The Daughters Enrolled subseries is housed in two archival boxes and is arranged in chronological order. This subseries contains applications for Confederate pensions to be filed with the United Daughters of the Confederacy. The applications provide the following information: the name of the widowed daughter, the name of the Confederate veteran, his regiment, date of birth, age, & address. In addition, the application asks several questions as to whether or not their father or mother received a Confederate pension from Virginia, whether or not they own their own home, whether or not they own property, and whether or not they own stocks or bonds. The applications often include a certificate from the Virginia State Library documenting the name of the veteran, his rank, unit, captain, date & place enlisted, & remarks. The applications sometimes include correspondence from the applicant, Nancy W. Stoll who served as Confederate Pension Administrator, and others.

Arranged in chronological order.

The Rerating Applications subseries is housed in three archival boxes and is arranged by allowed applications and disallowed applications. The applications are further arranged alphabetically by locality with cities at the rear of the subseries. This subseries contains applications from Confederate pensioners to be rerated and classed as totally disabled. The applications provide the following information: name, age, address, occupation, income, disability, physician, etc. In addition, the application includes a certificate of physician, a certificate of the commissioner of the revenue, a certificate of the pension board, and a certificate of a judge. The application often also includes copies of correspondence from the pension clerk or pensioner. Note that there are only three localities present for allowed rerating applications. The location of the missing localities is unknown.

Arranged by allowed or disallowed applications, then alphabetically by locality.

The Payroll Cards subseries is housed in twenty-one archival boxes and is arranged in three sub subseries. Sub subseries have been designated for Daughters; Soldiers, Widows, and Servants; and Widows. The Soldiers, Widows, and Servants sub subseries documents the earliest payroll cards date from 1930 and include veterans, widows of veterans, and slaves who received pensions from the state of Virginia.

Arranged in three sub subseries.

The United Daughters of the Confederacy Convention Registration Cards are arranged alphabetically by state, then alphabetically by attendee. This subseries documents the attendance to an unidentified UDC convention held in Richmond, Virginia. The cards provide the following information: name of veteran, wife, widow, attendant, or delegate, address, wartime command, present rank, name of attendant, and lodging which the person was assigned to. The card file includes separate tabs for hotel registrants and visitors to the convention. It appears the main purpose of these cards was to manage lodging for convention attendees. The majority of the attendees appear to have been assigned lodging at the Soldier's Home and various UDC camps.

Arranged by state, then alphabetically by attendee.

The Allowed Certificates subseries is housed in thirty-eight and is arranged in three sub-subseries. Sub-subseries have been designated for Servants, Soldiers, and Widows. This is the larger of the two subseries.

Arranged in three sub subseries.

The Disallowed Certificates subseries is housed in one archival box and is arranged alphabetically by locality, then chronologically with cities to the rear. This series contains both soldier and widow certificates and correspondence. The correspondence in this subseries is to/from John H. Johnson, Pension Clerk. Johnson's letters often provide reasons for the disallowance including the death of the pensioner, duplicate pension, rerated pension, paid pension, pensioner in Soldier's Home or asylum, out-of-state residency, and absence from pension roll.

The Confederate Pension Administrator subseries is housed in eleven archival boxes and is arranged in chronological order, then alphabetically by subject. This subseries contains both incoming & outgoing correspondence from Maxie Duty, Confederate Pension Administrator, until her retirement on 2 September 1970. Duty was succeeded by Nancy W. Stoll, Staff Assistant. The correspondence in this subseries relates to requests of daughters of Confederate veterans to be placed on the pension list, requests for changes of address, requests for genealogical information about veterans, requests for duplicate checks for payment, and missing or late pension payments. Correspondence originates from Ryland H. Ford, Deputy Treasurer, regarding stopped payments, Frank B. Miller, Jr., Assistant Treasurer, regarding returned pensions, and William M. Tuck, Congress, regarding constituent inquiries. The correspondence often includes bonds for duplicate warrants from the Department of Accounts and sometimes includes an application for pension.

