A Guide to the Virginia Association of Educational Opportunity Program Personnel (VAEOPP) Records, 1970-2015, Ms.1989.003

Special Collections and University Archives, Virginia Tech

Special Collections and University Archives, University Libraries (0434)
560 Drillfield Drive
Newman Library, Virginia Tech
Blacksburg, Virginia 24061
Business Number: 540-231-6308
specref@vt.edu
URL: http://spec.lib.vt.edu

Tyler Dodson, Student Assistant, and Kira A. Dietz, Archivist

Repository

Special Collections and University Archives, Virginia Tech

Identification

Ms.1989.003

Title

Virginia Association of Educational Opportunity Program Personnel (VAEOPP) Records, 1970-2015

Quantity

5.5 Cubic Feet, 5 boxes

Creator

Virginia Association of Educational Opportunity Program

Language

The materials in the collection are in English.

Abstract

The collections is organized into seven series: Board and Administrative Records, Conference Material, Membership Material, Correspondence, Newsletters and Other Publications, Miscellaneous Material, and Media. The collection includes, but is not limited to: meeting minute and agendas, committee reports, conference planning documents and programs, forms, organizational correspondence, membership lists, publications, and memorabilia.

Conditions Governing Reproduction and Use

The copyright status of this collection is unknown. Copyright restrictions may apply. Contact Special Collections and University Archives for assistance in determining the use of these materials. Reproduction or digitization of materials for personal or research use can be requested using our reproduction/digitization form: http://bit.ly/scuareproduction . Reproduction or digitization of materials for publication or exhibit use can be requested using our publication/exhibition form: http://bit.ly/scuapublication . Please contact Special Collections and University Archives (specref@vt.edu or 540-231-6308) if you need assistance with forms or to submit a completed form.

Conditions Governing Access

Collection is open for research.

Preferred Citation

Researchers wishing to cite this collection should include the following information: [identification of item], [box], [folder], Virginia Association of Educational Opportunity Program Personnel (VAEOPP) Records, Ms1989-003, Special Collections and University Archives, Virginia Tech, Blacksburg, Va.

Source of Acquisition

The original material in the collection was donated to Special Collections in January 1989. Material was added to the collection in 1990, 1991, and 2012. Additional donations were received in 2013 and 2015.

Processing Information

The processing, arrangement, and description of the Virginia Association of Education Opportunity Program Personnel (VAEOPP) Records was completed in August 2012. 2013 and 2015 donations were processed in July 2017.

Historical Note

The Virginia Association of Educational Opportunity Program Personnel (VAEOPP) was established in 1975 as an organization to bring together those who are professionally involved in broadening accessibility to and success in the formal post-secondary education of economically or socially disadvantaged Virginians.

Scope and Contents

Series I: Board and Administrative Records includes by-laws and constitutions, governmental and legislative material, strategic plans, meeting agendas, meeting minutes, board members, election material, committees, board reports, committee reports, scholarship recipients, scholarship applications, guidelines, and qualifications, surveys, proposals and recommendations, awards and recognition, student special services material, budget information, financial information, bank statements, receipts, fiscal management manuals, and miscellaneous forms.

Series II: Conference Material consists of conference programs, evaluations and proposals, registration and attendance, pamphlets and fliers, schedules, a speech, and a planning manual.

Series III: Membership Material contains personnel directories, membership information, membership applications, program manuals, resumes, and activities.

Series IV: Correspondence is composed of program personnel mailing, letters, notes, and memos.

Series V: Newsletters and Other Publications includes newspaper clippings, bulletins, updates, expository essays, as well as association newsletters and journals.

Series VI: Notes and Handouts consists of transportation information, notes, reference manuals, fliers, and a poem.

Series VII: Media includes unrestricted electronic files from a flash drive donated with the 2012 accrual. Files date from approximately 2003 to 2011.

Arrangement

Series I: Board and Administrative Records is arranged by type of material. Series II: Conference Material is arranged by type of material. Series III: Membership Material is arranged by type of material. Series IV: Correspondence is arranged chronologically by date. Series V: Newsletters and Other Publications is arranged chronologically by date. Series VI: Notes and Handouts is arranged by type of material. Series VII: Media files were left in their original order.

Separated Material

The collection contained two unidentified Hi8 video tapes and a flash drive. The video tapes were removed to the accession file and are available on request. Please note: Special Collections does not have a player for these tapes. Unrestricted materials from the flash drive are available on the CD in the Series VII: Media folder.

Subjects and Indexing Terms

Local/Regional History and Appalachian South
University History
Virginia Polytechnic Institute and State University (1970-)

Rights Statement for Archival Description

The guide to the Virginia Association of Educational Opportunity Program Personnel (VAEOPP) Records by Special Collections and University Archives, Virginia Tech, is licensed under a CC0 ( https://creativecommons.org/share-your-work/public-domain/cc0/ ).

