals, 1928-2011. This series contains an incomplete set of the Bulletin and the Virginia Dental Journal. There are eight bound volumes of the Bulletin, loose issues of the Virginia Dental Journal from 1976-1983, 2008-2009, and 2011, and a DVD with the electronic version from 2004-2008. To view the current issue of the journal visit their website. Membership is required to view the journals on the website.

Arrangement

The records of the Virginia Dental Association have been divided into ten series with subseries as needed. Efforts have been made to preserve the original arrangement of these files where applicable.

Series 1: Annual Compilation of Records, 1870-1972

Subseries 1.1: Minute Books, 1870-1963

Subseries 1.2: Executive Council Records, 1931-1972, bulk 1962-1972

Series 2: Financial Records, 1887-1975

Series 3: Committees, 1924-1979

Series 4: Annual Meetings, 1929-1980

Subseries 4.1: Annual Meeting Records, 1929-1980

Subseries 4.2: Local Arrangements and Program Committee Records, 1929-1939, 1954-1956, 1965

Subseries 4.3: Programs, 1924-1970

Subseries 4.4: Meeting Exhibitors, 1927-1980

Series 5: Correspondence, 1917-1985

Subseries 5.1: General VDA Correspondence, 1917-1975

Subseries 5.2: Officer's Correspondence and Related Materials, 1924-1985

Series 6: Component Societies, 1931-1978

Series 7: Administrative Files, 1919-1984

Subseries 7.1: Subject Files, 1919-1977

Subseries 7.2: Federal Trade Commission Case, 1960-1978

Series 8: National and State Dental Organizations, 1923-1976

Series 9: One Hundred Years of Dentistry in Virginia, 1873-1963

Series 10: VDA Journals, 1928-2011

Contents List

Series 1: Annual Compilation of Records 1870-1972
Boxes: 1-18
  • Boxes 1-17
    Subseries 1.1: Minute Books, 1870-1963

    • Box 1
      Minute Books 1870-1915

      Contains six minute books: 1870-1877, 1878-1892, 1893-1903, 1904-1905, 1906-1911, and 1912-1915

    • Box-folder 2:1-4
      Minute Books, 1916-1917, 1918-1919, 1920, and 1921
    • Box-folder 3:1-3
      Minute Books, 1922, 1923, and 1924

      The 1922 minutes mention that three women dentists were admitted into the VDA for the first time.

    • Box-folder 4:1-2
      Minute Books, 1925 and 1926
    • Box-folder 5:1-3
      Minute Books, 1927, 1928, and 1929
    • Box-folder 6:1-3
      Minute Books, 1930, 1931, and 1932

      At the 1932 annual meeting Martin Dewey, president of the ADA, discussed the lack of black dentists and also issues regarding dentists working with the Native American population.

    • Box-folder 7:1-3
      Minute Books, 1933, 1934, and 1935
    • Box-folder 8:1-3
      Minute Books, 1936, 1937, and 1938

      The 1936 minutes contain letters from other Virginia dental groups, including the Old Dominion Dental Society (the separate organization for black dentists), regarding support for legislation to outlaw advertising dentists.

    • Box-folder 9:1-3
      Minute Books, 1939, 1940, and 1941
    • Box-folder 10:1-2
      Minute Books, 1942 and 1943

      The 1942 annual meeting marked the centennial celebration of organized dentistry in Virginia. The minutes include a resolution by the Committee on Tire Priorities for the Richmond Dental Society authorizing the VDA to work to have dentists given priority rating for automobile tires; a presentation by M.S. McClung of the Office of Price Control discussing the need for price control during war time; and Dr. Harry Bear's discussion of the accelerated program at the Medical College of Virginia, School of Dentistry for those persons who join the Army or Navy reserves during World War II.

    • Box-folder 11:1-2
      Minute Books, 1944-1946 and 1947-1948
    • Box-folder 12:1-2
      Minute Books, 1949-1950 and 1951-1952

      During the 1952 meeting the president, J.H. Cocks, discussed civil defense training for dentists in the case of atomic attack. He also recommended the next president appoint a committee to study racial segregation as it concerned membership in the VDA.

    • Box-folder 13:1-2
      Minute Books, 1953-1954 and 1955
    • Box-folder 14:1-2
      Minute Books, 1956 and 1957
    • Box-folder 15:1-2
      Minute Books, 1958 and 1959
    • Box-folder 16:1-2
      Minute Books, 1960 and 1961
    • Box-folder 17:1-2
      Minute Books, 1962-1963
  • Box 18
    Subseries 1.2: Executive Council, 1931-1972, bulk 1962-1972

    • Box-folder 18:1
      Correspondence and Meeting Minutes, 1931-1957
    • Box-folder 18:2
      Correspondence and Meeting Minutes, 1962-1964

      Several documents from 1962 discuss the inclusion of blacks in the VDA membership.

