A Guide to the Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11 (Richmond, Virginia), Records, 1907-1992 Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11 (Richmond, Virginia), Records, 1907-1992 38098

A Guide to the Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11 (Richmond, Virginia), Records, 1907-1992

A Collection in
the Library of Virginia
Accession Number 38098


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Library of Virginia

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© 2003 By the Library of Virginia.

Funding: Web version of the finding aid funded in part by a grant from the National Endowment for the Humanities.

Processed by: Alex Lorch

Repository
Library of Virginia
Accession number
38098
Title
Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11 (Richmond, Virginia), Records, 1907-1992
Physical Characteristics
3.6 cubic feet; 6 Hollinger boxes and 1 oversize box; box numbers 1-7
Creator
Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11 (Richmond, Virginia)
Physical Location
Organization records collection, Accession 38098
Language
English

Administrative Information

Access Restrictions

Membership applications are restricted until fifty years after their creation date (i.e. 1952 files may be accessed in the year 2002).

Use Restrictions

There are no restrictions.

Preferred Citation

Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11 (Richmond, Va.). Records, 1907-1992. Accession 38098, Organization records collection, Library of Virginia, Richmond, Virginia.

Acquisition Information

This collection was given to The Library of Virginia in April 2001 by the Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11, 526 North 2nd Street, Richmond, Virginia 23223.


Historical Information

The Improved Benevolent and Protective Order of Elks of the World was formed on 28 September 1898 in Cincinnati, Ohio, and is currently the largest African-American fraternal organization in the world. Known for providing social and financial services to member's families upon their untimely death, the organization also developed specific departments to address concerns related to education, health, veteran's affairs, and civil liberties. Members pay monthly dues and burial fund taxes. The Greater Capitol City Lodge was one lodge under the auspices of the Virginia State Association of the I.B.P.O.E.W., which itself was subordinate to the National Association of the I.B.P.O.E.W.

Scope and Content Information

Records, 1907-1992, of the Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11, an African-American fraternal organization located in Richmond, Virginia.

Arrangement

Arrangement

Materials arranged chronologically.

Organization

The collection is organized into the following series:
Series I: Correspondence
Series II: Financial records
Series III: Committee reports and files
Series IV: Minutes
Series V: Constitutions, by-laws, and charters
Series VI: Photographs and posters
Series VII: Publications
Series VIII: Membership files

Separated Materials

Related memorabilia from this collection was given to the Valentine Museum, 1015 East Clay Street, Richmond, Virginia, 23219.

Contents List

Series I: Correspondence 1975-1991
Box: 1

Consists of both financial and non-financial correspondence concerning the organization and its operations. This series has circular letters, memorandums, correspondence with other lodges and organizations, and Department of Alcoholic Beverage Control letters and order of suspension. Circular letters and memorandums concern lodge functions, entertainment, fundraising, committees and departments, lodge and organizational publications, member activities, conventions, and the 29th Anniversary celebration held in 1984.

  • Box 1
    Folder 1
    Correspondence, 1975-1987
  • Box 1
    Folder 2
    Correspondence, 1987-1991
  • Box 1
    Folder 3
    Virginia State Department of Alcoholic Beverage Control letters and order of suspension, 1973, 1987-1990, n.d.
Series II: Financial Records 1972-1991
Box: 1-3

Contains audits, bank statements, checks, deed of trust, financial reports, invoices, receipts, tax forms, an organizational budget, stock inventories, and stocks and supplies requistions. Receipts specifically concern building repairs and building operations, beer and food purchases, utilities, cable and telephone service, fire and property insurance, and property, occupational, and alcohol taxes.

