A Guide to the Virginia Counselors Association records, 1930-1997
A Collection in
the Library of Virginia
Accession Number 30684
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Library of Virginia
Contact Information:The Library of Virginia
800 East Broad Street
Richmond, Virginia 23219-8000
USA
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Fax: (804) 692-3556 (Archives Reference)
Email: archdesk@lva.virginia.gov (Archives)
URL: http://www.lva.virginia.gov/
Processed by: Trenton Hizer
2010 By The Library of Virginia. All Rights Reserved.
Administrative Information
Access Restrictions
There are no restrictions.
Use Restrictions
There are no restrictions.
Preferred Citation
Virginia Counselors Association records, 1930-1997. Accession 30684. Organization records collection, The Library of Virginia, Richmond, Virginia.
Acquisition Information
Gift of the Virginia Counselors Association
Custodial History
Accessions 31489, 31646, 31707, 32016, 32180, 33334, 33810, 34368, 35015, 36715, and 38815 are filed with accession 30684.
Historical Information
Founded in Richmond, Virginia, in 1930, the organization is the state branch of the American Personnel and Guidance Association, whose national headquarters are in Falls Church, Virginia. The organization was called the Virginia Association of Guidance and Personnel Workers up to 1956, and then became the Virginia Personnel and Guidance Association. In 1981, the organization changed its name to the Virginia Counselors Association. Organized to lobby the state legislature and to promote the continued elevation of the status of the counseling profession and the professional development of its members.
Scope and Content
Records, 1930-1997, of the Virginia Counselors Association concerning the organization, goals, and operations of the organization and containing agendas; annual, board, and executive meeting minutes; chapter and committee reports; correspondence; histories; membership lists; newsletters; resolutions; and miscellaneous subject files. There is also information relating to the Virginia Elementary School Guidance and Counseling Act of 1979, as well as radio tapes produced by the Stratford chapter.
Arrangement
This collection is arranged into the following series:
Series I: Administrative files. Series II: Committee/Board Meeting minutes, 1933-1934, 1948-1997. Series III: Annual Conferences and Meetings, 1932-1996. Series IV: Reports, 1932-1994. Series V: Secretary's files, 1983-1996. Series VI: Correspondence, 1942-1987. Series VII: Lists and Directories of Officers and Members, 1930-1994. Series VIII: Elementary School Guidance and Counseling Act of 1979, 1976-1981. Series IX: Gertrude D. Lewis files. Series X: Publications, 1948-1994 Series XI: Miscellaneous files Series XII: Audio Tapes, 1981-1982Contents List
Administrative files include articles of incorporation and related papers, constitution and by-laws, organizational handbooks and guidelines, policies, and an organization history from 1930 to 1969.
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Box 1Folder 1Records concerning incorporation, 1966, 1970.
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Box 1Folder 2Articles of incorporation and related materials, 1970, 1976.
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Box 1Folder 3Constitutions and by-laws, 1948-1972.
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Box 1Folder 4Organizational handbook and guidelines, 1967.
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Box 1Folder 5Organizational handbook and guidelines, 1975 (2 copies).
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Box 1Folder 6Organizational handbook and guidelines, 1976.
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Box 1Folder 7Handbook (draft), 1982.
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Box 1Folder 8Handbook, 1990.
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Box 1Folder 9Policies, 1981.
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Box 1Folder 10Policy manual, 1994.
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Box 1Folder 11History of the Virginia Personnel and Guidance Association 1930-1969, 1970.
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Box 1Folder 12Certificates, 1957, 1962, 1974.
Committee/Board Meeting minutes, 1933-1934, 1948-1997, contain the minutes of the Executive Committee and the Board of Directors meetings, and related papers.
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Box 1Folder 13Executive Committee meeting minutes, 1933-1934, 1948-1950, 1952-1958.
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Box 1Folder 14Executive Committee meeting minutes, 1959-1962.
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Box 1Folder 15Executive Committee meeting minutes, 1963-1966.