    • Box-folder 18:3-10
      Meeting Minutes and Reports, 1965-1972
Series 2: Financial Records, 1887-1975
Boxes: 18-19
  • Box-folder 18:11-12
    Audits, 1926, 1930, 1933, 1937, 1940, 1953-1954, 1956-1958, 1962, and 1970-1975
  • Box-folder 18:13
    Bank Statements and Deposits, 1926-1940
  • Box-folder 18:14-15
    Invoices, 1927-1935
  • Box-folder 18:16
    Petty Expense Account, 1927
  • Box-folder 18:17
    Proposed Budgets, 1956, 1959, and 1960-1964
  • Box-folder 18:18
    Receipts, 1923-1939
  • Box-folder 18:19
    Remittance and Refunds, 1935-1939
  • Box-folder 19:1-5
    Treasurer's Books, 1887-1935
Series 3: Committees, 1924-1979
Boxes: 19-21
  • Box-folder 19:6
    Advisory Committee to Dental Assistants, 1961-1974
  • Box-folder 19:7
    Advisory Committee to Dental Hygienists, 1965-1971
  • Box-folder 19:8
    Advisory, 1970-1972
  • Box-folder 19:9
    Budget, 1961-1972
  • Box-folder 19:10
    Cancer, 1962-1972
  • Box-folder 19:11
    Centennial, 1965-1969
  • Box-folder 19:12
    Cleft Palate, 1956-1963
  • Box-folder 19:13
    Clinic, 1934-1939, 1956-1962
  • Box-folder 19:14
    Committee Chairmen Handbook, 1976-1977
  • Box-folder 19:15
    Committee Lists, 1924-1932, 1954-1957, 1977-1979
  • Box-folder 19:16
    Component Presidents (Advisory), 1955-1956
  • Box-folder 19:17
    Constitution and Bylaws, 1961-1972
  • Box-folder 19:18
    Continuing Education, 1970-1977
  • Box-folder 19:19
    Council on Dental Health: Accounts, 1958-1963

    This committee was formerly known as Mouth Hygiene.

  • Box-folder 19:20
    Council on Dental Health: Clippings and Reprints, 1951-1952
  • Box-folder 19:21-23
    Council on Dental Health: Correspondence, 1950-1964
  • Box-folder 19:24-32
    Council on Dental Health: Meeting Minutes and Reports, 1948-1956
  • Box-folder 20:1-6
    Council on Dental Health: Meeting Minutes and Reports, 1957-1971
  • Box-folder 20:7
    Council on Dental Health: Membership, 1955-1957, 1962
  • Box-folder 20:8
    Council on Dental Health: Newsletter, 1959-1960
  • Box-folder 20:9
    Council on Dental Health: Suggested Plan for Parent-Teacher Association Meeting on Dental Health, undated
  • Box-folder 20:10
    Dental Care for the Elderly and Indigent, 1977-1978
  • Box-folder 20:11
    Dental Care Programs, 1970-1977
  • Box-folder 20:12
    Dental Education, 1957-1977
  • Box-folder 20:13
    Dental Health, 1953, 1970-1977
  • Box-folder 20:14
    Dental Hygienist Course, 1954, 1956, 1958
  • Box-folder 20:15
    Dental Service Corporation, 1963-1972
  • Box-folder 20:16
    Dental Society Review, 1976-1977
  • Box-folder 20:17-18
    Dental Trade & Laboratory Relations: Correspondence, 1959-1963
  • Box-folder 20:19
    Dental Trade & Laboratory Relations: Minutes, Reports, and Related Documents, 1959-1972
  • Box-folder 20:20
    Disease Prevention, 1974
  • Box-folder 20:21
    Districts, 1930-1931
  • Box-folder 20:22
    Emergency Dental Relief Work, 1933-1934

    This committee was formed as a result of the Depression-era Federal Emergency Relief Administration. The committee worked with the state Emergency Relief Administration to set a fee scale for dental work performed for the unemployed.

