A Collection in
the Library of Virginia
Accession Number 38941
Library of Virginia
The Library of Virginia 800 East Broad Street Richmond, Virginia 23219-8000 USA Phone: (804) 692-3888 (Archives Reference) Fax: (804) 692-3556 (Archives Reference) Email: archdesk@lva.virginia.gov(Archives) URL: http://www.lva.virginia.gov/
Privacy protected information closed for 100 years after
date record created. Types of records restricted include,
but are not limited to: state employee/dependent medical
information, employee performance reviews, and employee
grievance materials that were sent to the Secretary of
Administration and are part of the constituent
correspondence series. Death certificates are closed for 50
years and are also found within the constituent
correspondence series. Attorney-Client privileged documents
are closed permanently.
Use Restrictions
There are no restrictions.
Preferred Citation
Virginia Secretary of Administration, Correspondence and
subject files, 1998-2001. Accession 38941, State Records
Collection, The Library of Virginia, Richmond,
Virginia.
Acquisition Information
Transferred from the Office of the Secretary of
Administration on January 10, 2002.
The Office of Administration was established in 1966 as
part of the Office of the Governor to assist the chief
executive in carrying out his duties. Several agencies
including the divisions of the Budget, Personnel, Engineering
and Building and Planning reported to the Commissioner of
Administration. This system was inadequate. In 1970, the
Governor's Management Commission Study recommended the
creation of six "Deputy Governors" to assist the Chief
Executive in his managerial duties. Compatible functions of
government were grouped under these administrative heads, who
would serve as the Governors top management team or
"secretariats," as they are called now.
Governor Linwood Holton's top priority for the 1972 session
of the General Assembly was a proposal for a Governor's
Cabinet, reorganizing state agencies into six major
departments--each headed by a secretary appointed by the
governor. The Office of Administration was made one of these
six departments. The office of Secretary of Administration was
created on April 8, 1972, by an act passed by the General
Assembly. Governor Holton appointed T. Edward Temple, the
Commissioner of Administration since 1970, as the first
Secretary of Administration. When Temple took office on July
1, 1972, he was responsible for the divisions of the Budget,
Personnel, Engineering and Buildings, Automated Data
Processing, Justice and Crime Prevention, State Planning and
Community Affairs, Council on the Environment, State Board of
Elections and the Office of Special Programs. The Office has
undergone a series of administrative reorganizations since
1972. On April 12, 1976, the Legislature combined the
secretariats for administration and finance, effective July 1,
1976. On July 1, 1984, the offices were separated. The
Secretary of Administration is a member of the Governor's
Cabinet, and is appointed by the governor, subject to
confirmation by the General Assembly. Currently the Secretary
of Administration is responsible for the direction or
jurisdiction over the following state agencies and boards:
Charitable Gambling Commission, Compensation Board, Department
of Employee Relations Counselors, Department of General
Services, Department of Human Resource Management, Council on
Human Rights, Commission on Local Government, Department of
Rights for Virginians with Disabilities, and the Department of
Veteran's Affairs.
In January 1998 Governor-elect James S. Gilmore III named
G. Bryan Slater as Secretary of Administration. Slater also
served as Gilmore's Deputy Chief of Staff. He worked on
Gilmore's campaign for attorney general in 1993 and served as
his director of administration when Gilmore was Virginia
Attorney General (1994-1997). Slater resigned in March 2001 to
work for the Republican National Committee which Gilmore
chaired. He was replaced by his deputy, Donald L. Moseley who
served until the end of the Gilmore administration in January
2002.
The Secretary of Administration records contain 17.23 cubic
feet of material ranging from 1998-2001 (with a few items
dating from 1990-1997) and are arranged in sixteen series.
Series I consists of constituent correspondence to the
Governor referred to the secretary for response and are
arranged by tracking numbers assigned by the Governor's Office
and date received. The majority of the correspondence are from
state employees and veterans and describe their concerns. G.
Bryan Slater, Secretary of Administration, or Donald L.
Moseley, wrote responses to nearly all of these letters.
Series II is correspondence to the Office of the Secretary and
is arranged chronologically. Series III contains
correspondence arranged by department and then chronologically
therein. Notable topics include State Board of Election
material related to the Motor Voter Program. Series IV and V
consists of records related to capital expenditures and state
maintenance are arranged by subject.
