A Guide to the Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11 (Richmond, Virginia), Records, 1907-1992
A Collection in
the Library of Virginia
Accession Number 38098
Library of Virginia
The Library of Virginia800 East Broad Street
Richmond, Virginia 23219-8000
USA
Phone: (804) 692-3888 (Archives Reference)
Fax: (804) 692-3556 (Archives Reference)
Email: archdesk@lva.virginia.gov(Archives)
URL: http://www.lva.virginia.gov/
© 2003 By the Library of Virginia.
Funding: Web version of the finding aid funded in part by a grant from the National Endowment for the Humanities.
Processed by: Alex Lorch
Administrative Information
Access Restrictions
Membership applications are restricted until fifty years after their creation date (i.e. 1952 files may be accessed in the year 2002).
Use Restrictions
There are no restrictions.
Preferred Citation
Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11 (Richmond, Va.). Records, 1907-1992. Accession 38098, Organization records collection, Library of Virginia, Richmond, Virginia.
Acquisition Information
This collection was given to The Library of Virginia in April 2001 by the Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11, 526 North 2nd Street, Richmond, Virginia 23223.
Historical Information
The Improved Benevolent and Protective Order of Elks of the World was formed on 28 September 1898 in Cincinnati, Ohio, and is currently the largest African-American fraternal organization in the world. Known for providing social and financial services to member's families upon their untimely death, the organization also developed specific departments to address concerns related to education, health, veteran's affairs, and civil liberties. Members pay monthly dues and burial fund taxes. The Greater Capitol City Lodge was one lodge under the auspices of the Virginia State Association of the I.B.P.O.E.W., which itself was subordinate to the National Association of the I.B.P.O.E.W.
Scope and Content Information
Records, 1907-1992, of the Improved Benevolent and Protective Order of Elks of the World, Greater Capitol City Lodge, No. 11, an African-American fraternal organization located in Richmond, Virginia.
Arrangement
ArrangementMaterials arranged chronologically.
OrganizationThe collection is organized into the following series:
Series I: Correspondence
Series II: Financial records
Series III: Committee reports and files
Series IV: Minutes
Series V: Constitutions, by-laws, and charters
Series VI: Photographs and posters
Series VII: Publications
Series VIII: Membership files
Separated Materials
Related memorabilia from this collection was given to the Valentine Museum, 1015 East Clay Street, Richmond, Virginia, 23219.
Contents List
Consists of both financial and non-financial correspondence concerning the organization and its operations. This series has circular letters, memorandums, correspondence with other lodges and organizations, and Department of Alcoholic Beverage Control letters and order of suspension. Circular letters and memorandums concern lodge functions, entertainment, fundraising, committees and departments, lodge and organizational publications, member activities, conventions, and the 29th Anniversary celebration held in 1984.
- Box 1 Folder 1
Correspondence, 1975-1987
- Box 1 Folder 2
Correspondence, 1987-1991
- Box 1 Folder 3
Virginia State Department of Alcoholic Beverage Control letters and order of suspension, 1973, 1987-1990, n.d.
Contains audits, bank statements, checks, deed of trust, financial reports, invoices, receipts, tax forms, an organizational budget, stock inventories, and stocks and supplies requistions. Receipts specifically concern building repairs and building operations, beer and food purchases, utilities, cable and telephone service, fire and property insurance, and property, occupational, and alcohol taxes.
