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Access to privacy protected records including but not limited to: prisoner medical records, juvenile criminal records, and criminal records is restricted (public access and photoduplication) for 75 years after date of creation per Code of Virginia 42.1-78.
Records protected by attorney-client privilege and executive privilege are restricted until 2015 January 1 per section 4B of the 2002 November 18 agreement between the Library of Virginia and Governor James S. Gilmore.
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Records of the Policy Office of Governor James S. Gilmores, 1998-2001. Accession 40168. State government records collection, The Library of Virginia, Richmond, Va. 23219.
James S. Gilmore, Richmond, Virginia, accession 40168, transferred on 17 November 2002.
James Stuart Gilmore III was elected Virginia's 68th Governor in November 1997 and served in this capacity from January 1998 to January 2002. Jim Gilmore was born in Richmond, Virginia, on October 6, 1949. He graduated from the University of Virginia in 1971 with a degree in Foreign Policy and then joined the U.S. Army, where he then graduated with honors from the Army Intelligence School. He joined the 650th Military Intelligence Group and was stationed in West Germany. After his tour was completed, he entered law school at the University of Virginia and graduated in 1977. Jim Gilmore was elected in 1987 as Commonwealth's Attorney for Henrico County, was reelected in 1991 and was elected Virginia's Attorney General in 1993. He is married to the former Roxane Gatling of Suffolk.
The Records of the Policy Office of Governor James S. Gilmore are housed in 15 boxes. The collection is arranged into twelve series. Series have been designated for: I. Secretary of Administration; II. Secretary of Commerce and Trade; III. Secretary of Education; IV. Secretary of Finance; V. Secretary of Health and Human Resources; VI. Secretary of Natural Resources; VII. Secretary of Public Safety; VIII. Secretary of Technology; IX. Secretary of Transportation; X. Miscellaneous; XI. Records of Lee E. Goodman; and XII. Policy Analysis.
This is an artificial collection compiled by Governor James S. Gilmore. In the 2002 November 18 agreement between former Governor Gilmore and the Library of Virginia, Governor Gilmore agreed to transfer 25 boxes of Policy Files from the Policy Office. While these records were called "policy files" by Governor Gilmore's representatives, the majority of these documents were not actually created by the Policy Office. Most of the records within this series are copies of documents created by Governor Gilmore's cabinet secretaries and the state agencies under their control. In the summer of 2001, John A. Mahone, Deputy Chief of Staff for Operations, apparently requested each cabinet secretary to gather documents for the Governor's personal files documenting the administration's achievements. (For examples of responses to this request see Box 1, Folder 30; Box 3, Folder 32; Box 5, Folder 21 and Box 6, Folder 9) This series represents those collected documents. Also interfiled with this material are a few of Governor Gilmore's briefing books. Only a small number of documents in this series were actually created by the policy office and very few of them are restricted by executive privilege.
This collection is arranged into the following series:
I. Secretary of Administration II. Secretary of Commerce and Trade III. Secretary of Education IV. Secretary of Finance V. Secretary of Health and Human Resources VI. Secretary of Natural Resources VII. Secretary of Public Safety VIII. Secretary of Technology IX. Secretary of Transportation X. Miscellaneous XI. Records of Lee E. Goodman XII. Policy AnalysisThe Secretary of Administration series is housed in 2 boxes and is arranged alphabetically by state agency. Agencies include: Commission on Local Government, Department of Employee Relations Counselors, Department of General Services, and Department of Human Resource Management.
Notable files include: 1998 State Song Competition entries (including cassette records); Executive Mansion Renovation records (1998-2000) including blueprints and CDs of photographs of renovation work; videotapes of Governor Gilmore's state employee town hall meetings in September 1998; and final results of the Governor's Survey of Virginia State Employees (12 December 1998).
The Secretary of Commerce and Trade series is housed in 2 boxes. Notable files include: Governor's Opportunity Fund Projects containing recommendations from Secretary of Commerce and Trade (arranged alphabetically); Governor Gilmore's foreign trade mission itineraries and briefing books for trips to Germany (1998 April 26 to May 1), South America (1999 May 22 to June 5), Japan, Korea, Taiwan and Hong Kong (2000 June 3 to June 14) and Germany, United Kingdom and Ireland (2001 April 21 to May 4); and briefing material for Tobacco Workers Unity Summit in Richmond (1998 June 11); briefing materials for the Southern States Energy Board meeting in Memphis, Tennessee (1998 September 12-13) and Tobacco Workers Unity Summit in Richmond (1998 June 11).
The Secretary of Education series is housed in 20 folders. Notable files include: final report of The Governor's Commission on Local School Construction, 31 December 1998; Interim Report of the Governor's Blue Ribbon Commission on Higher Education, 31 December 1998; and remarks prepared for Governor Gilmore on Bond Package for Virginia's Colleges and Universities, 13 December 2001.