  • Box 1
    Folder 4
    Bank statements, 1974-1984
  • Box 1
    Folder 5
    Bank statements, 1986-1991
  • Box 1
    Folder 6
    Beer receipts, 1986-1989
  • Box 1
    Folder 7
    Building repair receipts and correspondence, 1982-1988
  • Box 1
    Folder 8
    Burial Fund receipts, 1982-1988
  • Box 1
    Folder 9
    Cable invoices, 1986-1988
  • Box 1
    Folder 10
    Checks, 1974, 1988, 1990-1991
  • Box 1
    Folder 11
    Deed of trust, 1983, 1989
  • Box 1
    Folder 12
    District Four trustees financial audit, 1981-1983
  • Box 1
    Folder 13
    Entertainment receipts, 1981-1990
  • Box 1
    Folder 14
    Fire insurance policy and renewal invoices, 1973-1976
  • Box 1
    Folder 15
    Florist receipts, 1989-1991
  • Box 1
    Folder 16
    House Committee daily financial reports, 1984
  • Box 2
    Folder 1
    House Committee weekly financial reports, 1986
  • Box 2
    Folder 2
    House Committee monthly financial reports, 1986
  • Box 2
    Folder 3
    Ice machine rental receipts, 1984-1992
  • Box 2
    Folder 4
    Internal Revenue Service tax receipts and correspondence, 1975-1976, 1986
  • Box 2
    Folder 5
    Lodge budget, 1985
  • Box 2
    Folder 6
    Lodge income receipts, 1986
  • Box 2
    Folder 7
    Members' receipts, 1980, 1990
  • Box 2
    Folder 8
    Miscellaneous receipts, 1972-1988
  • Box 2
    Folder 9
    National Shrine receipts, 1972-1990
  • Box 2
    Folder 10
    Post office receipts, 1982-1992
  • Box 2
    Folder 11
    Property tax receipts, 1972-1990
  • Box 2
    Folder 12
    Property insurance receipts and correspondence, 1985-1990
  • Box 2
    Folder 13
    Public utility receipts, 1982-1991
  • Box 2
    Folder 14
    Retail merchants license and check, 1987-1988
  • Box 2
    Folder 15
    Sales tax worksheets, 1976-1979
  • Box 2
    Folder 16
    Secretary's Office receipts, 1985-1989
  • Box 2
    Folder 17
    Secretary's Office six-month reports, 1983, 1987-1989
  • Box 2
    Folder 18
    Snacks receipts, 1987-1990
  • Box 2
    Folder 19
    Special occupational tax stamp receipts, 1988-1990
  • Box 3
    Folder 1
    State Corporation Commission registration fee receipts and correspondence, 1987-1990
  • Box 3
    Folder 2
    Stock inventories, requisitions, and disbursements, 1984-1986
  • Box 3
    Folder 3
    Telephone receipts, 1983-1991
  • Box 3
    Folder 4
    Virginia Power receipts, 1982-1991
  • Box 3
    Folder 5
    Treasurer's reports, 1981-1988
  • Box 3
    Folder 6
    Treasurer's reports, 1988-1990
  • Box 3
    Folder 7
    Quarterly tax reports, 1981-1992
  • Box 2
    Folder 8
    Miscellaneous receipts, 1972-1988
Series III: Committee reports and files, 1974-1991
Box: 3-4

Consists of correspondence and reports concerning the Athletic, Audit, Beauty, Civil Liberties, Disco, Education, House, and 25th Anniversary Committees, and the Grand Exalted Ruler's Office and the Trustee Board.

  • Box 3
    Folder 8
    Antler Guard creed, orders, and correspondence, 1984 and n.d.
  • Box 3
    Folder 9
    Athletic Committee correspondence, 1980-1989
  • Box 3
    Folder 10
    Audit Committee report, 1988
  • Box 3
    Folder 11
    Beauty Committee correspondence, 1985, 1987 and n.d.
  • Box 3
    Folder 12
    Bingo Committee permit, correspondence and receipts, 1985
  • Box 3
    Folder 13
    Civil Liberties Committee correspondence, 1982-1989.
  • Box 3
    Folder 14
    Convention Committee correspondence, 1982-1988
  • Box 4
    Folder 1
    Disco and Entertainment Committee correspondence, 1982-1988
  • Box 4
    Folder 2
    District Deputy and Grand Exalted Ruler quarterly reports, 1982-1992
  • Box 4
    Folder 3
    Education Committee correspondence, 1982-1991
  • Box 4
    Folder 4
    Grand Exalted Ruler's National Convention report, 1986
  • Box 4
    Folder 5
    Trustee Board reports, 1976-1989
  • Box 4
    Folder 6
    25th Anniversary Committee memorandums and letters, 1980
Series IV: Minutes, 1940-1988
Box: 4

Comprises the minutes, 1940, 1971 and 1988 of the Greater Capitol City Lodge, minutes, 1975, 1981 and 1984, of the Virginia State Association of the I.B.P.O.E.W., and minutes, 1974, of the Daughters of the I.B.P.O.E.W.