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Box 2Folder 1Executive Committee meeting minutes, 1967.
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Box 2Folder 2Executive Committee meeting minutes, 1968.
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Box 2Folder 3Executive Committee meeting minutes, 1969-1970.
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Box 2Folder 4Executive Board meeting minutes, 1971.
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Box 2Folder 5Executive Board/Committee meeting minutes, 1972.
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Box 2Folder 6Executive Board meeting minutes, 1973.
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Box 2Folder 7Executive Board and Board of Directors meeting minutes, 1974.
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Box 2Folder 8Board of Directors and Executive Committee meeting minutes, 1975-1976.
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Box 2Folder 9Executive Committee and Board of Directors meeting minutes, 1977-1978.
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Box 2Folder 10Board of Directors meeting minutes, 1979-1981 (for 19 September meeting, see next folder).
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Box 2Folder 11Board of Directors meeting minutes, 19 September 1980.
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Box 3Folder 1Board of Directors and Executive Committee meeting minutes, 1981-1984.
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Box 3Folder 2Board of Directors and Executive Board meeting minutes, 1985-1986.
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Box 3Folder 3Board of Directors meeting minutes, 1987.
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Box 3Folder 4Board of Directors meeting minutes, 1988.
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Box 3Folder 5Board of Directors and Executive Committee meeting minutes, April-May 1989.
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Box 3Folder 6Executive Committee and Board of Directors meeting minutes, July-October 1989.
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Box 3Folder 7Board of Directors and Executive Committee meeting minutes, November 1989-1990.
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Box 3Folder 8Board of Directors and Executive Committee meeting minutes, 1993.
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Box 3Folder 9Board of Directors and Executive Committee meeting minutes, 1994.
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Box 3Folder 10Board of Directors and Executive Committee meeting minutes, 1996.
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Box 3Folder 11Board of Directors and Executive Committee meeting minutes, 1997.
Annual Conferences, Conventions, and Meetings, 1932-1996, contain articles, brochures, correspondence, minutes, programs, registration forms, reports, speeches, surveys, and other papers relating to annual meetings, conferences, and conventions.
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Box 3Folder 12Annual meetings, 1932-1939.
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Box 3Folder 13Annual meetings, 1940-1949.
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Box 4Folder 1Annual conference, 1950-1951.
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Box 4Folder 2Annual conference, 1952.
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Box 4Folder 3Annual conference and meeting, 1953.
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Box 4Folder 4Annual meetings and conferences, 1954-1956.
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Box 4Folder 5Annual conference and meeting, 1957.
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Box 4Folder 6Annual conferences and meetings, 1958-1959.
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Box 4Folder 7Annual convention, 1960-1961.
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Box 4Folder 8Annual conferences, 1962-1964.
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Box 4Folder 9Annual conferences and meetings, 1965-1966.
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Box 4Folder 10Annual convention and meeting, 1967.
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Box 4Folder 11Annual convention and meeting, 1968.
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Box 4Folder 12Annual conference and meeting, 1969.
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Box 4Folder 13Annual convention and meeting, 1970.
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Box 4Folder 14Annual convention and meeting--papers, 1970.
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Box 4Folder 15Annual convention and meeting--study, 1970.
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Box 4Folder 16Annual conference/convention and meeting, 1971.
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Box 4Folder 17Annual conference/convention and meeting, 1972.
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Box 4Folder 18Annual convention and meeting, 1973.
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Box 5Folder 1Annual convention and meeting, 1974.
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Box 5Folder 2Annual convention and meeting, 1975.
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Box 5Folder 3Annual convention and meeting, 1976.
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Box 5Folder 4Annual convention and meeting, 1977.
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Box 5Folder 5Annual conventions and meetings, 1978-1979.
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Box 5Folder 6Annual conventions and meetings, 1981-1983, 1986-1988.
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Box 5Folder 7Annual convention, 1989.
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Box 5Folder 8Annual conventions, 1990, 1992-1993.
