The annual reports are open to research.

The annual reports of the Health Sciences Library are scheduled for permanent retention. There will be accruals to this series if the Health Sciences Library resumes the creation of annual reports.

Annual reports are arranged into 3 subseries: Medical Library, Health Sciences Libary, and Information Sciences Council. The subseries are arranged chornologically. Inside the subseries annual reports are placed into files that are arranged chronologically.

This series consists of annual reports produced by the Medical Library (1929-1975), the Health Sciences Library (1975-Present), and the Information Sciences Council (1990-1996). Annual reports for the Health Sciences Library are missing from this collection for the period from 2006 to the present. Also, the annual reports for the Medical Library are missing from this collections for the period from 1929 to 1942. It is unclear whether the Medical and Health Sciences libraries wrote reports for the years.

The Rector and Visitors of the University of Virginia own the copyright to the annual reports in this series.

These records are open to research.

The correspondence and subject files of the Health Sciences Library director are not scheduled for permanent retention and, in the past, have been transferred to the archives on an irregular basis. No further accruals of this material is expected.

The correspondence and subject files are arranged into subseries according to the library director who created them. The subseries are then arranged chronologically by the date that each director began his or her term in this position. Beginning and end dates of the directors' terms are given after his or her name in the subseries title.

This series consists of correspondence and subject files that were created and assembeled by the directors of the Health Sciences Library while carrying out the responsibilities of their position.

The Rector and Visitors of the University of Virginia owns the copyright to records in this series that were created by the library directors while they were acting within the scope of their position, except scholarly and academic works. Copyright ownership for other materials in this series varies.

The planning documents and reports are open to research.

Historically significant planning documents and reports are scheduled for permanent retention in the archives. The head of the Historical Collections and Services Department at the Healh Sciences Library determines whether a document or report is historically significant. Accruals to this series are expected.

In this series, a file is created for each planning report and its associated documents. The files are arranged chronologically by the date of creation for the materials they contain.

The records in this series document the planning of historically significant administrative initiatives, purchases, construction, and events at the Health Sciences Library.

The Rector and Visitors of the University of Virginia own the copyright to the planning documents and reports created by University employees while acting within the scope of their employment. Copyright ownership for other materials in this series varies.

The photographs and negatives are open to research.

Historically significant photographs and negatives are scheduled for permanent retention in the archives. The head of the Historical Collections and Services Department at the Healh Sciences Library determines whether a photograph or negative is historically significant. Accruals to this series are expected.

The photographs and negatives are arranged into subseries by subject. The subseries are then arranged alphabetically by title. The arrangements of the files in the subseries vary.

This series consists of digital and analog images that show the history and collections of the Health Sciences Library. Image formats in this series include, but are not limited to, photographic prints, film negatives, jpeg files, tiff files, 35mm film slides, CDs or other media containing digital images. The series does not include official identification photographs for faculty, students, and staff.

The Rector and Visitors of the University of Virginia own the copyright to images created by University employees while acting within the scope of their employment. Copyright ownership for other materials in this series varies.

The public relations files are open to research.

Public relations files are scheduled for permanent retention in the archives. These records are generally created by the University's marketing and communications departments and they are filed in the records groups associated with those units. However, the library does occasionally create its own public relations files that we expect to add to this series.

The public relations files are arranged into subseries according to types of materials (e.g. clippings collections and press releases). The subseries are then arranged alphabetically. The files in the subseries are arranged chonologically.

This series contains historically significant press releases, visual aids, clippings, and other items that record information about the Library that were produced for or by the news media.

The Rector and Visitors of the University of Virginia own the copyright to media created by University employees while acting within the scope of their employment. Copyright ownership for other materials in this series varies.

The publications are open to research.

The publications of the Health Sciences Library are scheduled for permanent retention in the archives. Much of the content that the Library made available through publications is now made available on various online platforms. It is likely that accruals to this series will be infrequent.

The publications are arranged into subseries according to types of materials (e.g. journals and magazines, newsletters, patient education resources). The subseries are then arranged alphabetically. The arrangements of the files in the subseries vary.

This series consists of publications produced by the Health Sciences Library for public distribution or general internal distribution. Publications include, but are not limited to, magazines, journals, monographs, newsletters, weblogs, weekly announcements, online publications, marketing materials, and patient education resources. This series may contain both print and digital publications.

The Rector and Visitors of the University of Virginia own the copyright to publications created by University employees while acting within the scope of their employment, except scholarly and academic works. Copyright ownership for other materials in this series varies.