  • Box-folder 20:23
    Entertainment, 1930-1931
  • Box-folder 20:24
    Executive, 1929-1934, 1956-1971
  • Box-folder 20:25
    Financial Investments, 1967-1972
  • Box-folder 20:26
    History, 1953-1971
  • Box-folder 20:27
    Hospital Dental Service, 1953-1972
  • Box-folder 20:28
    Hospitalization Insurance Program, 1956
  • Box-folder 20:29
    Hygiene, 1924
  • Box-folder 20:30
    Insurance, 1957-1977
  • Box-folder 20:31
    International Relations, 1965-1977
  • Box-folder 20:32
    Joint Committee of Representatives MCV & VDA, 1929
  • Box-folder 20:33
    Journal Editorial Staff, 1964-1971
  • Box-folder 20:34-36
    Legislative, 1929-1936, 1954-1957
  • Box-folder 21:1-4
    Legislative, 1960-1972
  • Box-folder 21:5
    Liaison Committee of VDA and State Dental Laboratories Association, 1966-1972
  • Box-folder 21:6
    Liaison Representative to the Virginia Association of Professionals, 1966-1970
  • Box-folder 21:7
    Liaison Representative to 5th District ADA, 1966-1970
  • Box-folder 21:8
    Lyons Testimonial Dinner, 1966-1972

    This committee arranged a testimonial dinner at the annual meeting to honor Dr. Harry Lyons and his leadership as president of the American Dental Association.

  • Box-folder 21:9
    Membership: Applications, 1927-1934
  • Box-folder 21:10
    Membership: General, 1929-1937, 1954
  • Box-folder 21:11
    Membership: Lists, 1926-1927, 1935-1937, and 1960
  • Box-folder 21:12
    Membership: Questionnaires, 1950s

    The questionnaire includes full name, date of birth, name of colleges attended and degrees earned, date of admission to the association, veteran status and rank held, and any offices held in the association at the component and state levels.

  • Box-folder 21:13
    Membership: Student Declaration Blanks, 1936
  • Box-folder 21:14
    Military Affairs, 1956, 1957-1971
  • Box-folder 21:15
    Mouthguard, 1960s
  • Box-folder 21:16-17
    Mouth Hygiene, 1929-1935

    The Mouth Hygiene committee became the Council on Dental Health in 1948. Folder 17 includes educational posters that were created to promote dental health.

  • Box-folder 21:18
    Necrology, 1935-1937, 1954-1963
  • Box-folder 21:19
    Prosthetic Dental Services, 1953
  • Box-folder 21:20
    Student Advisory Committee, 1953
  • Box-folder 21:21
    Public Information, 1966-1974
  • Box-folder 21:22-24
    Relief, 1933-1936 and 1953-1970
  • Box-folder 21:25
    Special, 1956-1958

    This file contains reports from several special committees including Constitution and Bylaws, Collection of Amalgam Scraps, and a committee to study the feasibility of hiring an executive secretary for the Association.

  • Box-folder 21:26
    Society of Esteemed Dentists, 1956-1957
  • Box-folder 21:27
    State Institutions, 1967-1972
  • Box-folder 21:28
    Student Loan and Scholarship, 1966-1976
Series 4: Annual Meetings, 1924-1980
Boxes: 21-24
  • Boxes 21-22
    Subseries 4.1: Annual Meeting Records, 1929-1980

    • Box-folder 21:29
      1929 Annual Meeting, 1929
    • Box-folder 21:30
      1932 Annual Meeting, 1930-1932
    • Box-folder 21:31
      1939 Annual Meeting, Proceedings 1939
    • Box-folder 21:32
      1955 Annual Meeting, 1954-1955

      This meeting was a convention cruise to Havana and Nassau.

    • Box-folder 21:33
      1959 Annual Meeting, 1958-1959
    • Box-folder 21:34
      1963 Annual Meeting, Proceedings, 1963
    • Box-folder 22:1
      1964 Annual Meeting 1961-1964
    • Box-folder 22:2-4
      1965 Annual Meeting 1963-1965
    • Box-folder 22:5-7
      1966 Annual Meeting 1964-1966

      Two meetings were held in 1966. The first was a convention cruise to San Juan and St. Thomas. The second meeting was held in Norfolk. Materials include registration cards and passenger lists for the cruise in addition to the general correspondence and other materials related to the planning of the meetings.

    • Box-folder 22:8
      1967 Annual Meeting, Publicity 1967
    • Box-folder 22:9
      1968 Annual Meeting, Publicity, 1967-1968
    • Box-folder 22:10
      1969 Annual Meeting, Publicity, 1969
    • Box-folder 22:11-13
      1971 Annual Meeting, 1970-1971

      Folder 13 contains several photographs of the banquet.