- Box 1 Folder 4
Bank statements, 1974-1984
- Box 1 Folder 5
Bank statements, 1986-1991
- Box 1 Folder 6
Beer receipts, 1986-1989
- Box 1 Folder 7
Building repair receipts and correspondence, 1982-1988
- Box 1 Folder 8
Burial Fund receipts, 1982-1988
- Box 1 Folder 9
Cable invoices, 1986-1988
- Box 1 Folder
10
Checks, 1974, 1988, 1990-1991
- Box 1 Folder
11
Deed of trust, 1983, 1989
- Box 1 Folder
12
District Four trustees financial audit, 1981-1983
- Box 1 Folder
13
Entertainment receipts, 1981-1990
- Box 1 Folder
14
Fire insurance policy and renewal invoices, 1973-1976
- Box 1 Folder
15
Florist receipts, 1989-1991
- Box 1 Folder
16
House Committee daily financial reports, 1984
- Box 2 Folder 1
House Committee weekly financial reports, 1986
- Box 2 Folder 2
House Committee monthly financial reports, 1986
- Box 2 Folder 3
Ice machine rental receipts, 1984-1992
- Box 2 Folder 4
Internal Revenue Service tax receipts and correspondence, 1975-1976, 1986
- Box 2 Folder 5
Lodge budget, 1985
- Box 2 Folder 6
Lodge income receipts, 1986
- Box 2 Folder 7
Members' receipts, 1980, 1990
- Box 2 Folder 8
Miscellaneous receipts, 1972-1988
- Box 2 Folder 9
National Shrine receipts, 1972-1990
- Box 2 Folder
10
Post office receipts, 1982-1992
- Box 2 Folder
11
Property tax receipts, 1972-1990
- Box 2 Folder
12
Property insurance receipts and correspondence, 1985-1990
- Box 2 Folder
13
Public utility receipts, 1982-1991
- Box 2 Folder
14
Retail merchants license and check, 1987-1988
- Box 2 Folder
15
Sales tax worksheets, 1976-1979
- Box 2 Folder
16
Secretary's Office receipts, 1985-1989
- Box 2 Folder
17
Secretary's Office six-month reports, 1983, 1987-1989
- Box 2 Folder
18
Snacks receipts, 1987-1990
- Box 2 Folder
19
Special occupational tax stamp receipts, 1988-1990
- Box 3 Folder 1
State Corporation Commission registration fee receipts and correspondence, 1987-1990
- Box 3 Folder 2
Stock inventories, requisitions, and disbursements, 1984-1986
- Box 3 Folder 3
Telephone receipts, 1983-1991
- Box 3 Folder 4
Virginia Power receipts, 1982-1991
- Box 3 Folder 5
Treasurer's reports, 1981-1988
- Box 3 Folder 6
Treasurer's reports, 1988-1990
- Box 3 Folder 7
Quarterly tax reports, 1981-1992
- Box 2 Folder 8
Miscellaneous receipts, 1972-1988
Consists of correspondence and reports concerning the Athletic, Audit, Beauty, Civil Liberties, Disco, Education, House, and 25th Anniversary Committees, and the Grand Exalted Ruler's Office and the Trustee Board.
- Box 3 Folder 8
Antler Guard creed, orders, and correspondence, 1984 and n.d.
- Box 3 Folder 9
Athletic Committee correspondence, 1980-1989
- Box 3 Folder
10
Audit Committee report, 1988
- Box 3 Folder
11
Beauty Committee correspondence, 1985, 1987 and n.d.
- Box 3 Folder
12
Bingo Committee permit, correspondence and receipts, 1985
- Box 3 Folder
13
Civil Liberties Committee correspondence, 1982-1989.
- Box 3 Folder
14
Convention Committee correspondence, 1982-1988
- Box 4 Folder 1
Disco and Entertainment Committee correspondence, 1982-1988
- Box 4 Folder 2
District Deputy and Grand Exalted Ruler quarterly reports, 1982-1992
- Box 4 Folder 3
Education Committee correspondence, 1982-1991
- Box 4 Folder 4
Grand Exalted Ruler's National Convention report, 1986
- Box 4 Folder 5
Trustee Board reports, 1976-1989
- Box 4 Folder 6
25th Anniversary Committee memorandums and letters, 1980
Comprises the minutes, 1940, 1971 and 1988 of the Greater Capitol City Lodge, minutes, 1975, 1981 and 1984, of the Virginia State Association of the I.B.P.O.E.W., and minutes, 1974, of the Daughters of the I.B.P.O.E.W.