The alphabetical files relate to the applications disapproved, eligibility letters, stopped payments, returned checks, correspondence with organizations including the Sons of Confederate Veterans and the Virginia Division of the United Daughters of the Confederacy, and other sundry items. The Applications Disapproved file includes correspondence from Maxie Duty, applications, & certificates of the State Library regarding Civil War service. This file also includes correspondence from the pension applicant. The Eligibility Letters files include correspondence from Nancy Stoll, Staff Assistant, regarding pensioner's eligibility or potential eligibility to receive a pension. Only widows of Confederate veterans or daughters of veterans who were maidens or widows and whose income did not exceed ninety dollars per month were eligible to receive a pension. This file also contains applications and certificates issued by the Virginia State Library. The Payments Stopped files contains correspondence from pensioners regarding lost checks, stop payment orders issued by the Confederate Pension Administrator, correspondence from Ryland H. Ford, Deputy Treasurer, concerning stopped payments on pension checks, and correspondence from Nancy Stoll requesting duplicate checks. The Checks Returned files include form no. 58 and are arranged alphabetically by pensioner (see Daughter Enrolled subseries).The Sons of Confederate Veterans file contains correspondence from Maxie Duty to A. Frankland Brandt, Administrator of Confederate Dependents, regarding statistics on pensioners, statements of cash receipts & disbursements of the Sons of Confederate Veterans, minutes of the 68th General Convention in 1963, and a report of the Adjutant-in-Chief. Also noteworthy are statistical reports which provide the number of widows on the pension roll and the amount each pensioner receives each month. Lastly, there are files devoted to several presidents of the Virginia Division of the United Daughters of the Confederacy including Margaret S. Palmer, F.B. Fitzgerald, Alice W. Jones, Harriett H. Armentrout, and Mrs. Fred L. Bower, Sr. Palmer's file includes lists of pensioners, their roll number, age, and ancestor as approved by the UDC and sent to the State Comptroller's Office.

Arranged chronologically, then alphabetically.

The Deceased Daughters subseries is housed in three archival boxes and is arranged in chronological order, then alphabetically by pensioner. This series contains the agency copy of the Department of Treasury form No. 58 from the treasurer to Maxie Duty or Nancy W. Stoll, Confederate Pension Administrator, concerning returned pension checks for deceased daughters of Confederate veterans. These forms provide the name & address of the pensioner, date dropped from the pension roll, roll number, date deceased, and explanation for return (e.g. unknown, moved, deceased). Also includes correspondence from Maxie Duty to individuals, usually relatives, regarding the death of a pensioner. The subseries sometimes includes notice of death cards submitted for deceased daughters, death certificates (restricted for fifty years), obituaries, and memorial cards.

Arranged chronologically, then alphabetically.

The Deceased Widows subseries is housed in one archival box and is arranged in chronological order, then alphabetically by pensioner. This subseries contains correspondence from Maxie Duty or Nancy W. Stoll, Confederate Pension Administrator, regarding the deaths of Confederate widows and their funeral allowance. These records often include the form No. 58 mentioned in the Deceased Daughters subseries, notice of death cards, invoices for funeral allowance, and death certificates.

Arranged chronologically.

The Incoming Correspondence subseries is housed in two archival boxes and is arranged alphabetically by veteran or pensioner. This subseries differs from the Pension Clerk's Correspondence subseries in that it does not include the outgoing response of the Pension Clerk. This subseries contains change of address/death of pensioner notification cards sent to the Auditor of Public Accounts. These cards have been arranged to the rear of each folder. The correspondence was sent to John H. Johnson, Pension Clerk, & C. Lee Moore, Auditor of Public Accounts, and relates to requests for pension applications - especially from county clerks, returned checks for deceased veterans & widows, and notification of deaths of pensioners.

Arranged alphabetically.