    • Box-folder 22:14
      1972 Annual Meeting, 1971-1972
    • Box-folder 22:15
      1974 Annual Meeting, 1973-1974
    • Box-folder 22:16-17
      1975 Annual Meeting, 1974-1975
    • Box-folder 22:18
      1976 Annual Meeting, 1975-1976
    • Box-folder 23:1-3
      1977 Annual Meeting, 1975-1977
    • Box-folder 23:4-6
      1978 Annual Meeting, 1977-1978
    • Box-folder 23:7-9
      1979 Annual Meeting, 1975-1979
    • Box-folder 23:10-12
      1980 Annual Meeting, 1978-1980
  • Box 23-24
    Subseries 4.2: Local Arrangements and Program Committee Records 1929-1939, 1954-1956, 1965

    • Box-folder 23:13
      1929 Local Arrangements, 1929
    • Box-folder 23:14
      1930 Local Arrangements, 1930
    • Box-folder 23:15
      1935 Local Arrangements, 1934-1935
    • Box-folder 23:16
      1929 Program Committee, 1929

      Includes samples of meeting badges from several vendors

    • Box-folder 23:17
      1930 Program Committee, 1930
    • Box-folder 23:18
      1931 Program Committee, 1930-1931
    • Box-folder 24:1
      1932 Program Committee, 1932
    • Box-folder 24:2
      1934 Program Committee, 1934
    • Box-folder 24:3
      1935 Program Committee, 1935
    • Box-folder 24:4
      1936 Program Committee, 1936
    • Box-folder 24:5
      1937 Program Committee, 1937
    • Box-folder 24:6
      1939 Program Committee, 1938-1939
    • Box-folder 24:7
      1954 Program Committee, 1953-1954
    • Box-folder 24:8
      1955 Program Committee, 1954-1955
    • Box-folder 24:9
      1956 Program Committee, 1955-1956
    • Box-folder 24:10
      1965 Program Committee, 1965
  • Box 24
    Subseries 4.3: Programs, 1924-1979

    • Box-folder 24:11
      Programs, 1920s
    • Box-folder 24:12
      Programs, 1930s
    • Box-folder 24:13-14
      Programs, 1940s
    • Box-folder 24:15-16
      Programs, 1950s
    • Box-folder 24:17-19
      Programs, 1960s
    • Box-folder 24:20
      Programs, 1970s
    • Not boxed, on shelf.
      Programs, 1908-1912 and 1950-1964
      Two bound volumes.
  • Box 25
    Subseries 4.4: Meeting Exhibitors, 1927-1980

    • Box-folder 25:1
      1927 Meeting Exhibitors, 1927
    • Box-folder 25:2
      1928 Meeting Exhibitors, 1928
    • Box-folder 25:3
      1929 Meeting Exhibitors, 1929
    • Box-folder 25:4
      1930 Meeting Exhibitors, 1929-1930
    • Box-folder 25:5
      1931 Meeting Exhibitors, 1930-1932
    • Box-folder 25:6
      1932 Meeting Exhibitors, 1932
    • Box-folder 25:7
      1933 Meeting Exhibitors, 1932-1933
    • Box-folder 25:8
      1934 Meeting Exhibitors, 1933-1934
    • Box-folder 25:9
      1939 Meeting Exhibitors, 1939
    • Box-folder 25:10
      1955 Meeting Exhibitors, 1954-1955
    • Box-folder 25:11
      1956 Meeting Exhibitors, 1955-1956
    • Box-folder 25:12
      1966 Meeting Exhibitors, 1965-1966
    • Box-folder 25:13
      1972 Meeting Exhibitors, 1972
    • Box-folder 25:14
      1974 Meeting Exhibitors, 1973-1974
    • Box-folder 25:15
      1977 Meeting Exhibitors, 1976-1977
    • Box-folder 25:16
      1978 Meeting Exhibitors, 1977-1978
    • Box-folder 25:17
      1979 Meeting Exhibitors, 1979
    • Box-folder 25:18
      1980 Meeting Exhibitors, 1980
Series 5: Correspondence, 1917-1985
Box: 25-28
  • Boxes 25-27
    Subseries 5.1: General VDA Correspondence 1917-1975

    • Box-folder 25:19
      Correspondence, undated
    • Box-folder 25:20
      Correspondence, 1917-1919
    • Box-folder 25:21-22
      Correspondence, 1920

      Several letters (June 16 and 19, December 2 and 13) between the VDA and the Old Dominion Dental Society discuss allowing blacks membership in the VDA.

    • Box-folder 25:23-24
      Correspondence, 1921
    • Box-folder 25:25
      Correspondence, 1923
    • Box-folder 26:1-3
      Correspondence, 1924
    • Box-folder 26:4-5
      Correspondence, 1925
    • Box-folder 26:6
      Correspondence, 1926
    • Box-folder 26:7-8
      Correspondence, 1927

      A letter dated April 11 states that the VDA has three female members.