- Box 4 Folder 7
Grand Lodge annual meeting minutes, 1940
- Box 4 Folder 8
Grand Lodge annual meeting minutes, 1971
- Box 4 Folder 9
Grand Lodge annual meeting minutes, 1988
- Box 4 Folder
10
Virginia State Association, I. B. P. O. E. W. annual meeting minutes, 1975
- Box 4 Folder
11
Virginia State Association, I. B. P. O. E. W. annual meeting minutes, 1981
- Box 4 Folder
12
Virginia State Association, I. B. P. O. E. W. annual meeting minutes, 1984
- Box 4 Folder
13
Virginia State Association, Daughters of the I. B. P. O. E. W. annual meeting minutes, 1974
Specifically contains constitutions and by-laws, 1970, 1979, 1984, 1986, and organizational charters, 1987-1991, for the I. B. P. O. E. W.; a charter, 1907, for the Daughters of I.B.P.O.E.W., Benjamin Temple; a charter, 1956, for Daughters of I.B.P.O.E.W., Daisy Temple; and a charter, 1940, for Brotherhood of Railway and Steamship Clerks.
- Box 4 Folder
14
Constitution and by-laws, 1970
- Box 4 Folder
15
Constitution and by-laws, 1979
- Box 5 Folder 1
Constitution and by-laws, 1984
- Box 5 Folder 2
Constitution and by-laws, 1986
- Box 5 Folder 3
Constitution and by-laws recommendations, 1988-1989
- Box 5 Folder 4
Appointee Club constitution and by-laws, n.d.
- Box 5 Folder 5
Ohio Pioneer Department by-laws, n.d.
- Box 5 Folder 6
Sharon Baptist Church (Richmond, Virginia) constitution and by-laws, 1966
- Box 5 Folder 7
Lodge operational charters, 1987-1991
-
Brotherhood of Railway and Steamship Clerks charter, 1940 (see oversize box 7, folder 3)
-
Daughters of I. B. P. O. E. W., Daisy Temple, charter, 1956 (see oversize box 7, folder 4)
-
Daughters of I. B. P. O. E. W., Benjamin Temple, charter, 1907 (see oversize box 7, folder 5)
Consists of photographs of the I.B.P.O.E.W. members and building and a poster for the 63rd annual convention of I.B.P.O.E.W.
- Box 5 Folder 8
Photographs
-
63rd annual convention of I. B. P. O. E. W. (see oversize box 7, folder 6)
This series contains publications consisting of a members' guidebook, annual meeting programs, 1980-1981, a souvenir program, 1972, of the Purple Cross Nurses Division of the I.B.P.O.E.W., a history of the I.B.P.O.E.W., copies of the "Elk Informer" newsletter, 1975-1976, copies of "The Spectrum," 1981-1982, annual convention pamphlets, 1979, 1983, memorial exercise programs, 1978-1988, and newspaper clippings.
- Box 5 Folder 9
"Elk Informer" (newsletters), 1975-1976
- Box 5 Folder
10
"History of I. B. P. O. E. W." by Charles Wesley n.d.
- Box 5 Folder
11
I. B. P. O. E. W. annual convention pamphlets, 1979, 1983
- Box 5 Folder
12
I. B. P. O. E. W. toast song n.d.
- Box 5 Folder
13
Jokes and sayings, n.d.
- Box 5 Folder
14
Lectures (members' guide book), 1970, 1972
- Box 5 Folder
15
Henry L. Marsh Gala program, 1984
- Box 5 Folder
16
Miscellaneous blank forms n.d.
- Box 5 Folder 9
"Elk Informer" (newsletters), 1975-1976
- Box 5 Folder
17
Miscellaneous events and memorial exercises programs, 1978-1988
- Box 5 Folder
18
Newspaper clippings, 1989 and n.d.