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Box 5Folder 9Annual conventions and meetings, 1995-1996.
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Box 5Folder 10VCA Convention Task Force, 1991.
Reports, 1932-1994, contain the reports of chapters, committees, divisions, and treasurers of the organization detailing its operations and goals. Papers also include budgets, by-laws, correspondence, minutes, and resolutions.
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Box 5Folder 11Committee reports and resolutions, 1950, 1952-1953, 1955, 1960-1963, 1965-1968.
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Box 5Folder 12Committee reports and resolutions, 1969-1970.
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Box 5Folder 13Committee reports and resolutions, 1971-1974.
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Box 5Folder 14Committee reports and resolutions, 1975-1979.
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Box 6Folder 1Treasurer's and membership reports, 1932-1941, 1944, 1946, 1948-1949, 1952-1953, 1957-1967.
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Box 6Folder 2Treasurer's and membership reports, 1967-1978.
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Box 6Folder 3Chapter annual reports, minutes, and correspondence, 1949-1950, 1958-1963, 1965-1966, 1968, 1972-1976.
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Box 6Folder 4Chapter annual reports, minutes, and correspondence, 1976-1979.
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Box 6Folder 5Division annual reports, by-laws, and correspondence, 1970-1979.
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Box 6Folder 6Reports, 1980.
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Box 6Folder 7Reports, 1981-1982.
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Box 6Folder 8Report and recommendations for Action Retrenchment Advisory Committee, 1982.
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Box 6Folder 9Reports, 1983-1984.
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Box 6Folder 10Reports, 1988.
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Box 7Folder 1Reports, 1989.
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Box 7Folder 2Reports, 1990.
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Box 7Folder 3Reports, 1993-1994.
Secretary's files, 1983-1996, include agendas, brochures, budgets, calendars, correspondence, directories, handbooks, journals, lists, manuals, minutes, newsletters, notebooks, photographs, plans, programs, reports, and schedules.
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Box 7Folder 4Handbook and ethics committee manual, 1983, 1990.
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Box 7Folder 5Papers, March-June 1990.
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Box 7Folder 6State Special Education Advisory Report, May 1990.
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Box 7Folder 7Papers, July-December 1990.
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Box 7Folder 8Papers, January-July 1991.
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Box 7Folder 9Papers, August-October 1991.
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Box 7Folder 10Papers, November 1991-March 1992.
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Box 8Folder 1Secretary's notebook--all-member business meetings, 1995-1996.
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Box 8Folder 2Secretary's notebook--Board of Directors meetings, 1995.
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Box 8Folder 3Secretary's notebook--Board of Directors meetings, 1996.
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Box 8Folder 4Secretary's notebook--calendar and Board of Directors membership list, 1995-1996.
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Box 8Folder 5Secretary's notebook--correspondence, 1995-1996.
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Box 8Folder 6Secretary's notebook--Executive Committee meetings, 1995-1996.
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Box 8Folder 7Secretary's notebook--miscellaneous, 1995-1996.
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Box 8Folder 8Printed materials--journals and newsletters, 1990-1991.
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Box 8Folder 9Membership directory and brochures, 1991, no date.
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Box 9Folder 1Photographs, no date.
Correspondence, 1942-1987, contains correspondence to and from the Virginia Counselors Association (Virginia Personnel and Guidance Association) concerning the goals and operations of the organization. Papers include correspondence from its parent organization, the American Personnel and Guidance Association, and a note from Lyndon B. Johnson (1908-1973).
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Box 9Folder 2Correspondence, 1942, 1950-1954.
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Box 9Folder 3Correspondence, 1955-1958.
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Box 9Folder 4Correspondence, 1959-1966.
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Box 9Folder 5Correspondence, 1967-1969.
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Box 9Folder 6Correspondence, 1970-1978.
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Box 9Folder 7Correspondence, 1987.
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Box 9Folder 8american Personnel and Guidance Association correspondence and memoranda, 1956-1972.