The Pension Clerk's Correspondence subseries is housed in fourteen archival boxes and is arranged alphabetically by correspondent or pensioner. This subseries documents correspondence sent to and from John H. Johnson as pension clerk. The correspondence relates to pensions for Confederate veterans & widows, the war records of veterans, payments of claims, funeral expense claims, deaths of pensioners, the rerating of pensions in cases of total disability, searches for Civil War pensioners among the Confederate war records at the Virginia State Library, and the receipt of pension payments or missing payments. The correspondence often includes change of address or death of pensioner cards submitted by pensioners or their next of kin to C. Lee Moore, Auditor of Public Accounts. Noteworthy is a letter from John Saunders, Attorney General, to the pension clerk regarding his opinion respecting the eligibility of West Virginia residents who entered the Lee Camp Home in Virginia.

Several files from 1925 were discovered after processing was completed. Though not individually processed they were filed at the end of each alphabetic letter.

Arranged chronologically, then alphabetically.

The Allowed Funeral Expenses subseries is housed in eleven archival boxes and is arranged in chronological order, then alphabetical by locality with cities in the rear. This series contains lists of funeral expense claims. The earliest claims, between 1926 & 1929, provide the name of the administrator & the estate, along with the amount of the claim by the Chief Pension Clerk. The claims also include invoices sent to the Comptroller documenting the payment of funeral expenses for widows, as well as certified copies of death records. In addition, there is often correspondence from Maxie Duty, Confederate Pension Administrator, to funeral homes, undertakers, and other individuals regarding funeral expenses for Civil War veterans & widows. Occasionally, the files contain pension cards for the widows receiving funeral expenses. The later funeral expense claims, 1945 to 1967, are arranged chronologically, then alphabetically by locality with cities arranged to the rear. These claims provide the name of the administrator, administratrix, executor or executrix, name of deceased pensioner, nature of expense, amount of funeral expense, and clerk of the circuit court's certificate. These claims also include an excerpt from the funeral expense law which grants twenty-five dollars after proof of death and claim is certified for any Confederate pensioner on the pension roll of Virginia. The claims include correspondence to & from executor to the Auditor, John H. Johnson as Pension Clerk, and others regarding claims for funeral expenses. Lastly, the claims often include copies of death certificates and accounts of funeral directors & undertakers.

Arranged chronologically, then alphabetically by locality.

The Disallowed Funeral Expenses subseries is housed in one archival box and is arranged alphabetically by locality. This subseries includes funeral expense accounts, correspondence, and death certificates. The correspondence consists of mostly outgoing letters from John H. Johnson as Pension Clerk to the administrator or executor of the veteran's estate regarding the reasons for the disallowed claim. These funeral expense claims were disallowed because the claim was already paid, the claimant does not appear on the pension roll, the pensioner was in an asylum or Solder's Home, or the pensioner died before they were enrolled.

Arranged alphabetically by locality.

The Daughter Pensions subseries consists of seven volumes and is arranged chronologically, then by warrant number. These volumes were maintained by the State Comptroller and serve as pension warrant registers. The volumes include a number, name, warrant number, and amount paid. The volumes from 1924 to 1938 include the name, address, and quarterly pension payments. These earlier volumes are arranged chronologically, then alphabetically by pensioner.

Arranged chronologically.

The Veteran and Widow Pensions subseries consists of twenty-four volumes and is arranged chronologically, then by warrant number. These volumes were maintained by the State Comptroller and serve as pension warrant registers. The volumes include a number, name, warrant number, and amount paid. These volumes also include accounts of pension & funeral expenses paid and summaries of pensions paid to veterans, widows, and servants. The earlier volumes also include the address of the pensioner.

Arranged chronologically.

The Registers subseries consists of one volume and is arranged alphabetically by pensioner. This volume includes the name, locality, date received, disposition (approved or disallowed), amount of pension by class (A-F), date, and remarks (e.g. Act of 1932, pensioner's age, date enrolled, date married, etc.).

Arranged alphabetically by pensioner.

The Warrant Registers subseries consists of three volumes and is arranged chronologically, then by warrant number. These volumes include the name of the payee, agency code, account number, book number, warrant number, and amount paid.

Arranged chronologically.