    • Box-folder 26:9
      Correspondence, 1928
    • Box-folder 26:10
      Correspondence, 1929
    • Box-folder 26:11
      Correspondence, 1930

      Several letters concerning a bill that would more fully define the practice of dentistry and make it illegal for a person to conduct a dental practice under a trade name or corporation and a letter (December 29) from the ADA discussing the difficulties dentists encounter using alcohol in their practices due to Prohibition laws.

    • Box-folder 26:12
      Correspondence, 1931
    • Box-folder 26:13
      Correspondence, 1932

      Several letters discussing dental care for school children in the Roanoke area and concerns about advertising dentists.

    • Box-folder 26:14
      Correspondence, 1933
    • Box-folder 26:15
      Correspondence, 1934

      Correspondence about lifting the licensing tax on dentists.

    • Box-folder 27:1
      Correspondence, 1935
    • Box-folder 27:2-3
      Correspondence, 1936

      A letter (April 17) from J.E. John of the VDA to C.J. Caraballo of Florida asking for guidance in accepting blacks into the state dental society. Caraballos' response (April 23) stated that both Florida and Alabama allowed blacks to attend state meetings as guests and to pay a fee into the treasury to obtain a membership card which entitled them to membership in the ADA as well.

    • Box-folder 27:4-6
      Correspondence, 1937

      Correspondence includes a letter (April 29) from the Southern California State Dental Association regarding the formation of a National Woman's Auxiliary Board and another letter (November 10) from the ADA regarding the Army Dental Corps bill to increase the number of dentists to improve the level of care and service for military personnel.

    • Box-folder 27:7-8
      Correspondence, 1938

      Correspondence includes letters regarding the possible formation of a Southern Dental Association, a letter from the American Dental Hygienists' Association asking for names of licensed hygienists (licenses not required in Virginia at that time), and Stephen J. Lewis of the Old Dominion Dental Society asking for a copy of the VDA constitution and the bylaws to use as a guide for reorganizing their group.

    • Box-folder 27:9
      Correspondence, 1939
    • Box-folder 27:10
      Correspondence, 1940
    • Box-folder 27:11
      Correspondence, 1951

      Includes a letter (May 23) from F. L. Adams of Florida regarding membership of black dentists in the Virginia Association. The letter mentions a proposal to the ADA to provide black dentists with the opportunity to join the ADA via their membership in the National Dental Association.

    • Box-folder 27:12
      Correspondence, 1953
    • Box-folder 27:13
      Correspondence, 1954

      Correspondence includes a letter (May 18) from the VDA to Congressman Richard A. Poff expressing their hope that he will vote against the Anti-Fluoridation Bill.

    • Box-folder 27:14
      Correspondence, 1955
    • Box-folder 27:15
      Correspondence, 1956

      Includes letters discussing the portion of the VDA bylaws which stated the Executive Council must approve members elected by the component societies. This was in conflict with the ADA bylaws, so an amendment was made stating that the component societies had the final say on members.

    • Box-folder 27:16
      Correspondence, 1957

      Correspondence includes an invitation from the ADA for a US Army sponsored program on nuclear disaster preparedness and the potential of using dentists in a para-medical capacity during an emergency.

    • Box-folder 27:17
      Correspondence, 1958
    • Box-folder 27:18
      Correspondence, 1959-1961, 1963
    • Box-folder 27:19
      Correspondence, 1972-1973, 1975
  • Boxes 27-28
    Subseries 5.2: Officers' Correspondence and related materials, 1924-1985

    • Box-folder 27:19
      Clark, Lonnie O. Jr., 1980-1981

      President, 1980; also includes a copy of his President's Address.

    • Box-folder 27:20
      Delp, W. C., 1927-1928

      President, 1928.

    • Box-folder 27:21
      Fisher, Elmer O., Jr. 1976-1977

      President, 1977.

    • Box-folder 28:1-3
      Fitzhugh, William B. 1977-1979

      President, 1978; also includes a copy of his President's Address as well as a few other speeches and clippings.

    • Box-folder 28:4
      Fletcher, Charles F., 1977-1979

      President, 1979; also includes a photograph, a copy of his President's Address, and clippings.

    • Box-folder 28:5
      Gregory, Carlton E., 1970-1971

      President, 1971; also includes a copy of his President's Address.

    • Box-folder 28:6
      Harloe, C. Bruce, 1925, 1933-1934

      Executive Council, 1934; his correspondence mostly pertains to his work to abolish the state dental license tax.