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Box 9Folder 9Lyndon B. Johnson note, 1972.
Lists and Directories of Officers and Members, 1930-1994, contain membership rosters, lists of officers, and organization and member directories.
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Box 10Folder 1Lists of officers, 1930-1950, 1953-1962, 1964-1974, 1977-1979.
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Box 10Folder 2Officers list, 1979-1982.
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Box 10Folder 3Board of Directors list, 1985-1986.
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Box 10Folder 4Chapter presidents, 1988-1989.
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Box 10Folder 5Board of Directors list, 1993-1994.
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Box 10Folder 6Membership lists, 1934-1936, 1939-1942, 1946, 1949-1950.
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Box 10Folder 7Membership lists, 1950-1953.
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Box 10Folder 8Membership lists, 1953-1958.
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Box 10Folder 9Membership lists, 1960-1964, 1966-1967.
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Box 10Folder 10Membership lists, 1967-1969.
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Box 10Folder 11Membership lists, 1970-1973.
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Box 10Folder 12Membership lists, 1977.
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Box 11Folder 1Directories, 1961-1962.
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Box 11Folder 2Directories, 1964.
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Box 11Folder 3Directory, 1966-1967 (2 copies).
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Box 11Folder 4Directory, 1971-1972 (2 copies).
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Box 11Folder 5Directory, 1972-1973 (2 copies).
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Box 11Folder 6Directory, 1978.
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Box 11Folder 7Directory, 1980.
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Box 11Folder 8Directory, 1981.
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Box 11Folder 9Directory, 1988.
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Box 11Folder 10Directory, 1994.
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Box 11Folder 11Directory--Richmond Personnel and Guidance Association, 1961.
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Box 11Folder 12Directory--Richmond Personnel and Guidance Association, 1963.
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Box 11Folder 13Directory--Richmond Personnel and Guidance Association, 1964-1965.
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Box 11Folder 14Directory--Roanoke Area Counselors Association, .
Elementary School Guidance and Counseling Act of 1979, 1976-1981, contains articles, awards, budgets, bulletins, correspondence, labels, legislation, lists, plans, programs, statements, surveys, and other papers concerning the Elementary School Guidance and Counseling Act of 1979.
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Box 11Folder 15ACES (Association for Counselor Education) and ASCA (American School Counselor Association) joint statement on elementary school counselor, .
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Box 11Folder 16APGA program at Las Vegas, Nevada, 2-5 April 1979.
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Box 11Folder 17Survey forms and original covering letter, 1980.
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Box 11Folder 18List of state divisions--ASCA, 1978-1979.
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Box 12Folder 1National Elementary Guidance--labels.
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Box 12Folder 2Letters responding to proposal for legislation, 1978-1980.
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Box 12Folder 3Survey #1--National Elementary Guidance legislation, November 1979.
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Box 12Folder 4Survey #2--National Elementary School Guidance legislation, 1979-1980.
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Box 12Folder 5Budgets and plans of action, mission statement for elementary guidance, 1978-1979.
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Box 12Folder 6Record of Virginia Personnel and Guidance Association funds spent, 1978.
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Box 12Folder 7Report from Borwn and Cook to APGA and ASCA, 18 July 1978.
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Box 12Folder 8"Birth of a Bill"--first draft, correspondence, etc., 1978-1979.
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Box 12Folder 9Copies of bulletins to the nation and copies of form letter to those offering help, 1978-1980.
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Box 12Folder 10Article published in The School Psychologist, 1979.
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Box 12Folder 11Letter of approval to Dr. Riehm and letters to state department personnel and to local supervisor of guidance, 1978-1979.
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Box 12Folder 12Co-sponsors of HR 5477, 1980.
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Box 12Folder 13Letters from Pat Hooper, J. Thompson, Billie Jackson, 1979-1981.
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Box 13Folder 1Letters received and answered--general information and statements made Augusta County project, 1977-1981.
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Box 13Folder 2Letters received and sent, 1977-1978.