  • Box 4
    Folder 7
    Grand Lodge annual meeting minutes, 1940
  • Box 4
    Folder 8
    Grand Lodge annual meeting minutes, 1971
  • Box 4
    Folder 9
    Grand Lodge annual meeting minutes, 1988
  • Box 4
    Folder 10
    Virginia State Association, I. B. P. O. E. W. annual meeting minutes, 1975
  • Box 4
    Folder 11
    Virginia State Association, I. B. P. O. E. W. annual meeting minutes, 1981
  • Box 4
    Folder 12
    Virginia State Association, I. B. P. O. E. W. annual meeting minutes, 1984
  • Box 4
    Folder 13
    Virginia State Association, Daughters of the I. B. P. O. E. W. annual meeting minutes, 1974
Series V: Constitutions, by-laws and charters, 1907-1989
Box: 4-5

Specifically contains constitutions and by-laws, 1970, 1979, 1984, 1986, and organizational charters, 1987-1991, for the I. B. P. O. E. W.; a charter, 1907, for the Daughters of I.B.P.O.E.W., Benjamin Temple; a charter, 1956, for Daughters of I.B.P.O.E.W., Daisy Temple; and a charter, 1940, for Brotherhood of Railway and Steamship Clerks.

  • Box 4
    Folder 14
    Constitution and by-laws, 1970
  • Box 4
    Folder 15
    Constitution and by-laws, 1979
  • Box 5
    Folder 1
    Constitution and by-laws, 1984
  • Box 5
    Folder 2
    Constitution and by-laws, 1986
  • Box 5
    Folder 3
    Constitution and by-laws recommendations, 1988-1989
  • Box 5
    Folder 4
    Appointee Club constitution and by-laws, n.d.
  • Box 5
    Folder 5
    Ohio Pioneer Department by-laws, n.d.
  • Box 5
    Folder 6
    Sharon Baptist Church (Richmond, Virginia) constitution and by-laws, 1966
  • Box 5
    Folder 7
    Lodge operational charters, 1987-1991
  • Brotherhood of Railway and Steamship Clerks charter, 1940 (see oversize box 7, folder 3)
  • Daughters of I. B. P. O. E. W., Daisy Temple, charter, 1956 (see oversize box 7, folder 4)
  • Daughters of I. B. P. O. E. W., Benjamin Temple, charter, 1907 (see oversize box 7, folder 5)
Series VI: Photographs and posters
Box: 5

Consists of photographs of the I.B.P.O.E.W. members and building and a poster for the 63rd annual convention of I.B.P.O.E.W.

  • Box 5
    Folder 8
    Photographs
  • 63rd annual convention of I. B. P. O. E. W. (see oversize box 7, folder 6)
Series VII: Publications 1972-1988
Box: 5

This series contains publications consisting of a members' guidebook, annual meeting programs, 1980-1981, a souvenir program, 1972, of the Purple Cross Nurses Division of the I.B.P.O.E.W., a history of the I.B.P.O.E.W., copies of the "Elk Informer" newsletter, 1975-1976, copies of "The Spectrum," 1981-1982, annual convention pamphlets, 1979, 1983, memorial exercise programs, 1978-1988, and newspaper clippings.

  • Box 5
    Folder 9
    "Elk Informer" (newsletters), 1975-1976
  • Box 5
    Folder 10
    "History of I. B. P. O. E. W." by Charles Wesley n.d.
  • Box 5
    Folder 11
    I. B. P. O. E. W. annual convention pamphlets, 1979, 1983
  • Box 5
    Folder 12
    I. B. P. O. E. W. toast song n.d.
  • Box 5
    Folder 13
    Jokes and sayings, n.d.
  • Box 5
    Folder 14
    Lectures (members' guide book), 1970, 1972
  • Box 5
    Folder 15
    Henry L. Marsh Gala program, 1984
  • Box 5
    Folder 16
    Miscellaneous blank forms n.d.
  • Box 5
    Folder 9
    "Elk Informer" (newsletters), 1975-1976
  • Box 5
    Folder 17
    Miscellaneous events and memorial exercises programs, 1978-1988
  • Box 5
    Folder 18
    Newspaper clippings, 1989 and n.d.
  • Box 5
    Folder 19
    Purple Cross Nurses Division of the I. B. P. O. E. W. health department, 1972
  • Box 5
    Folder 20
    "Residential Adaptive Reuse Issues in Virginia," n.d.
  • Box 5
    Folder 21
    "The Spectrum," 1981
  • Box 5
    Folder 22
    "The Spectrum," 1982
  • Box 5
    Folder 23
    20th Anniversary celebration of the Gospel Baptist Young Adult Choir booklet, 1982
  • Box 5
    Folder 24
    Virginia State Association, I. B. P. O. E. W. annual meeting program, 1980
  • Box 5
    Folder 25
    Virginia State Association, I. B. P. O. E. W. annual meeting program, 1981
  • Box 5
    Folder 26
    Virginia State Association, I. B. P. O. E. W. newsletters, 1984-1991
Series VIII: Membership files 195-1992
Box: 6

