Special Collections and University Archives, Virginia Tech
Special Collections and University Archives, University Libraries (0434) 560 Drillfield Drive Newman Library, Virginia Tech Blacksburg, Virginia 24061 Business Number: 540-231-6308 specref@vt.edu URL: http://spec.lib.vt.edu
Tyler Williams, Student Worker
Repository
Special Collections and University Archives, Virginia Tech
Identification
RG.31.16
Title
Records of the Student Government Association of Virginia Tech 1947-2016
Quantity
7 Cubic Feet, 5 Boxes
Creator
Virginia Polytechnic Institute. Civilian Student Body
Creator
Virginia Polytechnic Institute. Unified Student Body (1966-1967)
Creator
Virginia Polytechnic Institute and State University. Student Government Association
Language
The materials in this collection are in English.
Abstract
The Virginia Tech Student Government Association was created in 1966-1967, combining the Civilian Student Body (established
in 1930) and the Corps of Cadets student body governance. The collection contains minutes of the SGA and Civilian Student
Body, administrative and event records, bills and resolutions, photo albums and clippings, and financial documents, which
document the history and administration of the student organization.
The copyright status of this collection is unknown. Copyright restrictions
may apply. Contact Special Collections and University Archives for
assistance in determining the use of these materials.
Reproduction or digitization of materials for personal or research use can be requested using our reproduction/digitization
form: http://bit.ly/scuareproduction .
Reproduction or digitization of materials for publication or exhibit use can
be requested using our publication/exhibition form: http://bit.ly/scuapublication . Please contact Special Collections and University Archives (specref@vt.edu or 540-231-6308) if you need assistance with
forms or to submit a completed form.
Conditions Governing Access
The collection is open for research.
Preferred Citation
Researchers wishing to cite this collection should include the following information: [item], [box], [folder], Records of
the Student Government Association of Virginia Tech, RG 31/16, Special Collections and University Archives, Virginia Tech,
Blacksburg, Va.
Source of Acquisition
The Records of the Student Government Association of Virginia Tech were transferred to Special Collections and University
Archives in 1969, 1971, and 2017. Additional materials were acquired prior to 1980.
Processing Information
The processing, arrangement, and description of the Records of the Student Government Association of Virginia Tech was completed
in August 2021.
Appraisal
Binders were removed. Student records and financial account information were shredded by VT Records Management in accordance
with Library of Virginia's Records Retention Schedule #GS-111, Series 101081 -- Academic Departments: Student Examination
Files and #GS-102, Series 012103 -- Financial Accounting Reports, Certificate of Records Destruction Form #7845.
The Civilian Student Union (CSU) formed in November 1930. The VPI Senate and VPI Honor Court both included representatives
from the Corps of Cadets and the CSU. The Women Student's Union (WSU) during the 1934-1935 school session. In the 1939-1940
school year, the CSU separated from the joint Senate and combined with the WSU to form the Civilian Student Body (CSB). In
April 1966, the CSB and Corps of Cadets's student governance combined to form the Unified Student Body. The following year,
the name changed to the Student Government Association (SGA).
The Virginia Tech Student Government Association (SGA) was a student-run organization who represented and advocated for students
in university governance. The organization was divided into three branches, the Executive, Legislative, and Judicial.
In 2021, the SGA and the Universtiy's Commission on Student Affairs, which included the Student Budget Board, merged to form
the Undergraduate Student Senate (USS).
The Records of the Student Government Association of Virginia Tech contains minutes of the SGA and Civilian Student Body,
administrative and event records, bills and resolutions, photo albums and clippings, and financial documents, which document
the history and administration of the student organization.
The collection is organized into nine series by format or topic.
Series I: Officer's Records contain correspondence between officers as well as documents pertaining to their administrative
roles.
Series II: SGA Events pertains to events the SGA put on. Some materials about events are also in Series IX: Administrative
Records.
Series III: Financial Documents consists of budgets and related financing and spending information.
Series IV: Governance contains four constitutions of the Student Government Association, a constitution of the Off-Campus
Student Association, and bills and resolutions that had been passed from 2007-2015.
Series V: Minutes is divided based on the creator of the meetings, including Subseries A. Civilian Student Body Senate (the
predeccesor to the SGA), Subseries B. Student Government Association, and Subseries C. Student Cooperative Board of Directors.
Series VI: Conference Records contains information about conferences that SGA officers attended and presented at.
Series VII: Photo Albums contain photos of the SGA events and people, and Series VIII: Newspaper Clippings document the public
activities of the organization.
Series IX: Administrative Records includes membership list, executive reports, committee reports, and documents on Presidential
transition. There are additional materials on SGA events as well.
This collection is arranged by format or subject into the following nine series.
Sources
Series I: Officer's Records, which is arranged chronologically
Series II: SGA Events, which is arranged chronologically
Series III: Financial Documents, which is arranged chronologically
Series IV: Governance, which is arranged chronologically
Series V: Minutes, which is arranged by creator into three subseries, each of which is arranged chronologically
Subseries A. Minutes of the Civilian Student Body Senate, which is arranged chronologically
Subseries B. Minutes of the Student Government Association, which is arranged chronologically
Subseries C. Minutes of the Student Cooperative Board of Directors, which is arranged chronologically
Series VI: Conference Records, which is arranged chronologically
Series VII: Photo Albums, which is arranged chronologically
Series VIII: Newspaper Clippings, which is arranged chronologically
Series IX: Administrative Records, which is arranged chronologically