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Box 13Folder 3Letters received and sent, 1979.
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Box 13Folder 4Letters received and sent, 1980.
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Box 13Folder 5News releases (ASCA) and congratulatory letters, 1978-1980.
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Box 13Folder 6Printed material.
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Box 13Folder 7State Senate resolution #132: state elementary guidance bill, 1979-1980.
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Box 13Folder 8Letters of recommendations--awards--J. R. Cook, 1976-1978.
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Box 13Folder 9APGA Distinguished Legislative Service Award for Jeanette Brown and John R. Cook, 1979.
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Box 13Folder 10SACES (Southern Association for Counselor Education and Supervision) Award, 1979.
Gertrude D. Lewis files contain papers of Gertrude D. Lewis (1916-2000) of Culpeper, Virginia, who worked as a high school guidance counselor supervisor for the state department of education. Papers are related to the projects, organizations, and other matters with which she was involved.
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Box 14Folder 1ACES, 1976-1977.
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Box 14Folder 2CACO (Clusters Approach to Career Orientation) project, 1975-1978.
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Box 14Folder 3Career decision-making, 1977.
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Box 14Folder 4Carroll County career development project, 1975.
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Box 14Folder 5Career development--curriculum guides, 1974.
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Box 14Folder 6Career Development--NVGA position paper and ACES position paper, 1975-1978.
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Box 14Folder 7Career guidance--activities (folder 1 of 3).
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Box 14Folder 8Career guidance--activities (folder 2 of 3).
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Box 14Folder 9Career guidance--activities (folder 3 of 3).
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Box 14Folder 10Career information center, 1974-1976.
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Box 14Folder 11College day program, 1978.
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Box 14Folder 12College scholarships and financing, 1977.
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Box 14Folder 13Computer assisted guidance, 1974-1977.
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Box 15Folder 1Counselor image, 1975.
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Box 15Folder 2Disruptive student, 1971-1978.
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Box 15Folder 3Drugs--counselors' responsibilities, 1973.
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Box 15Folder 4Elementary guidance (folder 1 of 2).
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Box 15Folder 5Elementary guidance (folder 2 of 2).
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Box 15Folder 6ESEA Title IV, 1977-1978.
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Box 15Folder 7Films, filmstrips, 1976-1978.
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Box 15Folder 8Gifted, 1977.
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Box 15Folder 9Handicapped, 1977.
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Box 15Folder 10Objectives--guidance, 1973-1978.
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Box 15Folder 11Guidance objectives--mangement.
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Box 15Folder 12Para-professionals in guidance, 1974.
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Box 15Folder 13Senior survey and ninth grade survey, 1976-1977.
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Box 15Folder 14Sex education, 1977.
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Box 15Folder 15Special education, 1977.
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Box 15Folder 16Value clarification.
Publications, 1948-1994, includes the newsletters of the Virginia Personnel and Guidance Association and the Virginia Counselors Association, including the titles "The Relator" and "The Virginia Counselor;" VPGA and VCA journals; organization brochures; other publications; and newspaper clippings.
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Box 16Folder 1Newsletters, 1948, 1950.
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Box 16Folder 2Newsletters, 1956-1959.
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Box 16Folder 3Newsletters, 1960-1962.
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Box 16Folder 4Newsletters, 1963-1967.
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Box 16Folder 5Newsletters, 1968-1970.
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Box 16Folder 6Newsletters, 1971-1973.
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Box 16Folder 7"The Relator," 1973-1974.
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Box 16Folder 8"The Relator," 1975-1978.
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Box 16Folder 9"The Relator," 1978-1979.
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Box 16Folder 10"The Relator," 1984-1988.
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Box 16Folder 11"The Relator," 1989.
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Box 16Folder 12"The Virginia Counselor," 1993-1994.
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Box 16Folder 13"Work and Training," 1950-1951.
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Box 16Folder 14"Virginia Personnel and Guidance Journal," 1973.
