A Guide to the Thursday Morning Garden Club Collection, 1965-2010 Thursday Morning Garden Club Collection MSS 05-47

A Guide to the Thursday Morning Garden Club Collection, 1965-2010

A Collection in The Fairfax County Public Library

Record Group Number MSS 05-47

Fairfax County Public Library
City of Fairfax Regional Library
Virginia Room
10360 North Street
Fairfax, VA 22030-2514 USA
Virginia Room: 703-293-6227 x6
Fax: 703-293-2155
Email: va_room@fairfaxcounty.gov
URL: https://www.fairfaxcounty.gov/library/branches/virginia-room

Repository

Fairfax County Public Library

Record Group Number

MSS 05-47

Title

The Thursday Morning Garden Club Collection, 1965-2010

Extent

3.5 linear feet

Creator

Thursday Morning Garden Club

Language

English

Abstract

Administrative Information

Access Restrictions

None

Use Restrictions

Consult repository for information

Preferred Citation

Thursday Morning Garden Club Collection, MSS 05-47, Virginia Room, Fairfax County Public Library

Acquisition Information

Donated by Sandra Butcher, President of the Thursday Morning Garden Club, in September 2011

Processing Information

Jessica Koenig, March 2018
EAD generated by Ross Landis, 2024

Historical and Biographical Information

The Thursday Morning Garden Club was named for their meeting time on the third Thursday of every month. The club was formed in 1965 in the Potomac Hills subdivision in McLean, Virginia and disbanded in 2010 due to decreasing membership. Throughout its history, the club held monthly meetings with presentations on gardening-related topics or tours of local and regional gardens, and held several social events throughout the year for the enjoyment of its members. The club was active in the Potomac Hills community, sponsoring the neighborhood Christmas decorating contest, supporting efforts to develop a recreational park in the Potomac Hills area, implementing neighborhood beautification projects, and supporting a number of organizations with charitable donations. The club’s last official activities included the installation and dedication of a bench in the Adams-Nelson-Sewell-Hirst Cemetery in the Potomac Hills subdivision in November 2010 and donation of the club’s remaining balance to local charity Share, Inc.

Scope and Content

The Thursday Morning Garden Club Collection consists of 3.5 linear feet and spans the years 1965-2010. The collection contains club yearbooks, correspondence, meeting minutes, financial records, and scrapbooks of photos, newspaper clippings, and event programs. Subjects include the history and events of the Thursday Morning Garden Club and the Marie Butler Leven Preserve.

Series 1: Administrative Papers, 1968-2010, Box 1

This series contains yearbooks of the Thursday Morning Garden Club featuring club members, officers, committees, by-laws, meetings and events, and copies of gardening-related newspaper articles and tips; President’s Books featuring annotated meeting minutes, membership and committee member lists, select correspondence, and the annual President’s Report; gardening resources; records of meeting attendance; records of club parties; materials from the National Capital Area Federation of Garden Clubs, Inc.; duties of club officers and chairladies; records related to community projects, such as preservation of Anoria park land (later named Marie Butler Leven Preserve), Marie Butler Leven Preserve tree tagging, Marie Butler Leven Preserve Master Plan, installation and maintenance of the Potomac Hills neighborhood sign, and the Potomac Hills Christmas decoration competition; and records related to club disbandment and installation and dedication of a bench in the Adams-Nelson-Sewell-Hirst Cemetery. Also included is a DVD of the cemetery bench dedication ceremony.

Series 2: Correspondence, 1966-2009, Box 1

This series includes copies of correspondence to and from the club, including letters for coordinating event logistics, conveying charitable donations, corresponding with local agencies regarding community projects or issues of concern to the club, and informing or querying club members about club issues.

Series 3: Financial Records, 1965-2009, Box 1

This series includes receipts for club expenses, treasurer’s reports showing monthly income and expenses, cancelled checks, lists of charitable donations, and checking account statements.

Series 4: Meeting Minutes, 1965-2009, Box 1

This series includes minutes of monthly club meetings and annual Executive Board meetings, including select President’s Reports.

Series 4: Scrapbooks, 1956-2004, Box 2

This series includes five scrapbooks with photos from club events as well as lists of club officers, event programs, and newspaper clippings.