The Secretary of Finance series is housed in 7 folders. Notable files include: a copy of Productivity Savings Plans: A Briefing for Governor Gilmore, 2000 September 19 that contains state agency strategies for general fund productivity savings. This series does not contain budgetary information per section 1D of the LVA-Gilmore agreement.
The Secretary of Health and Human Resources series is housed in 27 folders. Notable files include: briefing materials on Family Access to Medical Insurance Security plan (FAMIS), 1999; Department of Mental Health, Mental Retardation and Substance Abuse Service, Mental Health Reform Plan, 1998 and 2000; and copies of court records concerning Hugh Finn, a Prince William County resident, whose wife, Michelle Finn, removed him from life support in 1998. Governor Gilmore intervened in the case to prevent this action.
The Secretary of Natural Resources series is housed in 23 folders and is arranged alphabetically by state agency. Agencies include: Department of Conservation and Recreation, Department of Environmental Quality and Department of Game and Inland Fisheries. Notable files include: Governor Gilmore's briefing book for the 8 December 1998 meeting of the Executive Council of the Chesapeake Bay Program; and a Wetlands Issues briefing book (22 November 1999).
The Secretary of Public Safety series is housed in 5 boxes and is arranged alphabetically by state agency followed by miscellaneous materials. Agencies include: Department of Alcoholic Beverage Control, Department of Corrections, Commonwealth's Attorneys' Services Council, Department of Correctional Education, Department of Criminal Justice Services, Department of Emergency Services, Department of Fire Programs, Department of Juvenile Justice, Department of Military Affairs, Virginia Parole Board, and Virginia State Police.
Notable files under the Dept. of Corrections include: contracts for housing prisoners from Delaware, Michigan and the District of Columbia, 1998; Decision Briefs, 1999-2001; Executions, 1998-2000; and records chronicling the Department of Corrections dispute/litigation with Virginia Correctional Enterprises, 1998-2000.
Notable files under the Dept. of Emergency Services include: Decision Briefs, 1998-2001; Drought, 1999; Hurricane Floyd, 1999-2000; and Terrorism, 1998-2001.
Notable files under the Virginia State Police include: Decision Briefs, 1998-2000; and Virginia Exile, 1998-1999.
Notable files under Miscellaneous include: overview of Project Exile, 1998; "Public Safety Response to Terrorism: Governor's Terrorism Consequence Management Briefing", ca. 1998; and meeting materials from the Congressional Advisory Panel to Assess Preparedness for Weapons of Mass Destruction (13 December 1999 meeting in Santa Monica, California and 28-29 September 2000 meeting in Richmond, Virginia).
The Secretary of Technology series is housed in 32 folders. Notable files include: briefing books for Governor Gilmore's Las Vegas trip (8-9 January 1999) and Technology Mission to Washington State and California's Silicon Valley (19-21 April 1999 April).
The Secretary of Transportation series is housed in 41 folders and is arranged alphabetically by state agency followed by briefing books. Agencies include: Department of Aviation, Department of Motor Vehicles, Department of Rail and Public Transportation, and Department of Transportation.
Notable files under the Department of Aviation include: records on the Aviation World's Fair 2003, 2000-2001.
Notable files under the Department of Motor Vehicles include: Personal Property Tax Relief Act of 1998 (car tax) including summary of meetings between Secretary of Transportation/Department of Motor Vehicles staff and the Governor's Office held between May 1998 and May 1999 concerning implementation of the Personal Property Tax Relief Act (copy also found in Secretary of Transportation's records - accession 38991).
Notable files under the Department of Transportation include: I-895 (Pocahontas Parkway), 1997-1999; Route 288, 1999-2001; Springfield Interchange, 1996-2001; and the Woodrow Wilson Bridge, 1999-2001.
Notable files under Briefing Books include: "Governor's Update: VDOT's Cash Position," 31 March 1999; Governor Gilmore's notes from VDOT meetings, 10-11 May 1999; "Transportation Concerns," August 1999 and Proposal to Acquire the Main Street Station by the City of Richmond, 6 December 1999.
The Miscellaneous series is housed in 16 folders and is arranged chronologically. Notable files include: briefing book on Procurement Assessment Task Force, ca. 1999; and Constituent Contact Procedures manual, November 1999.
This series consists of the records of Lee E. Goodman, Special Counsel to the Governor, Deputy Counselor and Deputy Chief of Policy for Governor Gilmore. The series is housed in 18 folders and is arranged alphabetically by subject followed by miscellaneous material. Notable files include: Goodman's files on the car tax including constitutional amendments and lawsuits: Freedom of Information Act requests; Governor's Emergency Powers (9/11); miscellaneous correspondence; University of Virginia Balcony cases; University of Virginia-Qatar; and the appointment of Gibson, Dunn and Crutcher as VDOT special counsel. Note many of these records are restricted either because of attorney-client privilege or executive privilege.