The social media files are open to researchers.

Annually, data is downloaded from the Library's active social media sites and added to this collection.

The social media content is arranged into files alphabetically by title.

When the Claude Moore Health Sciences Library downloads content from a social media platform, the Library preserves all of the original files (e.g. jpeg files, html files, json files) from the capture.

Patrons may contact Historical Collections staff at the Library to request copies of files containing social media content. The files may be sent to the patron for remote viewing or they may be viewed in the Historical Collections reading room. The Library will provide patrons in the reading room with software to view the files. Patrons who request to view the files remotely are responsible for obtaining their own copies of the hardware and software required to render the files.

This series contains social media content that has been produced by the Health Sciences Library for platforms like Facebook, Instagram, and Twitter.

The Rector and Visitors of the University of Virginia own the copyright for social media content (e.g. posts, photographs) created by University employees while acting within the scope of their employment, except scholarly and academic works. The organizations that own the social media platforms might also hold licenses to all of the content posted by University of Virginia employees. Copyright ownership varies for other content that has been posted on the Library's social media platforms and archived here.

The blog files are open to researchers.

Copies of each existing blog are captured every year and added to the collection.

Blogs are arranged into files alphabetically by title.

When the Claude Moore Health Sciences Library captures a copy of a blog, the Library preserves all of the its original files (e.g. jpeg files, html files) as well as an aggregated web archive file (warc). Both a directory containing the original files and the warc file are bundled together into a single digital object.

Patrons may contact Historical Collections staff at the Library to request copies of blog files. The files may be sent to the patron for remote viewing or they may be viewed in the Historical Collections reading room. The Library will provide patrons in the reading room with software to view the files. Patrons who request to view the files remotely are responsible for obtaining their own copies of the hardware and software required to render the files.

This series consists of blogs that were created by the Health Sciences Library. The files in this series were downloaded from the Internet by Library staff. Content in the blogs that are accessed through a link outside of the blog's parent directory (e.g. external YouTube videos, external web pages) are not downloaded and archived in this series.

The Rector and Visitors of the University of Virginia own the copyright to blogs and blog posts created by University employees while acting within the scope of their employment, except scholarly and academic works. Copyright ownership for other materials in this series varies.

The administrative organization and structure files are open to research.

The organizational charts of the Health Sciences Library are scheduled for permanent retention in the archives. Besides the charts, only historically significant records document administrative structure are retained in the archives. The head of the Historical Collections and Services Department at the Healh Sciences Library determines whether one of these records is historically significant. Accruals to this series are expected to occur occassionally.

Files in this series are arranged chronologically according to the date of their creation.

The records in this series document the organizational structure of the Health Sciences Library. It also contains records that document administrative reorganizations of the Library. These materials include, but are not limited to, organizational charts and reports.

The Rector and Visitors of the University of Virginia own the copyright to records created by University employees while acting within the scope of their employment. Copyright ownership for other materials in this series varies.

The policies, procedures, and handbooks are open to research.

Historically significant policies, procedures, and handbooks produced by the Health Sciences Library are scheduled for permanent retention in the archives. The head of the Historical Collections and Services Department at the Healh Sciences Library determines whether a record is historically significant. Accruals to this series are expected.

The policies, procedures, and handbooks are arranged into the following subseries in this order: Staff procedures and handbooks, and Library users procedures and handbooks. The files in each subseries are arranged chronologically.

This series contains policies, procedures, and handbooks produced by the Health Sciences Library to direct and guide the conduct of its faculty, staff, and patrons. These records may also formally describe and define the relationship between the Health Sciences Library and its faculty, staff, and patrons.

The Rector and Visitors of the University of Virginia own the copyright to records created by University employees while acting within the scope of their employment, except scholarly and academic work. Copyright ownership for other materials in this series varies.

In accordance with the The Family Educational Rights and Privacy Act of 1974 (FERPA), the library may restrict access to student-authored materials and other protected student records in this series. Course syllabi, course announcements, and other materials produced by University faculty and staff are open to research.

Historically significant syllabi and course materials are scheduled for permanent retention in the archives. The head of the Historical Collections and Services Department at the Healh Sciences Library determines whether a course record is historically significant. Accruals to this series are expected to occur infrequently.

Syllabi and course materials are arranged chronologically.

This series contains course announcements, syllabi, notes, and other materials that document classes and workshops taught by the faculty and staff of the Health Sciences Library.

The Rector and Visitors of the University of Virginia own the copyright to media created by University employees while acting within the scope of their employment, except scholarly and academic work. Copyright ownership for other materials in this series varies.