Marie Butler Leven Preserve (McLean, Va.)
McLean (Va.) - History
Potomac Hills (McLean, Va.)
Thursday Morning Garden Club (McLean, Va.)

Adjunct Descriptive Data

Container List

Series 1: Administrative Papers, 1966-2010

Box 1 Folder 1: Yearbooks, 1968-1974, 1968-1974
Box 1 Folder 2: Yearbooks, 1974-1979, 1974-1979
Box 1 Folder 3: Yearbooks, 1979-1982, 1979-1982
Box 1 Folder 4: Yearbooks, 1982-1986, 1982-1986
Box 1 Folder 5: Yearbooks, 1986-1989, 1986-1989
Box 1 Folder 6: Yearbooks, 1990-1994, 1990-1994
Box 1 Folder 7: Yearbooks, 2003-2007, 2003-2007
Box 1 Folder 8: President’s Book, 1974-1975, 1974-1975
Box 1 Folder 9: President’s Book, 1975-1976, 1975-1976
Box 1 Folder 10: Gardening Resources, Undated
Box 1 Folder 11: Potomac Hills Street Tree Planting Recommendations, Undated
Box 1 Folder 12: Membership Application, Undated
Box 1 Folder 13: Potomac Hills Christmas Decoration Competition, 1963, 1966-1969
Box 1 Folder 14: Meeting Attendance , 1968-1977
Box 1 Folder 15: Anoria Park Land and Kirby Road Widening, 1969-1978
Box 1 Folder 16: Potomac Hills Sign, 1970-1972
Box 1 Folder 17: Marie Butler Leven Preserve Tree Tagging, 1971-1977
Box 1 Folder 18: Parties , 1972-1975
Box 1 Folder 19: Materials of National Capital Area Federation of Garden Clubs, Inc., 1976-1981
Box 1 Folder 20: Duties of Officers and Chairladies, 1981-1982
Box 1 Folder 21: Marie Butler Leven Preserve Master Plan , 1985-1987
Box 1 Folder 22: Club Disbandment and Cemetery Bench Dedication [includes DVD], 2009-2010
Box 1 Folder 23: Adams-Nelson-Sewell-Hirst Cemetery, 2009-2010

Series 2: Correspondence, 1966-2009

Box 1 Folder 24: Correspondence, 1966 December-1972 June
Box 1 Folder 25: Correspondence, 1973 October-2009 September

Series 3: Financial Records, 1965-2009

Box 1 Folder 26: Receipts and Expenses, 1965 November-1978 April
Box 1 Folder 27: Receipts and Expenses, 1995 July-2002 November
Box 1 Folder 28: Receipts and Expenses, 2007 November-2010 November
Box 1 Folder 29: Treasurer’s Reports, 1965 November-1974 September
Box 1 Folder 30: Treasurer’s Reports, 1974 October-1982 May
Box 1 Folder 31: Treasurer’s Reports, 1997 September-2000 September
Box 1 Folder 32: Treasurer’s Reports, 2000 September-2004 March
Box 1 Folder 33: Treasurer’s Reports, 2004 September-2009 October
Box 1 Folder 34: Cancelled Checks, 1969-1978
Box 1 Folder 35: Donations, 1987-2002
Box 1 Folder 36: Checking Account Statements , 2000-2003

Series 4: Meeting Minutes, 1965-2009

Box 1 Folder 37: Meeting Minutes, 1965 December-1971 May
Box 1 Folder 38: Meeting Minutes, 1971 August-1975 May
Box 1 Folder 39: Meeting Minutes, 1975 June-1977 May
Box 1 Folder 40: Meeting Minutes, 1981 September-1982 May
Box 1 Folder 41: Meeting Minutes, 1982 August-1986 May
Box 1 Folder 42: Meeting Minutes, 1986 June-1991 May
Box 1 Folder 43: Meeting Minutes, 1991 September-1996 June
Box 1 Folder 44: Meeting Minutes, 1996 September-2009 October

Series 5: Scrapbooks, 1966-2007

Box 2: Scrapbook, 1966-1985, 1966-1985
Box 2: Scrapbook, 1982-1990, 1982-1990
Box 2: Scrapbook, 2004-2005, 2004-2005
Box 2: Scrapbook, 2000-2001, 2000-2001
Box 2: Scrapbook, 2006-2007, 2006-2007