- Box 5 Folder
19
Purple Cross Nurses Division of the I. B. P. O. E. W. health department, 1972
- Box 5 Folder
20
"Residential Adaptive Reuse Issues in Virginia," n.d.
- Box 5 Folder
21
"The Spectrum," 1981
- Box 5 Folder
22
"The Spectrum," 1982
- Box 5 Folder
23
20th Anniversary celebration of the Gospel Baptist Young Adult Choir booklet, 1982
- Box 5 Folder
24
Virginia State Association, I. B. P. O. E. W. annual meeting program, 1980
- Box 5 Folder
25
Virginia State Association, I. B. P. O. E. W. annual meeting program, 1981
- Box 5 Folder
26
Virginia State Association, I. B. P. O. E. W. newsletters, 1984-1991
Specifically contains delinquent member lists and notices, membership applications, member burial fund lists, members dues booklets, members dues cards and accounts, member certificates, member name tags, lodges and councils lists, current and former lists of officers, charter member list, membership tests, a lodge list for the Daughters of I.B.P.O.E.W., and membership rolls 1984-1990. There is also members' trial correspondence, duties of unit officers, and correspondence and files pertaining to Scottie Wood.
- Box 6 Folder 1
Burial Fund non-participation forms, 1982-1987
- Box 6 Folder 2
Daisy Temple members list, 1976, 1984
- Box 6 Folder 3
Delinquent member lists, 1981-1990
- Box 6 Folder 4
Delinquent member notices, 1988-1990
- Box 6 Folder 5
Duties of unit officers, n.d.
- Box 6 Folder 6
Grand Lodge questionnaires, 1975, 1987, 1990 and n.d.
- Box 6 Folder 7
Grand Lodge former officers, Exalted Rulers, and charter members n.d.
- Box 6 Folder 8
Thomas Johnson, trial correspondence, 1975, 1986-1988
- Box 6 Folder 9
Locker rosters, 1975 and n.d.
- Box 6 Folder
10
Lodges and councils list, n.d.
- Box 6 Folder
11
Member applications, 1959, 1962
- Box 6 Folder
12
Member applications, 1969-1981
- Box 6 Folder
13
Member Burial Fund lists, 1979, 1985-1986
- Box 6 Folder
14
Member dues accounts (Baskerville to Nixon), 1961-1969
- Box 6 Folder
15
Member dues accounts (Oliver to Wyatt), 1961-1969
- Box 6 Folder
16
Member dues booklets, 1972, 1979
- Box 6 Folder
17
Member dues cards, 1980-1989
- Box 6 Folder
18
Member dues cards, 1990-1992
- Box 6 Folder
19
Member certificates, 1979, 1984-1985
-
Member certificates, 1972, 1974, 1981 (see oversize box 7, folder 2)
- Box 6 Folder
20
Member list, n.d.
- Box 6 Folder
21
Member name tags, n.d.
-
Membership rolls, 1984-1990 (see oversize box 7, folder 1)
- Box 6 Folder
22
Membership tests, n.d.
- Box 6 Folder
23
Miscellaneous membership files, 1981 and n.d.
- Box 6 Folder
24
Past Exalted Rulers Appointee Club member list, n.d.
- Box 6 Folder
25
Virginia State Association list of officers, 1983
- Box 6 Folder
26
Virginia State Association, Daughters of I. B. P. O. E. W. membership roster, n.d.
- Box 6 Folder
27
William Tucker, trial correspondence, 1974-1975, 1984-1989
- Box 6 Folder
28
Nuzelle Watson, trial correspondence, 1983-1984
- Box 6 Folder
29
Scottie Wood, trial correspondence, 1986
- Box 6 Folder
30
Scottie Wood, military record, 1962
- Box 6 Folder
31
Scottie Wood, petition, 1981
- Box 6 Folder
32
Scottie Wood, resume, 1980
- Box 6 Folder
33
Scottie Wood, tax returns, 1978-1981