Series I: Board and Administrative Records,

box-folder 1 folder: 1-2
By-laws and Constitutions (2 folders)
box-folder 1 folder: 3
Governmental and Legislative Material
box-folder 1 folder: 4
Strategic Plans
box-folder 1 folder: 5
Executive Board Meeting Agendas
box-folder 1 folder: 6 box-folder 1 folder: 7
Board Meeting Agendas (2 folders)
box-folder 1 folder: 8
State Meeting Agendas
box-folder 1 folder: 9
Business Meeting Agendas
box-folder 1 folder: 10
Miscellaneous Meeting Agendas
box-folder 1 folder: 11 box-folder 1 folder: 12 box-folder 1 folder: 13 box-folder 1 folder: 14
Executive Board Meeting Minutes (4 folders)
box-folder 1 folder: 15 box-folder 1 folder: 16
Board and Committee Meeting Minutes (2 folders)
box-folder 1 folder: 17 box-folder 1 folder: 18 box-folder 1 folder: 19 box-folder 1 folder: 20
State Meeting Minutes (4 folders)
box-folder 1 folder: 21 box-folder 1 folder: 22
Business Meeting Minutes (2 folders)
box-folder 1 folder: 23
Minutes
box-folder 1 folder: 24
Board Members
box-folder 1 folder: 25
Election Material
box-folder 1 folder: 26
Committees
box-folder 1 folder: 27 box-folder 1 folder: 28 box-folder 1 folder: 29
Presidential Reports (3 folders)
box-folder 1 folder: 30
President-elect and Past President Reports
box-folder 1 folder: 31
Officers and Representatives Reports
box-folder 1 folder: 32
Legislative Committee and Nominations and Elections Committee Reports
box-folder 1 folder: 33
Membership Committee and Scholarship Committee Reports
box-folder 1 folder: 34
Development Committee and Emerging Leaders Program Reports
box-folder 1 folder: 35
Conference Committee and Banquet and Facilities Committee Reports
box-folder 1 folder: 36
Trio Achievers Committee and Awards and Recognition Committee Reports
box-folder 1 folder: 37
Public Relations Committee and Communications Committee Reports
box-folder 1 folder: 38
Finance Committee and Archives Committee Reports
box-folder 1 folder: 39
Miscellaneous Committee Reports
box-folder 2 folder: 1
Scholarship Material
box-folder 2 folder: 2
Surveys
box-folder 2 folder: 3
Proposals and Recommendations
box-folder 2 folder: 4
Awards and Recognition
box-folder 2 folder: 5
Student Special Services Material
box-folder 2 folder: 6
Fiscal Management Manuals
box-folder 2 folder: 7
Miscellaneous Forms

Series II: Conference Material,

box-folder 2 folder: 8
Conference Programs, 1982-1988
box-folder 2 folder: 9
Conference Programs, 1989-1990
box-folder 2 folder: 10
Conference Programs, 1997-2001
box-folder 2 folder: 11
Conference Programs, 2002-2003
box-folder 2 folder: 12
Conference Programs, 2004-2005
box-folder 2 folder: 13
Conference Programs, 2006-2008
box-folder 2 folder: 14
Conference Programs, 2009-2010
box-folder 2 folder: 15
Conference Programs, 2011
box-folder 2 folder: 16
Conference Evaluations and Proposals
box-folder 2 folder: 17
Conference Registration and Attendance
box-folder 2 folder: 18
Conference Pamphlets and Fliers
box-folder 2 folder: 19
Miscellaneous Conference Material

Series III: Membership Material,

box-folder 2 folder: 20 box-folder 2 folder: 21 box-folder 2 folder: 22
Personnel Directories (3 folders)
box-folder 2 folder: 23 box-folder 2 folder: 24
Membership Information (2 folders)
box-folder 2 folder: 25 box-folder 2 folder: 26
Membership Applications (2 folders)
box-folder 2 folder: 27
Program Manuals
box-folder 2 folder: 28
Resumes and Activities

Series IV: Correspondence,

box-folder 2 folder: 29
Correspondence, 1970-1979
box-folder 2 folder: 30
Correspondence, 1980
box-folder 2 folder: 31
Correspondence, 1981
box-folder 2 folder: 32
Correspondence, 1982
box-folder 2 folder: 33
Correspondence, Jan.-Jun. 1983
box-folder 2 folder: 34
Correspondence, Jul.-Dec. 1983
box-folder 3 folder: 1
Correspondence, 1984
box-folder 3 folder: 2
Correspondence, 1985-1997
box-folder 3 folder: 3
Correspondence, 1998-2001
box-folder 3 folder: 4
Correspondence, 2002-2009, undated

Series V: Newsletters and Other Publications (3 folders)

box-folder 3 folder: 5 box-folder 3 folder: 6

Series VI: Notes and Handouts

box-folder 3 folder: 7

Series VII: Media

box-folder 3 folder: 8

Scope and Content

The 2011 donation to the collection included a flash drive with organizational records. The CD in the collection includes unrestricted materials from the flash drive.