Specifically contains delinquent member lists and notices, membership applications, member burial fund lists, members dues booklets, members dues cards and accounts, member certificates, member name tags, lodges and councils lists, current and former lists of officers, charter member list, membership tests, a lodge list for the Daughters of I.B.P.O.E.W., and membership rolls 1984-1990. There is also members' trial correspondence, duties of unit officers, and correspondence and files pertaining to Scottie Wood.

  • Box 6
    Folder 1
    Burial Fund non-participation forms, 1982-1987
  • Box 6
    Folder 2
    Daisy Temple members list, 1976, 1984
  • Box 6
    Folder 3
    Delinquent member lists, 1981-1990
  • Box 6
    Folder 4
    Delinquent member notices, 1988-1990
  • Box 6
    Folder 5
    Duties of unit officers, n.d.
  • Box 6
    Folder 6
    Grand Lodge questionnaires, 1975, 1987, 1990 and n.d.
  • Box 6
    Folder 7
    Grand Lodge former officers, Exalted Rulers, and charter members n.d.
  • Box 6
    Folder 8
    Thomas Johnson, trial correspondence, 1975, 1986-1988
  • Box 6
    Folder 9
    Locker rosters, 1975 and n.d.
  • Box 6
    Folder 10
    Lodges and councils list, n.d.
  • Box 6
    Folder 11
    Member applications, 1959, 1962
  • Box 6
    Folder 12
    Member applications, 1969-1981
  • Box 6
    Folder 13
    Member Burial Fund lists, 1979, 1985-1986
  • Box 6
    Folder 14
    Member dues accounts (Baskerville to Nixon), 1961-1969
  • Box 6
    Folder 15
    Member dues accounts (Oliver to Wyatt), 1961-1969
  • Box 6
    Folder 16
    Member dues booklets, 1972, 1979
  • Box 6
    Folder 17
    Member dues cards, 1980-1989
  • Box 6
    Folder 18
    Member dues cards, 1990-1992
  • Box 6
    Folder 19
    Member certificates, 1979, 1984-1985
  • Member certificates, 1972, 1974, 1981 (see oversize box 7, folder 2)
  • Box 6
    Folder 20
    Member list, n.d.
  • Box 6
    Folder 21
    Member name tags, n.d.
  • Membership rolls, 1984-1990 (see oversize box 7, folder 1)
  • Box 6
    Folder 22
    Membership tests, n.d.
  • Box 6
    Folder 23
    Miscellaneous membership files, 1981 and n.d.
  • Box 6
    Folder 24
    Past Exalted Rulers Appointee Club member list, n.d.
  • Box 6
    Folder 25
    Virginia State Association list of officers, 1983
  • Box 6
    Folder 26
    Virginia State Association, Daughters of I. B. P. O. E. W. membership roster, n.d.
  • Box 6
    Folder 27
    William Tucker, trial correspondence, 1974-1975, 1984-1989
  • Box 6
    Folder 28
    Nuzelle Watson, trial correspondence, 1983-1984
  • Box 6
    Folder 29
    Scottie Wood, trial correspondence, 1986
  • Box 6
    Folder 30
    Scottie Wood, military record, 1962
  • Box 6
    Folder 31
    Scottie Wood, petition, 1981
  • Box 6
    Folder 32
    Scottie Wood, resume, 1980
  • Box 6
    Folder 33
    Scottie Wood, tax returns, 1978-1981