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Box 16Folder 15"Virginia Personnel and Guidance Journal," 1974.
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Box 16Folder 16"Virginia Personnel and Guidance Journal," 1975-1976.
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Box 16Folder 17"Virginia Counselors Journal," 1987.
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Box 16Folder 18"Virginia Counsors Journal," 1994.
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Box 16Folder 19"Reach Out."
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Box 16Folder 20Brochures: state organization.
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Box 16Folder 21Brochures: local chapters.
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Box 16Folder 22News clippings, 1948-1973.
Miscellaneous files contain papers relating to VPGA and VCA goals and operations, including committees, workshops, awards, public relations and other subjects. Also contain publications, directories, and papers of other organizations that the VCA often worked with or had the same interests. Also contain the VPGA seal and the VPGA career service award plaque.
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Box 17Folder 1Ethics committee responsibilities and procedures, 1982-1983.
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Box 17Folder 2"Implementing ethical standards: development of a model program for state branches of APGA," 1981.
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Box 17Folder 3A Guide for public relations personnel, 1979.
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Box 17Folder 4Career service award, 1969-1975.
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Box 17Folder 5The counselor and the law workshop, 1970.
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Box 17Folder 6Government relations workshop.
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Box 17Folder 7Virginia Association for Non-white Concerns in Personnel and Guidance of the Virginia Counselors Association, 1981.
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Box 17Folder 8Richmond Personnel and Guidance Association minutes, 17 February 1972.
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Box 17Folder 9Lynchburg Area Counselors Association, 1990.
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Box 17Folder 10The Accrediting Commission for Business Schools: Directory of Accredited Institutions and Operating Criteria, 1966-1967.
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Box 17Folder 11American Association for Counseling and Development papers, 1988, 1991.
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Box 17Folder 12American School Counselors Association professional recognition award for John R. Cook, 1979 (folder 1 of 2).
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Box 17Folder 13American School Counselors Association professional recognition award for John R. Cook, 1979 (folder 2 of 2).
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Box 17Folder 14The Bookmen's Association of Virginia directory, 1962-1963.
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Box 17Folder 15Charter Westbrook Hospital "Horizons," 1984.
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Box 17Folder 16House of Representatives "The Working Congress," 1976.
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Box 17Folder 17Juvenile Delinquency Prevention Program, Division of Youth Services--Virginia Department of Corrections "Prevention Profiles," .
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Box 17Folder 18National Vocational Guidance Association papers, 1950, 1962-1963, 1969.
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Box 17Folder 19State Board of Vocational Education: "Vocational Education in Virginia," .
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Box 17Folder 20Virginia Association for Counselor Education and Supervision certificate, 7 April 1971.
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Box 17Folder 21Address to Virginia Association of Vocational Guidance, 23 October 1952.
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Box 17Folder 22Virginia College Personnel Association papers, 1981, 1989.
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Box 17Folder 23Virginia Elementary School Counselors Association papers, 1979-1980.
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Box 17Folder 24Virginia Mental Health Counselors Association conference, 15 July 1983.
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Box 17Folder 25Virginia Psychological Association directory, 1962-1963.
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Box 17Folder 26Virginia School Counselors Association newsletter, 1974.
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Box 17Folder 27Virginia School Mental Health Coalition papers, 1992.
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Box 17Folder 28Virginia State Advisory Council on Vocational Education: 14th annual evaluation report, 1983.
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Box 17Folder 29Virginia State Board of Education guidance newsletter, 1952, 1956, 1965-1966.
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Box 17Folder 30Miscellaneous papers, 1965, 1970, 197[-].
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Box 17Folder 31Miscellaneous papers, 1979-1982, 198[-].
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Box 18Folder 1Miscellaneous papers, 1989.
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Box 18Folder 2Miscellaneous papers, 1990-1992.
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Box 18Folder 3Miscellanous papers, 1993, 199[-].
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Box 18Folder 4VPGA seal.
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Box 18Folder 5VPGA career service award, 1964-1974.