    • Box-folder 28:7
      Henderson, Myron E., 1970

      President, 1970.

    • Box-folder 28:8
      Hodges, Harry L., 1983-1985

      President, 1985, also includes a copy of his President's Address and a photograph.

    • Box-folder 28:9
      Irby, John P., 1939-1940

      President, 1940.

    • Box-folder 28:10-11
      John, James E., 1924-1940

      President, 1930; Secretary-Treasurer, 1935-1939.

    • Box-folder 28:12
      Lewis, Jason R., 1972-1974

      President, 1974; also includes a copy of his President's Address and several other speeches.

    • Box-folder 28:13
      Martone, Alexander L., 1967-1969, 1975

      President, 1969; also includes campaign materials for his 1975 bid for president of the ADA.

    • Box-folder 28:14
      Michaels, Emanuel W., 1982-1984

      President, 1984; also includes a photograph and a 1984 speech to the MCV dental graduates.

    • Box-folder 28:15
      Muir, Norbone F., 1934-1936

      President, 1936.

    • Box-folder 28:16
      Powell, Hume Scott, 1967-1969

      President, 1968.

    • Box-folder 28:17
      Strickland, Earle W., 1981-1983

      President, 1983; also includes a copy of his President's Address.

    • Box-folder 28:18
      Traynham, William H., Jr. 1971-1972

      President, 1972; also includes a photograph.

    • Box-folder 28:19
      Tyree, John C. 1956-1958

      President, 1958.

    • Box-folder 28:20
      Wash, Atwood Melville, 1928-1935

      Secretary-Treasurer, 1929-1935.

    • Box-folder 28:21
      Woodford, Curtis R., 1979-1980

      President, 1980; also includes a copy of his President's Address.

    • Box-folder 28:22
      Upshur, Thomas T., 1971-1973

      President, 1973; also includes a photograph.

Series 6: Component Societies, 1931-1978
Box: 29
  • Box-folder 29:1
    Component Officers Handbook, 1976-1977
  • Box-folder 29:2
    Component Societies, Organization 1931-1932

    Correspondence regarding the organization of local dental groups into component societies of the VDA and membership lists.

  • Box-folder 29:3-4
    Component Society 1, Virginia Tidewater Dental Association, 1932-1959
  • Box-folder 29:5
    Component Society 2, Peninsula Dental Society, 1932-1959, 1970, and 1977
  • Box-folder 29:6
    Component Society 3, Southside Virginia Dental Society, 1932-1959, 1973, 1977-1978
  • Box-folder 29:7
    Component Society 4, Richmond Dental Society, 1933-1959, 1976-1977
  • Box-folder 29:8
    Component Society 5, Piedmont Dental Society, 1932-1959
  • Box-folder 29:9
    Component Society 6, Southwest Virginia Dental Society, 1933-1959, 1975-1977
  • Box-folder 29:10
    Component Society 7, Shenandoah Valley Dental Association, 1931-1959
  • Box-folder 29:11-14
    Component Society 8, Northern Virginia Dental Association, 1933-1959, 1969-1978

    Materials for component society 8 include correspondence, annual reports, a history of the group, and programs from component meetings.

Series 7: Administrative Files, 1919-1984
Box: 29-31, 35-36
  • Boxes 29-30, 35-36
    Subseries 7.1: Subject Files, 1919-1984

    • Box-folder 29:15
      Bulletin, 1923-1934
    • Box-folder 29:16
      Clinics, 1930-1939
    • Box-folder 29:17
      Code of Fair Competition for the Dental Laboratory Industry, National Recovery Administration, 1934
    • Box-folder 29:18
      Constitution and Bylaws, 1931
    • Box-folder 29:19
      Conference on Dental Health Education, 1951-1952

      Contains correspondence, meeting minutes, and programs for the planning of the 1952 conference.

    • Box-folder 29:20
      Court Case: Golec v. Northern Virginia Dental Society, et al., 1976

      This lawsuit was filed in reaction to the charges by the NVDS that Golec had violated the ethics code of the Society by sending announcement cards to area dentist announcing service and staff additions at his practice. The suit was settled, the actions against Golec were expunged from his record, and the appropriate portion of the NVDS Code of Ethics was changed.

    • Boxes 35-36
      Deceased Member Records, 1927-1984

      These records contain index cards listing member information including name, address, birth date, college attended, specialty, military service, details of participation in the VDA, and death date. Some records have obituaries attached. To view an Excel spreadsheet of all the dentists listed along with their college, date of graduation, city of practice, date of initial VDA membership, and death date please click here.