Series VI contains Environmental Impact Studies for state
funded construction projects and are arranged by date of
approval by the Secretary of Administration. Series VII
consists of Legislative Files containing Enrolled Bill Reviews
and Legislative Action Summaries on bills pertaining to the
Secretary of Administration. The Secretary reviewed these
documents, added his comments and sent his recommendation to
the Governor. Series VII also includes some Department of
Planning and Budget Fiscal Impact Statements and talking
points prepared for the Secretary.
Series VIII contains minutes and transcripts of the Public
Broadcast Board from 1998 to 2001. Series IX documents
Governor Gilmore's Town Hall meetings with state employees
held in September 1998 including the Governor's briefing book,
employee comment cards and videotapes of all four meetings.
Series IX also includes a complete statistical report on the
1998 state employee survey. Series X consists of the records
of the Y2K Project Office (also known as the Century Date
Change Initiative Project Office) containing correspondence,
minutes, notes and reports. Series XI and XII chronicle
special projects undertaken by the secretary involving the
2000 census and military voting. Series XIII contains
intellectual property reports from 1995 to 2001. Series XIV
consists of assessments of state and federal mandates on state
agencies and local governments. Series XV documents the
transfer of Richmond's Main Street Station to the City of
Richmond.
Series XVI chronicles the 1998-2000 renovation of the
Executive Mansion. The series is divided into seven
sub-series: Studies, Electronic Mail, Organizations, Project
Records, Articles, Miscellaneous and Bob Vila. Included is a
copy of 1990 study titled "Long Range Improvement Planning
Study for the Executive Mansion, Capitol Square, Richmond,
Virginia." The electronic mail sub-series contains messages
either written to, written by or cc to G. Bryan Slater between
1998-2000. Notable recipients/writers include: Billy Reid,
Special Assistant, Office of the Secretary of Administration;
Donald C. Williams, Director of the Department of General
Services; Donna Case, Director of the Executive Mansion;
Roxanne G. Gilmore, First Lady of Virginia; Sarah Beaseley
Monzon of Bob Vila Television; and Samuel W. Daniel,
construction manager. Subjects include: mansion renovation
brochure; Architectural Digest article; punch-list items,
repairs and to-do lists; media request to tour the mansion;
Bob Vila/Home Again filming; move back to the mansion;
progress reports on mansion work; and the move to the Brown
home. Notable message include: a 19 June 2000 e-mail from
Donna Case, relaying Roxanne Gilmore's concerns about the
mansions bug problems; a 29 December 1999 message from Billy
Reid relaying Bob Vila's request that he be flown from Boston
to Richmond then to Miami on the state plane; and a 18 October
1999 message from Donald C. Williams describing a meeting
Williams had with Samuel Daniel about the projects
schedule.
The sub-series Project Records contains a wealth of
information on the renovation including: Executive Committee
minutes, agenda and reports from 1998-1999; documents
describing the search for temporary housing for the governor
while the renovations are taking place; punch-lists from
1999-2000 documenting various minor problems/repairs that need
to be made to the Executive Mansion and newspaper and magazine
articles about the renovation.
The sub-series on Bob Vila contains correspondence and
newspaper clippings on Vila's documentation of the renovation
project for his program Bob Vila's Home Again. Videotapes of
all thirteen episodes are included.
Organized into the following series: Series I. Constituent
Correspondence; Series II. Correspondence - Office of the
Secretary; Series III. Correspondence - State Agencies; Series
IV. Capital Outlay Files; Series V. Maintenance Files; Series
VI. Environmental Impact Studies; Series VII. Legislative
Files; Series VIII. Public Broadcasting Board Minutes
Series IX. Town Hall Meeting Files/State Employee Survey
and Results Data; Series X. Y2K Project Office Files; Series
XI. Census Project; Series XII. Military Voting Project;
Series XIII. Intellectual Property Reports; Series XIV.
Assessment of State and Federal Mandates on Local Government;
Series XV. Main Street Station; Series XVI. Executive Mansion
Renovation
Real Property Files - Main Street Station
1995-2000
Box 15 Folder
15
Correspondence and Memorandums, 1995
(Governor George Allen Administration)
Box 15 Folder
16
Main Street Station Feasibility Study,
March 1995 (Allen Administration)
Box 15 Folder
17
Correspondence, Memorandums and Clippings,
1998-2000
Box 15 Folder
18
City of Richmond - Proposal to the
Honorable James S. Gilmore, III and the Virginia
General Assembly to Acquire the Main Street Station,
24 November 1999
Box 15 Folder
19
E-COM, Plan and Project Design for the
Removal and Disposal of Asbestos Containing Materials
and Lead-Based Paint at the Main Street Station Head
House, undated