Conference programs and reports are open to research.

Historically significant conference programs and reports are scheduled for permanent retention in the archives. The head of the Historical Collections and Services Department at the Health Sciences Library determines whether a program or report is historically significant. Accruals to this series are expected.

Conference records and programs are arranged into files by conference title. The files are arranged chronologically by the date each conference was held. All of the instances of a reoccurring conference are gathered together into the same file. If the conference is reoccurring, it is arranged in relation to the rest of the files according to the first instance of that conference.

This series consists of programs and reports that document the history of conferences and symposia hosted by the Health Sciences Library. Programs and reports often contain the following information: lists of speakers, presentation titles, schedules of events, and lecture abstracts. The following conference records are not included in this series: registration records, financial records, organization records, attendance lists.

The Rector and Visitors of the University of Virginia own the copyright to conference records and programs created by University employees while acting within the scope of their employment, except scholarly and academic work. Copyright ownership for other materials in this series varies.

The historical and biographical files are open to research.

Significant historical and biographical materials are scheduled for permanent retention in the archives. The head of the Historical Collections and Services Department at the Health Sciences Library determines whether a record is significant. Accruals to this series are expected to occur infrequently.

Materials in this series are arranged chronologically according to the date that they were created.

This series consists of significant material that conveys the history of the Health Sciences Library, its administration, its accomplishments, its officials or employees. Includes, but is not limited to, scrapbooks, photographs, articles, program notes and documentation of events sponsored or funded by the agency. Also included are narratives; printed, audio, or audiovisual histories; or matters of significant historical importance.

Copyright ownership for other materials in this series varies.

The reports in this series are open to research.

Historically significant reports are scheduled for permanent retention in the archives. The head of the Historical Collections and Services Department at the Health Sciences Library determines whether a report is historically significant. Accruals to this series are expected to occur infrequently.

The reports are arranged into files. The files are then arranged chronologically by their date of creation. When a report is reoccurring, all of the reports in that series are placed together in a single file.

This series consists of reports, of a historically significant nature, that do not belong to any other series of the Health Sciences Library records.

The Rector and Visitors of the University of Virginia own the copyright to reports created by University employees while acting within the scope of their employment. Copyright ownership for other materials in this series varies.

The directories are arranged by title into files. The files are arranged chronologically.

The committee records and meeting minutes are open to research.

The records in this series are arranged into files according to committee or department (when the department is holding reccurring general meetings). The files are then arranged alphabetically.

This series contains memos, correspondence, subject files, online resources, and meeting minutes of committees working within the Health Sciences Library.

The Rector and Visitors of the University of Virginia own the copyright to records created by University employees while acting within the scope of their employment, except scholarly and academic work. Copyright ownership for other materials in this series varies.

The awards, honors, and commemorations records are open to research.

The awards, honors, and commemorations are arranged into files. The files are then arranged chronologically by date. When an award, honor, or commemoration is reoccurring (e.g. annually), all of the records in that series are placed together in a single file.

This series consists of records that document awards, honors, and commemorations presented by the Health Sciences Library. These records may include, but are not limited to, event programs, lists of recipients, and recipient biographies.

The Rector and Visitors of the University of Virginia own the copyright to the records in this series that were created by University employees while acting within the scope of their employment.

The lecture and presentation materials are open to research.

The records for stand-alone lectures and presentations are arranged into a subseries called "Single lectures and presentations". The records of lectures and presentations that belong to a program or lecture series are arranged into subseries named after the program or lecture series. Following the subseries titled "Single lectures and presentations", the remaining lecture series are arranged alphabetically by title.

Records in all of the subseries are arranged into files titled with the names of the lectures and presentations. The files are then arranged chronologically by date of creation.

This series consists of records that document lectures and presentations sponsored by the Health Sciences Library. These records include, but are not limited to, audiovisual recordings, transcripts, announcements, handouts, and correspondence between presenters and event organizers.

The Rector and Visitors of the University of Virginia own the copyright to materials in this series created by University employees while acting within the scope of their employment, except scholarly and academic work. Copyright ownership for other materials in this series varies.

The exhibit records are open to research.

The materials are arranged into files, each file representing an exhibit. Files are arranged alphabetically by exhibit title.

This series consists of records that document exhibits created by the Claude Moore Health Sciences Library of an educational or promotional nature.

The Rector and Visitors of the University of Virginia own the copyright to exhibit content created by University employees while acting within the scope of their employment. Copyright ownership for other materials in this series varies.