    • Box-folder 29:21
      Dental Hygienists
    • Box-folder 29:22
      Dental Laws of Virginia, 1930, 1950, and 1968
    • Box-folder 29:23
      Dental Visual Education, 1937
    • Box-folder 29:24
      Dependents Medical Care Act Public Law 569, 1957-1960

      Correspondence regarding this act and the designation of certain military bases as "rural areas" so that dependents on base could receive treatment from a military dentist.

    • Box-folder 29:25
      Five Point Program, 1928

      A dental care program for school aged children

    • Box-folder 30:1
      Healthguard Program, U.S. Junior Chamber of Commerce, 1961-1962
    • Box-folder 30:2-4
      Insurance Plans, 1926-1930, 1975-1976
    • Box-folder 30:5
      Invitations, 1937-1938
    • Box-folder 30:6
      Jamestown Festival, 350th Anniversary Contributions, 1937
    • Box-folder 30:7
      Miscellaneous
    • Box-folder 30:8
      National Health Conference, 1938
    • Box-folder 30:9
      Newspaper Clippings
    • Box-folder 30:10
      Obituaries and Resolutions on Death, 1927-1931
    • Box-folder 30:11
      Officer Lists, 1937-1939
    • Box-folder 30:12
      Photographs
    • Box-folder 30:13
      Program, International Dental Congress, Vienna, 1936
    • Box-folder 30:14
      Reprints
    • Box-folder 30:15-16
      Retirement Plan, 1964-1977
    • Box-folder 30:17
      Speeches
    • Box-folder 30:18
      State Health Department Lists
    • Box-folder 30:19
      Virginia State Board of Dental Examiners, 1919, 1927-1931, 1938, 1953-1963
    • Box-folder 30:20
      Virginia State Department of Health, Division of Dental Health Report, 1954
  • Boxes 30-31
    Subseries 7.2: Federal Trade Commission Case, 1960-1978

    • Box-folder 30:21
      1978 Document Request

      A request for documents from the law firm representing the VDA in the FTC case. Folders 22-28 contain the requested documents.

    • Box-folder 30:22
      1978 Document Request: Brochures and Pamphlets on Dental Care, Adults and Children, 1960s and 1970s
    • Box-folder 30:23
      1978 Document Request: Constitution and Bylaws, 1977
    • Box-folder 30:24
      1978 Document Request: National Children's Dental Health Week, 1973
    • Box-folder 30:25
      1978 Document Request: National Children's Dental Health Week, 1977
    • Box-folder 30:26
      1978 Document Request: National Children's Dental Health Week, 1978
    • Box-folder 30:27
      1978 Document Request: Newspaper Clippings 1977-1978

      The newspaper clippings discuss the public dental health initiatives and other non-profit activities in which the VDA had engaged.

    • Box-folder 30:28
      1978 Document Request: Peer Review Procedure Manual, 1976

      The manual was developed by the VDA and the Old Dominion Dental Society.

    • Box-folder 30:29-32
      Documents Produced by Respondent, 1965-1977

      Documents relating to the governance and benefits of the VDA.

    • Box-folder 31:1-4
      Virginia Respondents Exhibits, 1970-1977

      Documents relating to the VDA and the Northern Virginia Dental Society, both named in the FTC case.

Series 8: National, State, and Local Dental Organizations, 1923-1976
Box: 31
  • Box-folder 31:5
    American Association of Dental Editors, 1936-1939
  • Box-folder 31:6
    American Dental Association: Board of Trustees Meeting Minutes, 1938-1940
  • Box-folder 31:7
    American Dental Association: Bulletin of the Council on Legislation, 1959-1964
  • Box-folder 31:8
    American Dental Association: Committee, Legislation, 1933-1934, 1938
  • Box-folder 31:9
    American Dental Association: Committee, Publication, 1937
  • Box-folder 31:10
    American Dental Association: Constitution, Bylaws, and Code of Ethics, 1933, 1957
  • Box-folderd 31:11-13
    American Dental Association: Correspondence, 1928-1935, 1953-1954
  • Box-folder 31:14
    American Dental Association: Dental Education Plan, 1932
  • Box-folder 31:15
    American Dental Association: Dental Student Recruitment Program for Local Dental Societies, 1958
  • Box-folder 31:16
    American Dental Association: House of Delegates, Session Minutes, 1937-1939
  • Box-folder 31:17
    American Dental Association: Insurance 1933-1935
  • Box-folder 31:18-21
    American Dental Association: Membership 1929-1936, 1953-1961

    These files include dues information, junior and student member information, and membership statements.

  • Box-folder 31:22
    American Dental Association: Miscellaneous,
  • Box-folder 31:23
    American Dental Association: Newsletters, 1954
  • Box-folder 31:24
    American Dental Association: Organization Chart, undated
  • Box-folder 31:25
    American Dental Association: Publications, 1936, 1953-1966
  • Box-folder 31:26
    American Dental Association: Relief Commission, 1938-1939, 1951
  • Box-folder 31:27
    American Dental Association: Research Commission, 1934
  • Box-folder 31:28
    American Dental Association: Survey to Determine Dental Needs, 1934
  • Box-folder 31:29
    Conference of State Society Officers, 1933, 1935-1937, 1939
  • Box-folder 31:30
    Danville Dental Society, 1974
  • Box-folder 31:31
    Delta Sigma Delta, 1971
  • Box-folder 31:32
    Dental Institute of America, 1938
  • Box-folder 31:33
    Detroit Dental Clinic Club, 1938
  • Box-folder 31:34
    District of Columbia Dental Society, 1938
  • Box-folder 31:35
    Lynchburg Dental Society, 1972
  • Box-folder 31:36
    Metropolitan Area Dental Health Council, 1973-1976
  • Box-folder 31:37
    Miscellaneous Publications
  • Box-folder 31:38
    National Board of Dental Examiners, 1929
  • Box-folder 31:39
    Omicron Kappa Upsilon, Kappa Chapter
  • Box-folder 31:40
    Project Dentist Newsletter, 1935
  • Box-folder 31:41
    Roanoke Valley Dental Society, 1923, 1971-1972
  • Box-folder 31:42
    Southern California State Dental Association, Constitution, 1926
  • Box-folder 31:43
    West Virginia State Dental Society, 1927, 1931, and 1933
Series 9: One Hundred Years of Dentistry in Virginia, 1869-1969, 1873-1969
Box: 32-34
  • Box-folder 32:1
    Address, Dentistry Fifty-Seven Years Ago, 1909

    Address delivered by Dr. Carter Perkins before the Virginia Dental Society.

  • Box-folder 32:2
    Centennial Meeting, 1967-1969
  • Box-folder 32:3
    Certificates

    See also box 34 which contains oversized items from this file

  • Box-folder 32:4
    Chewning, George H., 1873, 1878-1879, 1882-1889

    Former president (1887), items include letters, programs, and announcements.

  • Box-folder 32:5
    Component Society Histories
  • Box-folder 32:6
    Dental Centenary Celebration Programs, 1940
  • Box-folder 32:7
    Directory of Dentists, 1933, 1938, 1947, 1950
  • Box-folder 32:8
    Early Virginia Dentists and Dentistry
  • Box-folder 32:9
    Essay, Dental History Past and Present, 1938
  • Box-folder 32:10
    Historical Information
  • Box-folder 32:11
    Hodgkin, William Newton, 1948-1950

    Former president of the VDA, he had collected information on the history of dentistry in Virginia and this book was dedicated to him.

  • Box-folder 32:12
    Hughes, John M., 1907, 1915-1919, 1927-1930, 1950-1968

    Former president of the VDA. Items include memos from the dental surgeon of the 29th Division of the American Expeditionary Forces, some correspondences, and some essays on dental practice and history.

  • Box-folder 32:13
    Manuscript
  • Box-folder 32:14
    Newspaper Clippings
  • Box-folder 32:15
    One Hundred Years of Dentistry in Virginia, Galley Sheets
  • Box-folder 32:16
    Past Presidents,
  • Box-folder 32:17
    Photographs and Images

    See also box 34 which contains oversized items from this file.

  • Box-folder 32:18
    Powell, Hermie Wait
  • Box-folder 32:19
    Program, 1906 Annual Meeting
  • Box-folder 32:20
    Publications, Pamphlets, and Brochures
  • Box 33
    Research Notes

    This box contains typed note cards with information regarding the history of dentistry in Virginia, the VDA, dental legislation and procedures, and other related topics.

  • Box-folder 32:21
    Saint Apollonia Images
  • Box-folder 32:22
    Southern Dental Journal, October 1882
  • Box-folder 32:23
    Women's Auxiliary to the VDA, 1966-1968
  • Box 34
    Oversized Items

    This box contains oversized items from the collection.

Series 10: VDA Journals, 1928-2011

Please note that this is not a complete run of the journal.

  • Not boxed, on shelf
    Bulletin, 1928-1948, 1951-1956, and 1958-1964
    Eight bound volumes.
  • Box 37
    Virginia Dental Journal, 1948, 1976-1983, 2004-2009, and 2011
    42 loose issues and 1 DVD-R containing volumes 81-85.